The Estee Lauder Companies - Tom Ford Beauty, Frederic Malle, Kilian Paris and Le Labo Fragrances - Visual Merchandiser Project Executive
Job Details
Full Job Description
The Estée Lauder Companies – Retail Design Development
Centre - Creative Operations Executive
POSITION SUMMARY
Working with
the team this role will help manage all the Creative output from the
brand cluster for which the cluster is responsible. This role
will be responsible for the programme management and tactical
execution of any brand creative requirements, including (but not
limited to) VM launches, light box updates etc.. It will also
support the Senior Creative Operations manager on new store openings
(new, remodel, relocation) for department stores and pop ups & events.
In addition will have an overview of asset creation campaigns. The
role will work closely with multiple stakeholders including UK Brand
teams, Global brand teams, UK Commercial, Finance, Procurement, IT and
store operations. You will interact with multiple stakeholders
including UK Brand teams, Global design, UK Commercial, Finance,
Procurement, IT and store operations.
Working
with the Senior Creative Operations Manager, Store Designer, VM
designers and Digital designers the role will manage both OPEX and
capital expenditure budgets. As part of the role you should actively
work with the wider Operations Teams to help find creative cost
savings in design of stores whilst maintaining high standards.
It is key that the role and individual be a positive
team player, supporting and flexing to requirements for the brands and
business.
This role will take an active role in
mentoring the Creative Operations Co-ordinators within the team (from
all brand clusters).
KEY ROLES &
RESPONSIBILITIES
GENERAL
· Support by managing key tasks within creative
projects (e.g. store construction) whilst managing some creative
projects end-to-end (e.g. light box roll outs, locator updates).
· Work closely with and brief vendors.
· Attend multi-discipline project update
meeting and where necessary ensure appropriate and detailed minutes
are produced.
· For your brand cluster,
keep the Project Management Tool (an internal database which tracks
all projects undertaken by the department) up to date.
· Create and distribute regular project reports to
project stakeholders.
· Assist Senior
Creative Operations Managers and Creative Operations Manager on the
management of paperwork and processes.
·
Liaise with suppliers to obtain cost estimates.
· Collate all documentation required in relation to raising
of Appropriation Requests (Capex Budget)
·
Raise POs and track these on the brand’s OPEX budget and the PM tool.
Liaise with external contractors to track issuing of POs and
confirmation of invoices.
· Liaise
with finance team on an ongoing basis to track capex and purchase
orders. Some chasing of these will be required.
· Log any cost saving initiatives via the same system and in
collaboration with procurement.
· With
the team, continually seek opportunities and enhancements to improve
project schedule delivery timescale, including post audit of prior
projects to aid future installations
·
Working with the brand and the property services team, help manage
maintenance issues when required
· You
will have the ability to develop excellent collaborative working
relationships with all internal and external stakeholders
· Ensure brand equity is always maximized, in
conjunction with brand and retailer guidelines
NEW STORE OPENING
SUPPORT:
· Some understanding of
construction of Counters/ Pop-ups/ Events
·
Some knowledge of retailer guidelines
·
Help maintain a usable schedule for all phases of the project ensuring
all revisions to specification are regularly communicated to
appropriate parties
· Create and
maintain a suitable change request log
·
Assist the team, ensuring that the snagging points are completed and
signed off by store/retailer personnel, brand and landlord within 30
days of project completion
· Support
the Creative Operations Manager with any project administration task
VM
SUPPORT:
· Project manage all
booking forms for window / sites national campaign with retailers
· Working with screen vendor, ensure
all screens are up to date with latest content
·
Help Prepare preliminary cost estimates and delivery scheduled (VM,
Asset creation, fixtures)
· Establish
and maintain a usable schedule for all phases of the project
· Track and report weekly on project status
· Help oversee production of locally
designed POS
· Create order sheets for
product launch with support of Creative Operations Co-Ordinator
· Forecast and manage inventory of all Main
Line, Ancillary and POS units (with support of VM Designer)
· With the VM Designer within the cluster,
keep store matrixes (light box, VM, assets etc.) up to date
· Work closely with the field VM team log and
manage any replacement locator/graphic etc. requests.
ASSET CREATION (CCH)
· Whilst
generally this role will not actively work on asset creation projects,
there may be occasions where this role is required to do so.
EVENTS SUPPORT:
JOB REQUIREMENTS & QUALIFICATIONS
Must
Have:
- Strong cross-functional coordination skills
- 360-creative PM skills
- Office 365 - Excel and
Word capabilities required
- Global mindset and
multicultural understanding
Nice to
Have:
- Qualification - Prince 2 or relevant PM experience
- Knowledge of local retailer/ media specs and
requirements
- Understanding of local regulations
& standards
- Production experience
- Experience managing vendor relationships