Translation and Documents Coordinator

Full Job Description

Translation and Documents Coordinator - Maternity Cover | London | Short-term temporary contract up to 12 months | Starting in July for 9 to 12 months | Approx. GBP £50,000 per year

Our client is an intergovernmental body, set up in 1963 under the auspices of the United Nations, responsible for implementing the International Coffee Agreement (2007) to strengthen the global coffee sector and promote its sustainable development in economic, social, and environmental terms.

Are you the right person for the job?

University degree in relevant fields (e.g. languages) or equivalent professional experience
Excellent editing skills
Excellent command of the English language, oral and written, and of at least one, and preferably two of the other official languages of the Organization (Spanish, French and Portuguese)
Extensive technical knowledge of desktop applications including Microsoft Office 365, spreadsheets and other relevant software, including the ability to find solutions to problems encountered in documents received from outside sources
Ability to work under pressure and to strict deadlines, as well as to deal with confidential issues
Ability to maintain good working relations with staff and translators
Initiative, methodical approach, tact and ability to work subject to strict deadlines
Good organisational capabilities
What will your role look like?

Overseeing the work of, guiding, motivating and assigning translations to freelance translators to ensure the production of documents promptly; and adherence to guidelines for translation
Proofreading and editing ICO documents for consistency, grammar, syntax, punctuation and fact-checking; formatting and layout following in-house style; proposing changes for improvements; prioritising work and posting documents on the website.
Closely working with the Head of Finance and Administration to ensure the efficient use of the Organisation’s resources, namely assessing the need for recruitment of translators and making proposals to that effect; arranging for tests and interviews of candidates and deciding on suitability; briefing new/temporary staff on work procedures, in-house style, layout and formats and related matters; as well as participating in the preparation of the budget of the section and Organisation
Managing and updating the email system including contacts with organisation Members and all relevant bodies
Liaising with other international organisations/agencies to exchange information and ideas on matters pertaining to translation, specialized software, hardware and equipment toward recommending “value for money” solutions
Collaborating with heads of sections, in particular the Council Secretariat and the Secretariat and External Relations Officer, to discuss projects and needs; obtaining up-to-date information and fact-checking with the Economics and Statistics Sections to obtain and check data
Performing other related responsibilities, including replacing and/or backstopping for others within and outside the section as required
Only shortlisted candidates will be contacted

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