UKRI / BBSRC - Buildings & Asset Manager
Job Details
Full Job Description
Biotechnology and Biological Sciences Research Council (BBSRC)
UKRI / BBSRC - Buildings & Asset Manager
Salary: £51,716 per annum
Hours: Full time
Contract Type:
Open Ended
Location: Polaris House,
Swindon, Wiltshire
Grade: UKRI Band F
Closing Date: 01 November 2023
About the
role
Are you a hands-on problem solver
with experience of working with a major corporate environment? Do you
have an excellent understanding of property, landlord and tenant law?
And most importantly, do you look at issues in the round and take a
collaborative and diplomatic approach to your work? If you do this
challenging and dynamic role maybe of interest to you, one where you
will join a small and technically astute team which acts as an
internal centre of knowledge and expertise in the management and
development of property on behalf of BBSRC. Using all your skills
and expertise you will work with a number of internal colleagues
across UKRI and other Research Councils along with external Institute
property and management professionals to resolve and manage a wide
range of complex property issues.
Ideally RICS
qualified in an appropriate discipline we will expect you to have
significant experience in property and asset management techniques in
a corporate or public sector environment. This is a role where no
day will be the same as the next and you will use all your knowledge
and experience to help provide a better research environment for BBSRC
supported science, whilst ensuring UKRI Freehold assets are being
managed efficiency and effectively.
Role Purpose
With superb team working skills and the ability to
engage with everyone across the management and operational spectrum,
including consultants and contractors, your friendly, approachable
attitude will make you a ‘go to’ member of our team. Always ready to
use your initiative to build engagement and deliver positive results,
you will have high levels of integrity and proven experience of work
on matters that involve a range of complex legal and technical issues
in a property context.
Your core duties
will be to develop and maintain within the BBSRC estates team,
building maintenance and asset management knowledge and expertise
ensuring that effective and sustainable maintenance systems and
polices are in place at BBSRC Institutes to safeguard UKRI freehold
assets and for assets into which BBSRC invests capital into the
maintenance, improvement, and renewal of.
Key
activities
To develop, maintain and update
BBSRC’s own strategic asset management strategies and estate
management policies for the UKRI estate under its supervision, and to
provide advice and guidance to Institute representatives to ensure
sites establish and operate their own strategic asset management
strategies as well as a detailed, annually updated, yearly estate
investment and maintenance plan. Both developed in accordance with
Government property standards and industry recognised best practice
principles.
In consultation with BBSRC
internal stakeholders approve appropriateness and adequacy of
Institute property management policies and maintenance plans, working
collaboratively to assess and agree their priorities and supporting
the all-party agreement of plans.
You will
be required to keep in regular contact with site estate management
teams and undertake visits to sites when required to provide support
in the development of proposals and to offer advice and guidance.
These meetings maybe face to face or conducted virtually via video
conference software.
When required, you will
lead on the selection of the appointment of professional consultants
to provide specific services, monitoring performance and approving
payments all with due regard to public sector propriety. The type of
service provision is the delivery of periodic condition surveys and
estate valuations of sites or individual assets to support and inform
BBSRC decision making. Dealings are likely to be at Partner level
within smaller practices, and Associates in large practices.
When required to do so, directly manage project
works connected with the estate’s portfolio performing the role of
project manager/contract administrator ensuring that adequate
management processes are in place that accord with best practice for
the size and complexity of the project.
Through
dialogue with Institute representatives, and by the direct inspection
of the build estate if required, you will provide advice, guidance,
and ultimately recommendation on the support for the Institutes
strategic long term environmental improvement strategies, including
the minimization of their operational running costs for their estates.
This will involve setting and agreeing appropriate standards and
targets to be achieved and the periodic benchmarking of performance
and resource allocations across all sites. You will be expected to
run and maintain periodic key performance indicators (KPI) reporting
on site performance and report outcomes back to key stakeholders
within BBSRC and at Institutes to enable the benchmarking of
improvements across time and to monitor value for money of capital
deployed and invested into the estate by BBSRC and the Institutes
themselves.
You will be required to conduct
regular reviews of the progress and implementation of estates capital
investments cases, monitoring project expenditure levels, and
providing verification of site reports on completion of works.
Producing regular progress and year end reports on the status of the
maintenance and sustainability improvement programmes and the current
estate condition to BBSRC management and to annually update BBSRC’s
own strategic asset management plan to reflect changes in the
supported estate across time.
In consultation
with Institutes representatives, you will support and help them
develop computer-based estate management information systems for the
effective upkeep and operation of their site facilities. This will
involve making judgements on the appropriateness of these systems
being employed through risk assessment and monitoring the
effectiveness of these systems.
You will be
supporting t he BBSRC estate business case programme, acting as the
estates project manager, supporting the programme Chair to deliver the
calls for estate investments. Managing the business case bids received
and the reviewing of the cases by the panel members. Once approved you
will then lead on the strategic delivery oversight of the capital
investments approved. This activity will also involve the carrying
out of post completion reviews on a sample number of cases per year,
producing a completion report on the attainment of the delivery
outcomes and the alignment to the business cases original goals and
objectives.
You will also maintain and
develop the BBSRC property information databases that informs the
BBSRC strategic asset management plan and estate policies, producing
reports on the current database as and when required.
Additionally, provide ad-hoc landlord and tenant advice
dealing with leasing matters and Notices received in connection with
the BBSRC estate.
Continual professional
development and other specific training measures is essential to
ensure professional and technical knowledge, including computing
skills, is kept current and appropriate for the duties of the
post.
Shortlisting criteria
Essential:
- A professional Associate of the Royal Institute of Chartered Surveyors or similar standard property related professional membership.
- Experience of direct management of projects, acting in the role of project manager and or contract administrator.
- Management of budgets and allocation of expenditure to multiple parties.
- Excellent knowledge of asset management practices and landlord and tenant experience.
Desirable:
- A Property related degree
- Evidence of regular study in support of Continued Professional Development
- Experience of working with a mixture of property types
- Full driving licence.
Interview
- Experience in maintenance works, planned preventative maintenance regimes, quality and durability maintenance, improvements and small works.
About The Biotechnology and Biological Sciences Research Council (BBSRC)
The BBSRC invests in world-class bioscience research and training on behalf of the UK public. We are the UK's largest public funder of research of the non-medical biosciences. Our aim is to further scientific knowledge, to promote economic growth, wealth and job creation and to improve quality of life in the UK and beyond.
Funded by Government, we support research and training in universities and strategically funded institutes. The research and the people that we fund are helping society to meet major challenges, including food security, green energy and healthier, longer lives. Our investments underpin important UK economic sectors, such as farming, food, industrial biotechnology and pharmaceuticals.
For more information about BBSRC, our science and our impact, see:
For more information about BBSRC strategically funded institutes, see
About UK Research Innovation (UKRI)
UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.
Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.
More information can be found at
Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit benefits of working for UKRI .
The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.
How
we support EDI in the workforce
At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit ‘How we support EDI in the workforce’ .
Disability Confident Employer
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
How to
apply
Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the ‘experience’ section of the application.
UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion – a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.
UKRI / BBSRC - Buildings & Asset Manager
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