What Medication Administration Jobs are in the United Kingdom?

Posted Thursday 2 July 2026 at 01:00 | Expires Friday 17 July 2026 at 00:59

Are you looking for a rewarding administration role that supports the health and wellbeing of young people with disabilities and like to give attention to detail?

Join National Star’s team and help us manage and audit medication including ordering and stock control, for a wide range of students and residents.

You’ll be a person able to build strong working relationships with key members of our team, including the residential manager and nurses as well as key people externally such as GPs and local pharmacies.

To be successful in this post it is essential to have a knowledge of medication logistics and being meticulous in your work. You should ideally hold QCF/NVQ Level 2 in Health and Social care or a related area and have some experience in a care environment. It is important that you understand the need for confidentiality, are highly organised and will appreciate the need for us to comply with full range of technical pharmacy and clinical governance codes of practice and protocols.

You will be based in one of our residences working with the residential and nursing team but will be part of a team of medication administrators throughout the organisation, reporting to a Medication administrator team leader, who will guide and support you as you get to grips with the role.

Being able to work on your own initiative is a key skill for this role, as is the ability to keep accurate records of medication for all students and residents.

Your regular working days will be Monday to Friday. However, you will be required to work a minimum of 1 Sunday in 4.

NHS is seeking a motivated Administration Manager for a full-time, 6-month secondment in the Medical Division. The role focuses on supporting operational delivery and administrative performance, engaging with colleagues at all levels, including senior leaders and clinicians.

The post requires strong communication, interpersonal and organisational skills, with the ability to manage multiple priorities, influence processes, and maintain effective relationships across services.

Queen Victoria Hospital NHS Foundation Trust in East Grinstead is seeking a full-time Administrative Secretary (Band 4) to provide comprehensive secretarial and administrative support to the Corneo Plastic Department.

The role requires accurate audio typing at 60 wpm, strong IT skills, and safeguarding patient confidentiality, with opportunities for personal and professional development within NHS and flexible working arrangements.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. This vacancy focuses on providing medical secretarial and administrative support to clinicians and MDT members, ensuring efficient administrative functions within our teams.

Interested applicants should note the requirement to work in the United Kingdom and the need to obtain the appropriate permission to work in the country.

The Mote Medical Practice - Level 3 Business Administration Receptionist Apprenticeship

ME15 9FL

Are you looking for an opportunity to gain valuable workplace experience, develop new skills, and build a long‑term career in healthcare administration?

An exciting opportunity has arisen to join our welcoming and highly respected practice team as an Apprentice Receptionist.

The Mote Medical Practice has been at the heart of the South Maidstone community for over 40 years. In April 2025, we expanded our services by welcoming Staplehurst Health Centre as our branch surgery. Together, our team of Partners, Salaried GPs, nurses, receptionists and managers provide high-quality care to approximately 17,000 patients. We are proud to be a well‑organised, high‑performing practice with a Good CQC rating, excellent patient services, and a strong reputation for supporting and developing our staff.

As an Apprentice Receptionist, you will be one of the first points of contact for our patients, helping to ensure they receive a professional, friendly and efficient service. Your duties will include:

• Answering and directing telephone calls
• Booking and managing appointments
• Welcoming patients and checking them in for appointments
• Processing patient requests
• Supporting a variety of administrative tasks
• Working closely with clinicians and colleagues across the practice

This is a varied and rewarding role where no two days are the same.

We are looking for someone who is:

• Friendly, approachable and professional
• Confident communicating with people from all backgrounds
• Organised and able to prioritise workloads
• Comfortable multitasking in a busy environment
• Eager to learn and develop new skills

Previous experience is not essential – a positive attitude, willingness to learn and excellent customer service skills are what matter most.

We provide:

• Full‑time position (37.5 hours per week)
• Fixed‑term contract for the duration of the apprenticeship programme
• Structured training and ongoing support throughout your apprenticeship
• A friendly and supportive working environment
• 4 weeks annual leave
• Additional birthday leave
• Increased annual leave awards linked to length of service
• Apprenticeship salary, with a competitive salary upon successful completion of the programme
• Most importantly, we are committed to developing our apprentices and investing in their future. There is a strong likelihood of a permanent Receptionist position being available upon successful completion of the apprenticeship.

Medical Administrator

Reporting To: Administration Supervisor / Practice Manager
Job Type: Full-time Working hours would be between 8.30am - 6.30pm. A typical shift pattern could be pm.

Duration: Temp ongoing
Salary: £13.86 per hour

Job Purpose

The Medical Administrator will provide a comprehensive, accurate, and efficient administrative service in support of the multidisciplinary team.

The successful candidate will be responsible for maintaining patient records, managing appointment systems, processing referrals, and ensuring compliance with all relevant governance, regulatory, and data protection requirements.

Key Responsibilities

Patient Communication and Enquiries

• Handle all incoming telephone, email, and written enquiries professionally and efficiently.
• Provide accurate information regarding clinic services, appointments, and patient pathways.
• Direct calls and correspondence to the appropriate team member when required.

Records and Appointment Management

• Maintain and update patient records, clinical results, and correspondence accurately on the clinic management system.
• Scan and upload patient documentation promptly and accurately.
• Schedule new patient consultations and manage appointment diaries for consultants and nursing staff.
• Rearrange appointments where necessary and ensure patients are kept informed of any changes.

Referrals and External Liaison

• Process Red Flag referrals in accordance with clinic procedures and required timescales.
• Liaise professionally with General Practitioners (GPs) and external healthcare providers.
• Maintain accurate records of all referrals and related correspondence.

Information Governance and Compliance

• Ensure all patient information is handled in accordance with Data Protection legislation and clinic policies.
• Maintain strict confidentiality at all times.
• Support compliance with RQIA minimum standards and Independent Healthcare Regulations (Northern Ireland) 2005.
• Report faulty equipment immediately and ensure it is removed from service where appropriate.
• Adhere to Health & Safety regulations, clinic policies, and local operating procedures.
• Report incidents and near misses in line with clinic policy and HSE requirements.

General Duties

• Provide administrative cover and support for colleagues as required.
• Participate actively in team meetings and training programmes.
• Undertake any other duties reasonably requested by the management team.

Person Specification

Essential Criteria

Qualifications

• Minimum of 5 GCSEs (or equivalent), including English and Maths.

Experience

• At least 2 years' recent experience within a busy medical or healthcare administration environment.

Skills & Knowledge

• Strong IT proficiency.
• Excellent written and verbal communication skills.
• Accurate data entry and record-keeping abilities.
• Ability to manage workload effectively and meet deadlines.

Personal Attributes

• Well organised and methodical approach to work.
• Excellent time management skills.
• Ability to use initiative and work independently.
• Strong multitasking and prioritisation skills.
• Professional and patient-focused attitude.

Skills:
medical administrator medical receptionist administrator

WHJS1_NI

Picton Medical Centre, a patient-centred GP practice in Bradford, is seeking a Senior Administrator/Medical Secretary to deliver comprehensive administrative and operational support to the clinical team. You will manage diaries, typing, records, and communications while upholding GDPR, safety, and quality standards.

The role requires excellent IT and organisational skills, ability to work independently, and a proactive approach to service improvement in a busy primary care environment.

Medical Receptionist/Administrator
Ayrshire Medical Group
107b Main Street
West Kilbride, KA23 9AR
Closing date: 10th March 2026.

We’re recruiting a Medical Receptionist/Administrator to join our team at Ayrshire Medical Group.

Location: Stevenston site and our West Kilbride site
Hours: 37.5 hours
Contract: Permanent
Salary: Negotiable depending on experience

In this role you will provide confidential medical records support. The ideal candidate should be motivated, have excellent communication skills, good telephone manner and a positive approach to dealing with patients under pressure. Computer literacy and the ability to multitask are essential. Previous GP Practice experience of our digital systems (EMIS, Vision, Docman) is essential.

To apply please email your CV and a cover letter to our Practice Manager Debbie Watson at

Closing date for applications is 10th March 2026. We look forward to hearing from you!