Job Description
Permanent
Monday to Friday
Company Overview At
WhatJobs Limited, we are driven by a singular mission: to democratise
online recruitment and make it accessible to everyone, everywhere. Job
search should be seamless and inclusive, regardless of background,
experience, language, or location. With a global vision spanning 193
countries, we are committed to bridging the gap between jobseekers and
employers, ensuring that by 2030, everyone has the opportunity to
thrive.
Job Summary
As a Bookkeeper at WhatJobs Limited, you play a pivotal
role in maintaining the financial stability and integrity of our
organisation. Your responsibilities encompass a range of essential
financial tasks, ensuring accurate financial reporting, intercompany
transactions, and payments to both employees and suppliers.
Key Responsibilities
1. Overall Bookkeeping:
- Maintain the overall bookkeeping of the business,
liaising with various stakeholders and company accountants to ensure
the smooth transition of daily, weekly, and monthly bookkeeping tasks.
- Produce a final true-up position and management report for
each of the group's activities.
- Manage the main inbox for
queries from staff, clients, and suppliers to ensure all bookkeeping
is up to date.
- Ensure suppliers are paid correctly each
month.
2. Accounting Software
Management: - Proficiently manage and
maintain accounting software, particularly Xero, to record and
reconcile all payments accurately.
- Handle transactions
involving multiple currencies, mainly GBP, Euro, and USD, ensuring
currency conversion accuracy.
3. Monthly Journal Entries:
- Post monthly journal entries to accurately reflect
financial transactions and adjustments.
- Monitor and rectify
any discrepancies in financial records.
4. Intercompany Account Oversight:
- Manage intercompany accounts, ensuring accurate
reconciliation between affiliated entities.
- Collaborate with
relevant teams to resolve intercompany issues promptly.
5. Wage Payments:
- Set up and oversee the wage payment process, ensuring
timely and accurate payments to employees.
- Collaborate with
HR and payroll departments to address any payroll-related enquiries or
issues.
6. Supplier Payment
Run: - Coordinate and execute supplier
payment runs on a regular basis.
- Ensure adherence to payment
schedules and terms, optimising cash flow management.
7. Financial Reporting:
- Contribute to the preparation of monthly and annual
financial statements.
- Assist in financial analysis and
budgeting as required.
- Present financial reports to the
board.
8. Excel Proficiency:
- Utilise advanced Excel skills to analyse
financial data, create reports, and streamline financial processes.
Qualifications and Skills:
- Minimum of 5 years of experience in
bookkeeping and/or accounting roles.
- In-depth knowledge of
accounting principles and procedures.
- Proficiency in
accounting software, particularly Xero, and Microsoft Excel.
- Strong analytical and problem-solving skills.
- Experience with global transactions and multiple currencies,
particularly EUR, GBP, and USD.
- Experience maintaining books
within appropriate cloud accounting software by analysing and
organising financial data.
- Experience preparing and
submitting sales tax reporting and client payments.
- Ability
to update cash flow forecasts, budgets, and perform other custom
client-specific services.
- Experience assisting in year-end
closing.
- Timely documentation and internal reporting skills.
- Experience working with CPAs/tax preparers.
- Experience with sales tax processes.
- Oversight and
review experience (minimum of 2 years).
- Customer service
experience (minimum of 2 years).
- Excel in the use of
spreadsheets and cloud-based platforms.
- Detail-oriented.
- Strong sense of urgency/deadline and priority-driven.
- Excellent communication – written and verbal.
- Preferred: Associate’s Degree (or higher)
in Accounting.
Additional
Responsibilities: - Be the go-to person in
the business for all finance enquiries.
- Act as the
intermediary between our accountants in Ireland, Isle of Man, India,
and the United Kingdom where necessary.
Key Performance Indicators (KPIs):
- Close bookkeeping cycle timely.
- Prepare
financial statements (Income Statement, Balance Sheet, Cash Flow
Statements).
- Analyse financial statements, Days’ Receivable
and Days’ Payable.
Benefits:
- Competitive base salary.
- Extensive training and development resources to expand your
skills
- Our diverse and multilingual environment enriches
collaboration and opens up opportunities for personal and professional
growth.
- Participation in our company pension scheme.