1654 Administrative Assistant jobs in California

Temporary Administrative Assistant
Location: Stirling, Scotland
Contract Type: Temporary - ongoing
Hours: Monday to Thursday 8 AM- 5 PM (early finish on Friday)
Start Date: ASAP
Salary: 13.00 per hour

Are you an organised, proactive, and personable individual looking to make an impact in a dynamic office environment? Our client in Stirling is seeking a Temporary Administrative Assistant to support their team with a variety of administrative tasks. This is a fantastic opportunity to gain valuable experience and contribute to a professional and friendly workplace. There is a possibility that the role will become permanent.

Key Duties:

• Provide general administrative support including checking reports (grammar and spelling), data entry, and document management.
• Answer and direct incoming customer query calls in a professional manner
• Assist with scheduling meetings and managing calendars
• Maintain accurate records and input information into database and navigate internal CRM system
• Create and format documents on Microsoft word
• Monitor and manage the team inbox, ensuring messages/enquiries are all dealt with efficiently

Ideal Candidate:

• Previous experience in an administrative or office support role
• Strong organisational skills and attention to detail
• Excellent communication skills, both written and verbal
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work independently and as part of a team

How to Apply:
If you have all of the above experience, we want to hear from you! Please apply by submitting your CV.

Why Temp with Office Angels?

Working as a temp is a fantastic way to explore different industries and roles while maintaining flexibility. As part of the Office Angels team, you'll enjoy:

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after.

• Access to discount vouchers with many high street brands.

• Eye care vouchers and money towards glasses should you require them for VDU purposes.

• We can search for permanent work whilst you're in assignments and offer expert interview support and advice.

• Weekly pay

• Pension scheme option (with employer contributions)

• 28 days paid annual leave (Based on a weekly accrual)

• Statutory Sick Pay in the unfortunate event you find yourself under the weather.

• Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues.

• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism.

We are proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact your local Office Angels branch for further information.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job Title – Administration Assistant (Staff Scheduler)

Location – Cumbernauld

Hours – 40 hours per week plus 1 in 3 Saturdays

As the UK's leading private provider of laser eye, premium intraocular lens and cataract surgery, our expert Surgeons undertake more procedures collectively than any other national provider. For over 35 years, millions of patients have trusted Optical Express with their eye care. We are focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology.

Optical Express gives patients their very best results through investing in state of the art technology, employing experienced, highly skilled surgeons and optometrists, continuously analysing clinical outcomes and working with pioneers and innovators from within the industry, to include Johnson & Johnson Vision and Zeiss.

The role of Administration Assistant is a key hire for Optical Express, the team ensures our professional staff are appropriately scheduled in line with business and patient demands.

The main aspects of the role -

• Maintaining the Optometrist database
• Ensuring full optimisation of the Optometrists within the region
• Ensure holidays are approved in a timely manner
• Assisting client relationship management with the Self Employed Optometrist network to ensure ability to fill gaps at short notice
• Regular communication to the regional team to ensure optimisation of the Optometrists
• Commercially minded with a common sense, pro-active and flexible approach to work
• Excellent knowledge of Microsoft Office including Word, Excel and Outlook
• General administration
• Communicate effectively with senior Managers and qualified professional healthcare providers

What we need from you -

• A willing to learn attitude
• Excellent organisational skills
• Meticulous attention to detail
• The skills to juggle many competing tasks simultaneously
• Computer literate and quick learner
• Enjoy networking and be able to communicate effectively with senior level Managers and qualified professional healthcare providers
• Successful candidate would need to have excellent commination skills and be able to work on their own initiative as well as part of a team.
• Saturday cover (1 in 3) is essential to the role.

What’s in it for you? -

• Competitive salary
• Free or discounted optical products/procedures
• Free Parking
• Cycle to work scheme
• Career progression

Please apply now by uploading your CV.

Temporary Administrative Assistant - Immediate Start
Location: Central Edinburgh
Contract: Full-time, Temporary (hybrid working) (Minimum 1 Month)
Rate: 15.50 per hour

Are you an experienced administrator, available to start Immediately? Our client, a respected professional membership organisation based in the heart of Edinburgh, is seeking immediate temporary administrative support to join their friendly and welcoming team.

This is a fantastic opportunity for someone agile and self-starting who enjoys being hands-on and making a difference from day one. The role is initially for at least one month, with the potential to be extended.

Key Responsibilities:

• Welcoming guests and ensuring meeting rooms are set up and presentable
• Answering and directing phone calls professionally
• Updating daily spreadsheets and maintaining internal systems
• General office administration and ad hoc support as needed

What We're Looking For:

• Previous experience in business administration or office support
• Available to start Immediately
• A confident, self-motivated approach with excellent organisational skills
• Friendly, professional communication style - both in person and over the phone
• Comfortable using spreadsheets and internal systems (training provided)
• Someone who thrives in a fast-paced, people-focused environment

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.