Senior Administrative Assistant - Executive Support

WV1 1AA Wolverhampton, West Midlands £28000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This pivotal role is based in the vibrant city of Wolverhampton, West Midlands, UK , and offers a hybrid working arrangement, blending in-office collaboration with remote flexibility. The successful candidate will be instrumental in ensuring the smooth day-to-day operations of a busy executive office.

Key responsibilities include managing complex diaries, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements, including flights, accommodation, and visa applications when necessary. You will be responsible for preparing agendas, taking minutes at important meetings, and diligently tracking action items to ensure timely completion.

Furthermore, this role requires the preparation of presentations, reports, and other critical documents, often requiring meticulous attention to detail and advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You will act as a key point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. Other duties encompass managing and organising physical and digital filing systems, processing expense reports, and providing general administrative support to the executive team as needed.

The ideal candidate will possess a minimum of 5 years of experience in a similar administrative or executive assistant role. Exceptional communication, interpersonal, and organisational skills are essential. The ability to multitask, prioritise effectively, and work under pressure in a fast-paced environment is paramount. Discretion and confidentiality are of the utmost importance. Proficiency in modern office technology and a proactive, problem-solving attitude are highly valued. A relevant administrative qualification or degree would be an advantage. Join our dynamic team and contribute to the success of our executive leadership in Wolverhampton .
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Senior Administrative Assistant - Executive Support

ST1 2ET Staffordshire, West Midlands £30000 Annually WhatJobs

Posted 3 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and discreet Senior Administrative Assistant to provide comprehensive executive support to their senior leadership team. This position is fully remote, allowing you to manage executive schedules and support critical operations from the comfort of your home office. The ideal candidate will possess exceptional organizational skills, a meticulous attention to detail, and a strong understanding of professional communication etiquette. You will be responsible for managing complex calendars, coordinating meetings (both virtual and in-person when necessary), making travel arrangements, preparing documents and presentations, and handling confidential information with the utmost discretion. This role requires a proactive approach to anticipating the needs of the executives you support and a proven ability to multitask and prioritize effectively in a fast-paced environment. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. The ability to work independently, maintain confidentiality, and demonstrate a high level of professionalism is paramount.

Responsibilities:
  • Manage and maintain complex executive calendars, including scheduling appointments, meetings, and calls across multiple time zones.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation, ensuring all logistics are handled efficiently.
  • Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
  • Organize and manage virtual meetings, including setting up video conferences, distributing agendas, and taking minutes when required.
  • Handle sensitive and confidential information with the utmost discretion and security.
  • Act as a primary point of contact for internal and external communications, screening calls and managing email correspondence.
  • Process expense reports and manage invoices and receipts accurately.
  • Conduct research and compile information for meetings and projects as requested.
  • Proactively anticipate the needs of the executives and take initiative to resolve issues before they arise.
  • Manage and organize electronic and physical filing systems.
  • Support the onboarding process for new team members by preparing necessary documentation and introductions.
  • Maintain professional relationships with stakeholders, clients, and colleagues.
  • Assist with ad-hoc administrative projects and tasks as needed.

Qualifications:
  • Proven experience (5+ years) as an Executive Assistant or Senior Administrative Assistant, supporting senior-level management.
  • Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
  • High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
  • Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
  • Demonstrated ability to handle confidential information with discretion and professionalism.
  • Proactive, resourceful, and able to work independently with minimal supervision.
  • Strong problem-solving skills and a positive, can-do attitude.
  • Ability to adapt to changing priorities and deadlines.
  • Previous experience in a remote administrative role is highly desirable.
  • A Bachelor's degree or equivalent experience in a relevant field is preferred.
This fully remote position offers a fantastic opportunity to provide essential support to key leaders within the organization.
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Senior Administrative Assistant - Executive Support

WV1 1DD Wolverhampton, West Midlands £30000 Annually WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client, a dynamic and forward-thinking organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to their senior leadership team. This role is fully remote, offering the flexibility to work from home while ensuring seamless operational support for our busy executives. You will be responsible for managing complex calendars, coordinating high-level meetings, handling sensitive correspondence, and preparing executive-level reports and presentations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to anticipating needs and resolving potential issues. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and experience with virtual collaboration tools are essential. You will act as a gatekeeper, efficiently managing communication and ensuring executives can focus on strategic priorities. This position requires excellent interpersonal skills, discretion, and the ability to build strong working relationships across all levels of the organization. We are looking for someone who is adaptable, resourceful, and committed to providing a high level of professional support. As a remote employee, you will be an integral part of our team, contributing to our overall success through efficient and effective administrative management. This is an excellent opportunity for a seasoned administrative professional to leverage their skills in a remote capacity and make a significant impact on executive productivity.

Responsibilities:
  • Provide high-level administrative and executive support to senior leaders.
  • Manage complex and dynamic calendars, scheduling meetings and appointments.
  • Coordinate domestic and international travel arrangements.
  • Prepare meeting agendas, take minutes, and track action items.
  • Draft, edit, and proofread correspondence, reports, and presentations.
  • Manage and organize electronic and physical files.
  • Act as a liaison between executives and internal/external stakeholders.
  • Conduct research and compile information for various projects.
  • Handle confidential and sensitive information with utmost discretion.
  • Support the smooth functioning of remote executive operations.

Qualifications:
  • Proven experience as an Administrative Assistant, Executive Assistant, or in a similar senior administrative role.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
  • Excellent written and verbal communication skills.
  • High degree of professionalism, discretion, and confidentiality.
  • Proactive approach to problem-solving and task management.
  • Ability to work independently and prioritize tasks effectively in a remote environment.
  • Strong interpersonal skills and ability to build rapport with diverse individuals.
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Remote Administrative Assistant - Executive Support

WV1 1DB Wolverhampton, West Midlands £25000 Annually WhatJobs

Posted 12 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote role, offering the flexibility to manage administrative tasks from any location. You will be instrumental in ensuring the smooth and efficient operation of executive activities, managing schedules, coordinating communications, and handling various administrative duties. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong command of modern office technologies and remote collaboration tools. You should be adept at prioritizing tasks, managing multiple deadlines, and maintaining confidentiality.

Key responsibilities include managing complex calendars, scheduling meetings and appointments, and making travel arrangements. You will be responsible for preparing correspondence, reports, and presentations, as well as organizing and maintaining digital filing systems. Excellent communication skills are essential, as you will be interacting with internal teams, external clients, and stakeholders. The ability to anticipate needs, proactively address issues, and maintain a high level of professionalism at all times is crucial. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and virtual communication platforms (e.g., Zoom, Teams) is a must. Experience in providing administrative support at an executive level is highly desirable. We are looking for an individual who is a self-starter, possesses excellent problem-solving abilities, and thrives in a fast-paced, remote work environment. If you are a reliable and efficient administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
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Senior Administrative Officer - Executive Support

ST1 2AA Staffordshire, West Midlands £30000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client, a prominent organisation within the professional services sector, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This hybrid role, based in Stoke-on-Trent, Staffordshire, UK , requires a meticulous individual with exceptional organisational skills and the ability to manage multiple priorities effectively. You will be responsible for managing complex diaries, coordinating internal and external meetings, preparing reports and presentations, making travel arrangements, and acting as a first point of contact for senior executives. The ideal candidate will have a proven track record in executive administration or a senior administrative support role, coupled with excellent communication and interpersonal skills. You should be proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint, and possess a high degree of professionalism and discretion. Responsibilities include anticipating the needs of executives, proactively resolving issues, managing correspondence, maintaining confidential records, and supporting the smooth operation of the executive office. This is an excellent opportunity for a dedicated administrative professional looking to advance their career within a supportive and dynamic environment. We offer a competitive salary, excellent benefits, and opportunities for professional development.

Key Responsibilities:
  • Manage and maintain complex executive calendars and schedules, coordinating meetings and appointments across time zones.
  • Prepare agendas, take minutes, and track action items for executive meetings.
  • Draft, proofread, and format correspondence, reports, and presentations with a high level of accuracy.
  • Arrange complex domestic and international travel, including flights, accommodation, and visa requirements.
  • Serve as a key liaison between executives and internal/external stakeholders.
  • Manage confidential information with utmost discretion and adhere to data protection policies.
  • Handle incoming communications, filtering and prioritising as appropriate.
  • Organise and maintain efficient filing systems, both physical and digital.
  • Support the smooth running of the executive office, anticipating needs and proactively addressing potential issues.
  • Assist with the preparation of budgets and tracking of expenses for the executive team.
  • Undertake ad-hoc administrative projects as required.
Qualifications:
  • Proven experience as an Executive Assistant, Senior Administrator, or similar role supporting senior management.
  • Exceptional organisational and time-management skills, with the ability to prioritise effectively.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Excellent written and verbal communication skills.
  • High level of discretion, professionalism, and integrity.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and attention to detail.
  • Experience in coordinating travel arrangements and managing complex logistics.
  • Familiarity with minute-taking and action tracking.
  • A proactive and can-do attitude.
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Senior Administrative Officer - Executive Support

B1 1TT Birmingham, West Midlands £35000 Annually WhatJobs

Posted 13 days ago

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Job Description

full-time
Our client , a rapidly growing organisation, is seeking a highly efficient and proactive Senior Administrative Officer to provide comprehensive executive support. This on-site role, based in Birmingham, West Midlands, UK , is critical to the smooth operation of our executive functions. The ideal candidate will be adept at managing complex diaries, coordinating travel, preparing high-level documentation, and acting as a key point of contact for internal and external stakeholders. This position requires exceptional organisational skills, discretion, and a proactive approach to managing a demanding workload.

Key Responsibilities:
  • Provide high-level administrative and executive support to senior management.
  • Manage complex and dynamic diaries, scheduling meetings, appointments, and calls efficiently.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare, edit, and proofread a wide range of documents, including reports, presentations, correspondence, and minutes.
  • Act as a primary point of contact, managing communications and liaising effectively with internal departments and external clients.
  • Organize and manage high-profile meetings and events, ensuring all logistical arrangements are in place.
  • Implement and maintain efficient filing and record-keeping systems.
  • Conduct research and gather information as required for projects and executive briefings.
  • Handle confidential information with the utmost discretion and professionalism.
  • Manage office supplies and inventory for the executive suite.
  • Provide support to other administrative staff as needed.
  • Anticipate the needs of executives and proactively address potential issues.
  • Assist with budget tracking and expense management for the executive office.
  • Develop and refine administrative processes to enhance efficiency.
Qualifications and Skills:
  • Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role supporting senior management.
  • Exceptional organisational and time-management skills, with the ability to multitask effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Excellent written and verbal communication skills.
  • High degree of professionalism, discretion, and confidentiality.
  • Strong interpersonal skills with the ability to build rapport at all levels.
  • Proactive and resourceful approach to problem-solving.
  • Ability to work independently and as part of a team.
  • Experience in minute-taking and preparing formal documentation.
  • Knowledge of general office management principles.
  • Familiarity with (Specific Industry, e.g., Financial Services, Technology) is a plus.
This is an excellent opportunity for a skilled administrator to play a key role in supporting our executive leadership team in Birmingham, West Midlands, UK .
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Senior Administrative Officer - Executive Support

WV1 1LD Wolverhampton, West Midlands £30000 Annually WhatJobs

Posted 13 days ago

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Job Description

full-time
Our client, a leading professional services firm, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This key role is based in our offices in Wolverhampton, West Midlands, UK , and involves managing the day-to-day administrative operations for senior management. You will be responsible for coordinating complex schedules, managing communications, preparing reports, and ensuring the smooth functioning of executive-level activities. The ideal candidate is discreet, possesses exceptional organisational skills, and has a proven ability to anticipate needs and work efficiently under pressure.

Key Responsibilities:
  • Manage and coordinate complex calendars and meeting schedules for senior executives.
  • Arrange domestic and international travel, including flights, accommodation, and visa arrangements.
  • Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
  • Handle confidential information with the utmost discretion and professionalism.
  • Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
  • Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with the preparation of budgets and tracking expenses.
  • Provide support for special projects and initiatives as required.
  • Ensure the efficient flow of information and administrative support within the executive office.
Qualifications and Experience:
  • A minimum of 5 years of experience in an administrative or executive assistant role, preferably supporting senior management.
  • Proven ability to manage complex schedules and prioritise tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
  • Strong organisational and time-management skills.
  • High level of discretion and confidentiality.
  • Ability to work independently and proactively, anticipating needs and solving problems.
  • Experience with travel booking and expense management systems.
  • A professional and courteous demeanour.
  • Ability to multitask and work effectively in a fast-paced environment.
  • Experience in the professional services sector is a plus.
This is an excellent opportunity for a dedicated administrative professional in Wolverhampton to provide critical support to a busy executive team and contribute to the overall efficiency of the organisation.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - C-Suite Support

ST1 2AR Staffordshire, West Midlands £35000 Annually WhatJobs

Posted 3 days ago

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Job Description

full-time
Our client, a growing enterprise, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This hybrid role offers a dynamic work environment in **Stoke-on-Trent, Staffordshire, UK**, with a flexible arrangement blending remote capabilities with essential in-office presence. You will be the linchpin for executive operations, managing complex calendars, coordinating travel, preparing high-level communications, and ensuring the smooth running of executive meetings and events. The ideal candidate is discreet, possesses impeccable attention to detail, and excels at anticipating needs.

Key Responsibilities:
  • Manage and maintain complex and ever-changing executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.
  • Coordinate all aspects of executive travel, including flights, accommodation, visas, and ground transportation, ensuring seamless logistics.
  • Prepare and edit correspondence, reports, presentations, and other documents on behalf of executives, ensuring accuracy and professionalism.
  • Serve as the primary point of contact for internal and external stakeholders interacting with the executive team, demonstrating excellent communication skills.
  • Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
  • Handle confidential information with the utmost discretion and integrity.
  • Assist with the preparation of board materials and corporate communications.
  • Manage expense reporting and T&E processing for executives.
  • Anticipate the needs of the executives and proactively address potential issues before they arise.
  • Maintain an organized filing system, both physical and digital, for easy retrieval of information.
  • Provide general administrative support, including answering phones, managing correspondence, and handling mail.
  • Liaise with other administrative staff to ensure smooth office operations.
Qualifications:
  • Proven experience as an Executive Administrative Assistant or similar senior administrative role, supporting senior leadership or C-suite executives.
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
  • Excellent written and verbal communication skills, with a keen eye for detail and grammar.
  • Discretion and a high level of professionalism when handling sensitive information.
  • Experience in coordinating complex domestic and international travel arrangements.
  • Ability to work independently and proactively, with minimal supervision.
  • Adaptability to a hybrid working model, balancing remote tasks with in-office responsibilities.
  • A strong sense of initiative and problem-solving capabilities.
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Executive Administrative Assistant - C-Suite Support

B3 3BN Birmingham, West Midlands £30000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client, a rapidly growing corporate entity, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This role, based in Birmingham, West Midlands, UK , offers a hybrid working arrangement, blending essential in-office presence with the flexibility of remote work. The Executive Administrative Assistant will manage a wide range of complex administrative tasks, including extensive calendar management, travel arrangements, meeting coordination, expense reporting, and document preparation. You will act as a key liaison between executives and internal/external stakeholders, ensuring seamless communication and efficient workflow. We are looking for an individual with exceptional organisational skills, meticulous attention to detail, and the ability to multitask and prioritise effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. The ideal candidate will possess excellent written and verbal communication skills, discretion in handling confidential information, and a professional demeanour at all times. This is a critical support role that requires a proactive mindset, anticipating the needs of the executives and resolving issues before they arise. You will be instrumental in optimising the executives' time and productivity. The ability to adapt to changing priorities and maintain a high level of accuracy is paramount. We value individuals who are resourceful, demonstrate initiative, and are committed to providing a superior level of administrative support. This is an excellent opportunity for an experienced administrative professional to work closely with senior leadership and contribute to the strategic operations of the company.

Responsibilities:
  • Manage complex and dynamic executive calendars, scheduling meetings and appointments.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Serve as a primary point of contact for internal and external communications.
  • Organise and prepare materials for board meetings and executive committee sessions.
  • Process expense reports and manage invoices.
  • Handle confidential information with the utmost discretion and professionalism.
  • Anticipate the needs of executives and proactively address potential issues.
  • Maintain organised filing systems, both physical and digital.
  • Liaise with other administrative staff to ensure smooth office operations.
Qualifications:
  • Proven experience as an Executive Assistant or in a similar senior administrative role.
  • Exceptional organisational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Excellent written and verbal communication skills.
  • High degree of professionalism, discretion, and confidentiality.
  • Ability to multitask, prioritise, and manage multiple projects simultaneously.
  • Strong problem-solving skills and a proactive approach.
  • Experience supporting C-suite executives is highly desirable.
  • Ability to adapt to a hybrid work environment.
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Executive Administrative Assistant

ST1 1DG Staffordshire, West Midlands £30000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role requires a polished professional with exceptional attention to detail and strong interpersonal skills. The position is office-based, allowing for seamless integration with executive teams and access to essential office resources. You will be instrumental in ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating complex logistics, and handling sensitive information with utmost professionalism.

Responsibilities:
  • Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents as required.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
  • Handle confidential and sensitive information with discretion and integrity.
  • Act as a primary point of contact for internal and external stakeholders.
  • Manage expense reporting and reconcile corporate credit card statements.
  • Conduct research and gather information as needed for projects and meetings.
  • Maintain organized filing systems, both physical and digital.
  • Assist with event planning and coordination for executive functions or team offsites.
  • Proactively anticipate the needs of executives and provide solutions before issues arise.
  • Collaborate effectively with other administrative staff and departments.
  • Ensure office supplies are managed and replenished as needed.
  • Contribute to a positive and professional office environment.
Qualifications:
  • Proven experience (3+ years) as an Executive Administrative Assistant or similar role supporting senior management.
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Excellent written and verbal communication skills, with a strong command of English grammar and punctuation.
  • Discretion and a high level of professionalism when handling confidential information.
  • Strong interpersonal skills and the ability to build rapport with diverse individuals.
  • Proactive problem-solving abilities and a resourceful attitude.
  • Experience in travel coordination and expense management.
  • Ability to work independently and as part of a team in an office environment.
  • A flexible and adaptable approach to work.
  • Experience with (mention a relevant software, e.g., Salesforce, Slack) is a plus.
This is a fantastic opportunity to provide critical support at a high level within a reputable organization. Join us at our offices in Stoke-on-Trent, Staffordshire, UK .
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