2011 Administrative Assistants jobs in Dudley
Remote Administrative Assistant - Executive Support
WV1 1UA Wolverhampton, West Midlands
£30000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide executive support to senior management. This fully remote position requires exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents and presentations, and handling correspondence. The ideal candidate will be proficient in office productivity software, possess excellent communication skills, and have a strong understanding of executive-level support needs. This role demands discretion, professionalism, and the ability to anticipate the needs of busy executives. You will be a key point of contact, ensuring smooth communication and efficient workflow within the executive team. Experience in a similar administrative or secretarial role is essential. This is a great opportunity to contribute to the efficiency of senior leadership while working from the comfort of your own home. You will have the autonomy to manage your workload and support multiple executives, requiring excellent time management and prioritization skills. A proactive approach to problem-solving and a commitment to maintaining confidentiality are crucial.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Prepare reports, presentations, and correspondence.
- Screen and prioritize incoming communications and requests.
- Handle confidential information with the utmost discretion.
- Organize and maintain digital and physical filing systems.
- Conduct research and prepare background information for meetings.
- Provide general administrative support to the executive team.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and professionalism in handling confidential information.
- Experience with virtual collaboration tools is a plus.
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0
Senior Administrative Assistant, Executive Support
B1 1TT Birmingham, West Midlands
£30000 Annually
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Posted 6 days ago
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Our client, a reputable organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in their busy offices in Birmingham, West Midlands . This role requires exceptional organizational skills, discretion, and a polished professional demeanor. You will be responsible for managing complex calendars, coordinating travel, preparing documents, and acting as a key point of contact for senior leadership.
Key Responsibilities:
Key Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating appointments.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Manage and maintain executive filing systems, both physical and electronic.
- Screen and direct phone calls, emails, and visitors, ensuring prompt and professional responses.
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and compile data for reports and presentations as needed.
- Manage expense reporting and reimbursements for executives.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate the needs of executives and proactively address them.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Assist with special projects and initiatives as required.
- Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar role, supporting C-level executives.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Discretion and confidentiality are paramount.
- Professional and polished interpersonal skills.
- Ability to work independently with minimal supervision and take initiative.
- Experience with travel arrangements and expense management.
- Detail-oriented with a commitment to accuracy.
- Ability to adapt to changing priorities and work in a fast-paced environment.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Operations Support
ST1 2AE Staffordshire, West Midlands
£28000 Annually
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Posted today
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Our client, a fast-paced online service provider, is seeking a highly organized and efficient Remote Administrative Assistant to provide crucial support to their operations team. This is a fully remote position, allowing you to work from the comfort of your own home. You will be responsible for a variety of administrative tasks that keep the business running smoothly, ensuring operational efficiency and excellent client communication. Key responsibilities include managing schedules, coordinating meetings, handling correspondence via email and phone, maintaining digital filing systems, processing requests, and providing support to various departments. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, strong communication abilities, and proficiency in standard office software suites. You must be proactive, reliable, and capable of managing multiple tasks simultaneously in a remote work environment. Experience with virtual collaboration tools and a dedicated home office setup are essential. This role requires a self-starter who can work independently and as part of a distributed team, contributing to the overall success of our client's operations. The ability to adapt to changing priorities and a commitment to providing outstanding administrative support are key.
Core Duties:
Core Duties:
- Manage and maintain executive and team calendars.
- Schedule and coordinate virtual meetings and appointments.
- Handle incoming and outgoing communications (email, phone).
- Organize and maintain digital document repositories.
- Prepare reports and presentations.
- Assist with data entry and database management.
- Process internal requests and manage office supplies remotely.
- Provide general administrative support to various teams.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Project Support
B1 1AA Birmingham, West Midlands
£28000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a detail-oriented and highly organized Remote Administrative Assistant to provide essential project support. This is a fully remote position, allowing you to contribute effectively to project success from any location within the UK. You will be responsible for managing a wide range of administrative tasks that are crucial to the smooth operation of our client's project teams. Your efficiency and proactive approach will ensure that projects stay on track and administrative functions are handled seamlessly.
In this dynamic role, you will manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials. You will also be responsible for maintaining project documentation, organizing digital files, and preparing reports. Effective communication will be key, as you liaise with internal teams, external stakeholders, and vendors. Your ability to multitask, prioritize workloads, and maintain confidentiality will be paramount to your success. This position requires a strong command of office software and a commitment to providing high-level administrative support.
Key Responsibilities:
In this dynamic role, you will manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials. You will also be responsible for maintaining project documentation, organizing digital files, and preparing reports. Effective communication will be key, as you liaise with internal teams, external stakeholders, and vendors. Your ability to multitask, prioritize workloads, and maintain confidentiality will be paramount to your success. This position requires a strong command of office software and a commitment to providing high-level administrative support.
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings and appointments across multiple time zones.
- Organize and prepare agendas, minutes, and relevant documentation for meetings.
- Handle travel arrangements, including booking flights, accommodation, and transportation.
- Maintain and organize project-related documents, ensuring easy retrieval and version control.
- Assist with the preparation of reports, presentations, and correspondence.
- Respond to and manage internal and external inquiries efficiently.
- Process invoices, expense reports, and other financial documentation.
- Provide general administrative support to project managers and team members.
- Implement and maintain efficient filing systems, both digital and physical.
- Support the onboarding process for new project team members.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
WV2 2AA Wolverhampton, West Midlands
£30000 Annually
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Posted today
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Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior management in **Wolverhampton, West Midlands, UK**. This hybrid role offers a blend of in-office and remote work, providing flexibility while maintaining essential team collaboration. The ideal candidate will be a master of multitasking, possess excellent communication skills, and have a keen eye for detail. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion.
Key duties include screening calls and emails, managing correspondence, booking meetings, and preparing agendas and minutes. You will also be tasked with managing office supplies, processing expense reports, and assisting with event planning. The role requires a professional demeanor, the ability to anticipate needs, and a strong sense of initiative. You will serve as a primary point of contact for internal and external stakeholders, ensuring smooth operations and efficient communication.
We are seeking an individual who can thrive in a fast-paced environment and maintain high levels of accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience with calendar management tools and virtual meeting platforms. The ability to adapt to new technologies and software quickly is also important. You will play a vital role in supporting the productivity of executives, contributing significantly to the overall success of the organization. Strong organizational and time-management skills are crucial for managing multiple tasks and priorities effectively. The successful candidate will demonstrate a commitment to confidentiality and uphold the highest standards of professionalism.
Responsibilities:
Key duties include screening calls and emails, managing correspondence, booking meetings, and preparing agendas and minutes. You will also be tasked with managing office supplies, processing expense reports, and assisting with event planning. The role requires a professional demeanor, the ability to anticipate needs, and a strong sense of initiative. You will serve as a primary point of contact for internal and external stakeholders, ensuring smooth operations and efficient communication.
We are seeking an individual who can thrive in a fast-paced environment and maintain high levels of accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience with calendar management tools and virtual meeting platforms. The ability to adapt to new technologies and software quickly is also important. You will play a vital role in supporting the productivity of executives, contributing significantly to the overall success of the organization. Strong organizational and time-management skills are crucial for managing multiple tasks and priorities effectively. The successful candidate will demonstrate a commitment to confidentiality and uphold the highest standards of professionalism.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Coordinate meeting logistics, including room bookings, catering, and A/V setup.
- Manage expense reports and reimbursements.
- Maintain and organize filing systems, both physical and digital.
- Assist with special projects and event coordination as needed.
- Act as a liaison between executives and internal/external contacts.
- Handle confidential information with the utmost discretion.
- Proven experience as an Executive Administrative Assistant or similar role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management abilities.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
WV1 1AB Wolverhampton, West Midlands
£30000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to join their dynamic team in Wolverhampton, West Midlands, UK . This role is pivotal in supporting the executive leadership, ensuring smooth daily operations, and maintaining a professional and efficient office environment. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and accuracy. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, preparing agendas and minutes, coordinating travel arrangements, and handling correspondence with stakeholders at all levels. You will also be responsible for managing office supplies, maintaining filing systems (both physical and digital), and assisting with event planning and execution. A key aspect of this role involves serving as the first point of contact for visitors and callers, requiring a polished and welcoming demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and experience with CRM software is advantageous. We are looking for someone who can anticipate needs, take initiative, and contribute to a positive and productive work atmosphere. The ability to handle confidential information with the utmost integrity is paramount.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Prepare travel itineraries and make necessary bookings.
- Screen and direct phone calls and correspondence.
- Prepare reports, presentations, and other documents.
- Organize and maintain electronic and physical filing systems.
- Assist with event coordination and logistics.
- Handle confidential information with discretion.
- Act as a liaison between executives and employees/clients.
- Perform general administrative duties as needed.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite.
- High level of discretion and professionalism.
- Ability to multitask and prioritize tasks effectively.
- Experience in the West Midlands business environment is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
B1 1PW Birmingham, West Midlands
£30000 Annually
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Posted 2 days ago
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Job Description
Birmingham, West Midlands, UK
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This hybrid role offers a balance of remote work and essential in-office presence at our central Birmingham location. You will be responsible for providing comprehensive administrative support, ensuring the smooth operation of daily activities for executives.
Key Responsibilities:
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This hybrid role offers a balance of remote work and essential in-office presence at our central Birmingham location. You will be responsible for providing comprehensive administrative support, ensuring the smooth operation of daily activities for executives.
Key Responsibilities:
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Process expense reports and manage invoicing and basic bookkeeping tasks.
- Organize and maintain confidential files and records.
- Coordinate meeting logistics, including room bookings, catering, and preparing agendas.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and compile data for reports and presentations.
- Provide general administrative support and assist with special projects as needed.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time management skills, with meticulous attention to detail.
- Excellent written and verbal communication skills.
- Discretion and a high level of professionalism in handling confidential information.
- Ability to multitask, prioritize effectively, and work efficiently under pressure.
- Proactive and resourceful approach to problem-solving.
- Experience with CRM software and calendar management tools.
- Ability to work effectively in both remote and office-based settings.
- A flexible and adaptable attitude to changing priorities.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
ST1 1QE Staffordshire, West Midlands
£30000 Annually
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Posted 3 days ago
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Job Description
Our client, a prestigious professional services firm, is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role offers a flexible, remote working arrangement, allowing you to manage your workday effectively while ensuring seamless support for executives. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and acting as a key point of contact for internal and external stakeholders. This is an excellent opportunity to play a vital role in the smooth operation of executive functions within a dynamic organization.
Key responsibilities include scheduling and coordinating meetings, managing all aspects of executive travel, including flights, accommodation, and itineraries, preparing and editing documents, presentations, and spreadsheets, screening and prioritizing incoming communications, and assisting with event planning and logistics. You will also be responsible for maintaining confidential files and information, conducting research, and proactively anticipating the needs of the executives you support. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Excellent written and verbal communication skills, discretion, and the ability to manage multiple tasks efficiently in a remote setting are critical. Previous experience as an executive assistant or in a similar high-level administrative role is highly preferred. If you are a detail-oriented and adaptable professional seeking a rewarding remote role where you can make a significant contribution, we encourage you to apply.
Key responsibilities include scheduling and coordinating meetings, managing all aspects of executive travel, including flights, accommodation, and itineraries, preparing and editing documents, presentations, and spreadsheets, screening and prioritizing incoming communications, and assisting with event planning and logistics. You will also be responsible for maintaining confidential files and information, conducting research, and proactively anticipating the needs of the executives you support. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Excellent written and verbal communication skills, discretion, and the ability to manage multiple tasks efficiently in a remote setting are critical. Previous experience as an executive assistant or in a similar high-level administrative role is highly preferred. If you are a detail-oriented and adaptable professional seeking a rewarding remote role where you can make a significant contribution, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
B3 1AR Birmingham, West Midlands
£35000 Annually
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Posted 3 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical, fully remote role that requires exceptional organizational skills, discretion, and a proactive approach to managing a wide range of administrative tasks. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost care. The ideal candidate will be adept at prioritizing tasks, anticipating needs, and ensuring the smooth functioning of daily operations for the executives they support.
Key responsibilities include:
The ideal candidate will have a proven track record as an Executive Assistant or in a similar senior administrative role, preferably supporting C-level executives. A Bachelor's degree or equivalent experience is preferred. Excellent written and verbal communication skills are essential, along with advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Strong attention to detail, exceptional time management, and multitasking abilities are required. Discretion and the ability to handle sensitive information with confidentiality are paramount. Experience with project management software and a proactive, problem-solving mindset are highly desirable for this remote position.
Key responsibilities include:
- Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and calls across multiple time zones.
- Arranging domestic and international travel, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Making travel arrangements, including booking flights, hotels, and ground transportation, and preparing detailed itineraries.
- Processing expense reports and managing reimbursements.
- Coordinating and preparing for board meetings, executive meetings, and other key events, including preparing agendas and distributing materials.
- Conducting research and compiling data for various projects and reports.
- Maintaining confidential files and records with a high degree of accuracy and discretion.
- Serving as a primary point of contact for internal and external stakeholders.
- Providing general administrative support, including filing, scanning, and data entry.
- Assisting with ad-hoc projects as assigned.
The ideal candidate will have a proven track record as an Executive Assistant or in a similar senior administrative role, preferably supporting C-level executives. A Bachelor's degree or equivalent experience is preferred. Excellent written and verbal communication skills are essential, along with advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Strong attention to detail, exceptional time management, and multitasking abilities are required. Discretion and the ability to handle sensitive information with confidentiality are paramount. Experience with project management software and a proactive, problem-solving mindset are highly desirable for this remote position.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
B3 1BB Birmingham, West Midlands
£30000 Annually
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Posted 3 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from home while contributing to the smooth operation of a leading organization. You will be responsible for managing complex calendars, coordinating meetings, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional communication, organizational, and time-management skills, along with a keen eye for detail and a professional demeanor.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating complex executive calendars, scheduling meetings, and appointments.
- Making domestic and international travel arrangements, including flights, accommodation, and visas.
- Preparing meeting agendas, taking minutes, and distributing follow-up actions.
- Drafting, proofreading, and editing correspondence, reports, and presentations.
- Conducting research and compiling information for various projects and initiatives.
- Managing and organizing electronic and physical files, ensuring easy retrieval of information.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling confidential information with discretion and maintaining appropriate security protocols.
- Assisting with special projects and events as needed.
This advertiser has chosen not to accept applicants from your region.
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