Administrative Assistant

IP28 6RD Bury St. Edmunds, Eastern Burgh Recruitment Limited

Posted 4 days ago

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permanent

Administrative Assistant

Location: Risby, Bury St Edmunds

Salary: £24,000 - working 5 days per week - full time


Are you an enthusiastic Administrative Assistant eager for your next role? Could you fulfil a vital support function within a busy office?

You will be working as part of the team at a highly respected Appointed Representative of St. Jamess Place Plc. The company provides bespoke financial ad.







WHJS1_UKTJ

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Office Administrator

Wacton, Eastern £26000 Annually Contract Personnel Limited

Posted 1 day ago

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permanent

Office Administrator – Long Stratton

Contract Personnel are looking for an Office Administrator to join a dynamic and industrious team within one of the UK’s most innovative manufacturing companies.

The role involves will be providing essential support for daily operations, helping the site manager and sales manager with administrative tasks.

How does the day-to-day look?

•    Assisting with production-related tasks, such as scheduling, tracking progress, and coordinating with the production team.

•    Use Sage to process orders, raise invoices, and book deliveries.

•    Liaise with suppliers to arrange vehicle collection and create delivery/collection notes.

•    Create detailed reports for production and order data.

•    Liaise with the Type Approval team and request necessary tests and certificates.

•    Complete commissioning sheets for manufacturers.

•    Maintain tool calibration register and arrange annual calibrations.

•    Monitor the HR system and update employee details.

•    Providing general office support and assisting with other tasks as needed.

You will have:

•    Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace)

•    Accuracy in record-keeping and data management.

•    Ability to interact professionally with colleagues, clients, and vendors.

•    Ability to manage multiple tasks, prioritise effectively, and meet deadlines.

•    Good understanding of Health and Safety.

•    Excellent work ethic and team player.

•    Excellent timekeeping and attendance.

•    Flexible approach to working additional hours when required.

•    Ability to identify and resolve issues efficiently.

Schedule: 40 hours, Monday to Friday, 0800 – 16.30

Salary: £26,000

What’s on offer?

•    Equivalent of 32 days annual leave (inclusive of Bank Holiday)

•    Life Assurance Cover

•    Free parking

•    Employee Discount Scheme

•    Site closure over Christmas and New Year

About Contract Personnel:

Contract Personnel are one of East Anglia’s longest standing, leading, independent recruitment agencies – established in 1989. Offering Temporary and Permanent recruitment solutions, they will always keep you updated about all of the current trends and key pieces of advice from the world of recruitment.

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Office Administrator

Diss, Eastern £13 - £15 Hourly Hales Group

Posted 1 day ago

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contract
Office Administrator
Diss, Norfolk
3 month fixed term contract (potential for extension)
£13.00 - £15.00 per hour (depending on experience)
Monday to Friday, 8:45am to 5:30pm
Immediate start
 
We are currently seeking a proactive and organised Office Administrator to join our client on a fixed term contract until the end of October, with the possibility of extension. This is a varied role that supports the smooth running of property administration and office operations.
 
Duties include:
  • Create new property instructions, including uploading text, photographs, floorplans, and virtual tours.
  • Issue agency agreements and send payment and ID verification links to vendors.
  • Prepare and issue Notifications of Sale.
  • Manage property exchanges, including sending invoices to solicitors and handling internal referrals.
  • Process property withdrawals and implement price reductions.
  • Compile and report weekly company figures and referral statistics.
  • Support valuation processes.
  • Manage stationery orders and maintain office supplies.
  • Answering enquiries via telephone and email.
For more information on this vacancy, please contact Megan Reeve at the Diss office or you can apply below.
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Office Administrator

NR1 1AA Norwich, Eastern £12 Hourly WhatJobs

Posted 3 days ago

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part-time
Our client is seeking a reliable and organised Office Administrator to support their busy operations. This role will be based in our client's office in Norwich, Norfolk, UK, with a hybrid working arrangement, allowing for a balance of office-based and remote work. The Office Administrator will be responsible for a variety of administrative tasks, ensuring the smooth day-to-day running of the office. Duties include managing incoming and outgoing mail and deliveries, answering phone calls and directing them appropriately, greeting visitors, maintaining office supplies, filing and organising documents, and providing support to other team members. You will also assist with scheduling appointments, coordinating meetings, and basic data entry. The ideal candidate will have strong communication and interpersonal skills, be proficient in basic computer applications, and possess a proactive attitude. Previous administrative experience is an advantage, but not essential, as full training will be provided. If you are a detail-oriented individual looking for a flexible part-time role in a friendly environment, we would love to hear from you.
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Office Administrator

NR1 3EG Norwich, Eastern £22000 Annually WhatJobs

Posted 5 days ago

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full-time
Our client, a reputable professional services firm, is looking for a proactive and organized Office Administrator to manage their operations in Norwich, Norfolk, UK . This role is essential for maintaining the smooth day-to-day running of the office, providing administrative support, and ensuring a welcoming environment for clients and staff. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, maintaining filing systems, and ordering office supplies. The ideal candidate will have excellent communication and interpersonal skills, a strong attention to detail, and proficiency in Microsoft Office Suite. You should be adaptable, able to prioritize tasks effectively, and possess a positive attitude. This role offers a fantastic opportunity to gain broad administrative experience in a supportive work setting. Responsibilities:
  • Manage incoming and outgoing mail and correspondence.
  • Answer phone calls and direct them to the appropriate personnel.
  • Schedule and manage appointments and meetings.
  • Maintain and organize physical and digital filing systems.
  • Prepare documents, reports, and presentations as required.
  • Order and manage office supplies and equipment.
  • Greet visitors and provide a professional reception service.
  • Assist with travel arrangements for staff.
  • Support the smooth operation of office equipment (printers, scanners).
  • Liaise with external vendors and service providers.

Qualifications:
  • Previous experience in an administrative or office support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Attention to detail and accuracy in work.
  • Ability to multitask and prioritize effectively.
  • Discretion and confidentiality in handling sensitive information.
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Executive Administrative Assistant

NR1 1AA Norwich, Eastern £25000 Annually WhatJobs

Posted today

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full-time
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Norwich, Norfolk, UK . This role is crucial in ensuring the smooth operation of the executive office and requires exceptional communication, time management, and interpersonal skills. You will manage schedules, coordinate meetings, handle correspondence, and assist with various administrative tasks to optimize executive efficiency.

Key Responsibilities:
  • Managing complex calendars, scheduling appointments, and coordinating internal and external meetings.
  • Preparing agendas, taking minutes, and distributing minutes and action items from meetings.
  • Handling incoming and outgoing correspondence, including emails, letters, and phone calls.
  • Making travel arrangements, including flights, accommodation, and ground transportation.
  • Preparing reports, presentations, and other documents as required.
  • Organizing and maintaining filing systems, both physical and digital.
  • Conducting research and compiling information for various projects.
  • Assisting with event planning and coordination for company meetings and functions.
  • Managing office supplies and maintaining an organised office environment.
  • Acting as a point of contact for internal and external stakeholders.
  • Providing general administrative support to the executive team.
  • Screening calls and managing information flow to the executive team.
The ideal candidate will have a minimum of 3 years of experience as an Administrative Assistant, Personal Assistant, or Executive Assistant. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organisational skills, attention to detail, and the ability to multitask effectively are required. Strong written and verbal communication skills are paramount. Discretion and confidentiality are key, as you will be handling sensitive information. The ability to work independently and proactively identify needs is crucial. Experience with virtual meeting platforms and cloud-based document management systems is a plus. If you are a dedicated professional seeking to support a busy executive team in Norwich , we encourage you to apply.

This role offers a hybrid working model, requiring your presence in our Norwich office on designated days.
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Executive Administrative Assistant

NR1 1AA Norwich, Eastern £30000 Annually WhatJobs

Posted 1 day ago

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full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior management team in Norwich, Norfolk, UK . This is a crucial role requiring meticulous attention to detail, exceptional communication skills, and the ability to manage a diverse range of tasks efficiently. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a gatekeeper for senior executives. You will handle correspondence, organize meetings, take minutes, and manage office supplies and vendor relationships. The ability to anticipate needs and proactively address potential issues is paramount. This role offers a blend of in-office collaboration and the flexibility of remote work, reflecting a hybrid working model.

Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
  • Screen and prioritize incoming communications, acting as the first point of contact for executives.
  • Organize and manage meeting logistics, including room bookings, catering, and distribution of materials.
  • Take accurate minutes during meetings and follow up on action items.
  • Conduct research and gather information as required by the executive team.
  • Manage and maintain filing systems, both physical and digital.
  • Assist with personal tasks for executives as needed and appropriate.
  • Handle confidential information with the utmost discretion.

Qualifications:
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Discretion and a high level of confidentiality.
  • Ability to work independently and as part of a team.
  • Flexibility and adaptability to changing priorities.
  • A proactive and problem-solving attitude.
This is an excellent opportunity to join a dynamic organization and contribute to its success.
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Remote Administrative Assistant

NR2 1AA Norwich, Eastern £15 Hourly WhatJobs

Posted 3 days ago

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part-time
Our client, a dynamic consulting firm specializing in organizational development, is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive support to their executive team. This is a 100% remote position, allowing you to manage your workload from the comfort of your home office. You will be instrumental in ensuring the smooth day-to-day operations of the business by managing schedules, coordinating meetings, handling correspondence, and maintaining digital filing systems. Key responsibilities include managing calendars, booking travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will be proficient in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Zoom, Slack, and Google Workspace. Exceptional communication skills, both written and verbal, are essential, as is a keen eye for detail and the ability to multitask effectively. You must be self-motivated, resourceful, and possess strong time-management skills to excel in this remote environment. This role offers a flexible working schedule, making it ideal for individuals seeking part-time opportunities with remote access. Qualifications include a high school diploma or equivalent; a college degree or relevant administrative certification is a strong asset. Previous experience as an administrative assistant, virtual assistant, or in a similar support role is required, preferably within a professional services environment. You should be adept at managing confidential information with discretion and maintaining a professional demeanor at all times. If you are a detail-oriented professional seeking a challenging and rewarding remote administrative role, we want to hear from you.

Responsibilities:
  • Manage and maintain executive calendars and schedules.
  • Coordinate and schedule virtual meetings and conference calls.
  • Prepare and edit correspondence, reports, and presentations.
  • Organize and manage digital filing systems and databases.
  • Handle incoming and outgoing communications (email, phone).
  • Arrange travel and accommodation as needed.
  • Provide administrative support for projects and initiatives.
  • Maintain confidentiality of sensitive information.
  • Assist with basic bookkeeping and expense tracking.
  • Liaise with clients and internal team members.
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Senior Administrative Assistant

NR1 1AA Norwich, Eastern £28000 Annually WhatJobs

Posted 3 days ago

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full-time
We are seeking a highly organised and proactive Senior Administrative Assistant to join a dynamic team in **Norwich, Norfolk, UK**. This role will play a crucial part in ensuring the smooth operation of our client's office, providing comprehensive administrative support to senior management and facilitating efficient daily workflows.

Responsibilities will include managing complex diaries and scheduling meetings across multiple time zones, preparing and proofreading correspondence, reports, and presentations. You will be responsible for the end-to-end organisation of travel arrangements, including flights, accommodation, and visas, ensuring all logistics are seamless.

The ideal candidate will possess excellent communication and interpersonal skills, with the ability to liaise effectively with internal departments and external stakeholders at all levels. You should be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with a keen eye for detail and a commitment to accuracy. Experience with project management tools and CRM systems would be advantageous.

Key duties include maintaining and updating filing systems, both digital and physical, processing invoices and expenses, and assisting with budget tracking. You will also be involved in event planning and coordination for team meetings, client visits, and company social events. The ability to multitask, prioritise workload effectively, and work under pressure to meet deadlines is essential.

We are looking for an individual with a minimum of three years of proven experience in a similar administrative support role. A proactive approach to problem-solving, a commitment to confidentiality, and a positive, can-do attitude are highly valued. This is an exciting opportunity to contribute to a forward-thinking organisation and develop your career within a supportive environment. The successful candidate will be expected to work a hybrid schedule, balancing home-based work with in-office presence to foster collaboration and team cohesion.

The role offers a competitive salary and benefits package, with opportunities for professional development and career advancement. If you are a motivated and detail-oriented professional looking for a challenging yet rewarding administrative role in **Norwich**, we encourage you to apply.
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Remote Administrative Assistant

NR1 1AA Norwich, Eastern £22000 Annually WhatJobs

Posted 4 days ago

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full-time
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide essential support to their team. This role is entirely remote, offering a fantastic opportunity for a detail-oriented individual to manage a variety of administrative tasks from the comfort of their home office. You will be responsible for ensuring smooth day-to-day operations by handling communication, scheduling, data management, and supporting various projects.

Your key responsibilities will include:
  • Managing calendars, scheduling meetings, and coordinating appointments for team members.
  • Handling incoming and outgoing communications, including emails, phone calls, and mail.
  • Preparing and editing documents, presentations, and reports.
  • Organizing and maintaining digital files and records in a systematic manner.
  • Coordinating travel arrangements and managing expenses.
  • Providing general administrative support to different departments as needed.
  • Assisting with project management tasks, such as tracking progress and deadlines.
  • Conducting online research and compiling information.
  • Processing and managing invoices and payments.
  • Ensuring confidentiality of sensitive information.
The ideal candidate will possess excellent organizational and time-management skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common virtual collaboration tools (e.g., Zoom, Slack, Google Workspace) is essential. Previous experience in an administrative or secretarial role is highly desirable. Strong written and verbal communication skills are a must, as is the ability to multitask and prioritize effectively. You should be a self-starter, capable of working independently with minimal supervision, and possess a proactive approach to problem-solving. A reliable internet connection and a suitable home working environment are prerequisites for this position. This role offers a great opportunity to develop your administrative career in a flexible, remote-first setting.
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