1027 Administrative Support jobs in Durham
Senior Administrative Assistant - Executive Support
SR1 1AA Sunderland, North East
£30000 Annually
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Posted today
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Job Description
Our dynamic organisation is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This hybrid role combines the convenience of remote work with the necessity of in-office presence for key collaborative activities within our Sunderland, Tyne and Wear, UK office. You will be a vital support to senior management, ensuring the smooth day-to-day operation of their offices and facilitating efficient communication and workflow. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs and manage priorities effectively.
Key Responsibilities:
The ideal candidate will possess extensive experience in an administrative support role, preferably supporting senior-level management. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills, coupled with outstanding organizational and time management abilities, are crucial. You must be a proactive problem-solver with a keen eye for detail and the ability to multitask effectively. Experience with CRM systems or project management tools is advantageous. This role requires a high degree of professionalism, initiative, and a commitment to providing exceptional support. If you are a detail-oriented, self-starter seeking a challenging hybrid administrative role, we encourage you to apply.
Key Responsibilities:
- Manage complex calendars, schedule meetings, and arrange travel for senior executives, both domestically and internationally.
- Prepare agendas, take minutes, and follow up on action items from meetings.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare reports, presentations, and correspondence, ensuring accuracy and attention to detail.
- Coordinate office logistics, including managing supplies, equipment, and vendor relationships.
- Assist with project coordination and tracking of key initiatives.
- Provide a welcoming and professional point of contact for visitors and internal staff.
- Conduct research and gather information as required by executives.
- Proactively identify and implement improvements to administrative processes.
The ideal candidate will possess extensive experience in an administrative support role, preferably supporting senior-level management. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills, coupled with outstanding organizational and time management abilities, are crucial. You must be a proactive problem-solver with a keen eye for detail and the ability to multitask effectively. Experience with CRM systems or project management tools is advantageous. This role requires a high degree of professionalism, initiative, and a commitment to providing exceptional support. If you are a detail-oriented, self-starter seeking a challenging hybrid administrative role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Officer - Operations Support
NE1 4 Newcastle upon Tyne, North East
£30000 Annually
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Posted 5 days ago
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide essential operations support within their busy offices in **Newcastle upon Tyne, Tyne and Wear, UK**. This role is crucial for ensuring the smooth and efficient running of daily operations. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. You will be responsible for a wide range of administrative tasks, including coordinating meetings, managing correspondence, maintaining records, and supporting various departments with their administrative needs. This is an excellent opportunity for an experienced administrator looking to take on more responsibility in a supportive environment.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate schedules, appointments, and meetings for senior management and project teams, including preparing agendas and taking minutes.
- Handle incoming and outgoing correspondence, including emails, post, and phone calls, directing them to the appropriate personnel.
- Maintain and update filing systems, both physical and digital, ensuring easy retrieval of information.
- Prepare and proofread a variety of documents, reports, presentations, and correspondence.
- Assist with the onboarding process for new employees, including preparing documentation and coordinating inductions.
- Manage office supplies inventory, ordering stock as needed and ensuring cost-effectiveness.
- Provide administrative support to different departments, assisting with ad-hoc tasks as required.
- Coordinate travel arrangements, including booking flights, accommodation, and transportation.
- Support the organisation of company events and meetings.
- Act as a point of contact for internal and external stakeholders, providing information and assistance.
- Implement and maintain administrative procedures to improve efficiency and workflow.
- Ensure the confidentiality and security of all sensitive information.
- Assist with basic budget tracking and expense processing.
- Contribute to a positive and professional office environment.
- Proven experience in an administrative or office management role, preferably within a corporate or operational environment.
- Demonstrated experience as a Senior Administrator or in a role with significant responsibility.
- Exceptional organisational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong written and verbal communication skills.
- Excellent interpersonal skills, with the ability to build rapport with colleagues and external contacts.
- A proactive and problem-solving attitude.
- Ability to work independently with minimal supervision, as well as collaboratively within a team.
- High level of accuracy and attention to detail.
- Experience in managing confidential information.
- Familiarity with project administration is advantageous.
- Relevant administrative qualifications are a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager - Operations Support
SR1 1AA Sunderland, North East
£45000 Annually
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Posted 9 days ago
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Job Description
Our client, a rapidly growing enterprise, is seeking a highly organized and proactive Senior Administrative Manager to oversee and enhance their operational support functions. This on-site role is crucial for ensuring the smooth day-to-day running of the office in **Sunderland, Tyne and Wear, UK**. This position requires a hands-on approach and a strong commitment to operational excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate a wide range of administrative activities to support daily operations, including office management, facility coordination, and vendor relations.
- Lead, train, and mentor a team of administrative assistants and support staff, fostering a positive and productive work environment.
- Develop, implement, and refine administrative policies and procedures to improve efficiency and effectiveness.
- Oversee the management of office supplies, equipment, and resources, ensuring cost-effectiveness.
- Coordinate internal and external meetings, events, and travel arrangements for senior management.
- Manage the reception area, ensuring a professional and welcoming environment for visitors and clients.
- Handle sensitive and confidential information with the utmost discretion.
- Liaise with various departments to ensure seamless communication and collaboration.
- Manage and maintain company records, databases, and filing systems.
- Oversee the organization and execution of company events and team-building activities.
- Act as a primary point of contact for facilities management and building maintenance issues.
- Support HR functions related to onboarding, employee records, and general HR administration.
- Proven experience in a senior administrative or office management role, preferably within a dynamic business environment.
- Demonstrated experience in leading and managing a team.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to handle multiple priorities and meet deadlines in a fast-paced setting.
- Discretion and professionalism in handling confidential matters.
- Experience with budget management and vendor negotiation is highly desirable.
- A proactive and solutions-oriented approach to challenges.
- Familiarity with HR administrative processes is a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Officer - Executive Support
NE1 4JQ Newcastle upon Tyne, North East
£35000 Annually
WhatJobs
Posted 11 days ago
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Job Description
Our client, a reputable organisation within the professional services sector, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support. This role is based in **Newcastle upon Tyne, Tyne and Wear, UK**, and offers an excellent opportunity to work closely with senior leadership. You will be responsible for managing complex diaries, coordinating high-level meetings, preparing meeting agendas and minutes, and handling confidential correspondence. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a discreet and professional demeanor. Key responsibilities include managing travel arrangements (flights, accommodation, visas), preparing reports and presentations, conducting research, and acting as a primary point of contact for internal and external stakeholders. You will also be expected to proactively anticipate the needs of the executives you support, ensuring seamless day-to-day operations. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM systems are essential. Strong communication and interpersonal skills are crucial for effective liaison with individuals at all levels. This role requires a proactive approach, excellent time management, and the ability to multitask and prioritize effectively in a fast-paced environment. Experience in a similar executive support role within a corporate setting is highly preferred. You will play a vital role in ensuring the smooth functioning of the executive office and supporting the strategic objectives of the organization. The successful candidate will be a dedicated and resourceful individual, committed to providing the highest level of administrative support.
Key Responsibilities:
Key Responsibilities:
- Provide high-level administrative support to senior executives.
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, take minutes, and track action items.
- Handle confidential correspondence, emails, and phone calls with professionalism.
- Prepare reports, presentations, and other documents as required.
- Conduct research and gather information for executive decision-making.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and coordinate with vendors.
- Proactively identify and resolve administrative issues.
- Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Discretion and confidentiality are paramount.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience in event planning and coordination is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant - Executive Support
NE33 1HA Sunderland, North East
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a rapidly growing organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from your home office anywhere in the UK. You will be the organizational backbone for senior leadership, managing complex calendars, coordinating travel, preparing reports, and ensuring the smooth day-to-day operations for the executives you support. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and demonstrates a high level of discretion and professionalism.
Responsibilities:
Responsibilities:
- Manage and prioritize complex executive calendars, scheduling meetings, appointments, and calls with meticulous attention to detail.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and maintain physical and digital filing systems, ensuring efficient retrieval of information.
- Screen and prioritize incoming communications, including emails and phone calls, and handle them appropriately.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Prepare agendas for meetings and take minutes, ensuring action items are documented and followed up.
- Manage expense reports and corporate card reconciliations for executives.
- Conduct research and compile information for various projects and presentations as requested.
- Provide general administrative support, including managing office supplies and equipment (for home office setup).
- Anticipate the needs of the executives and proactively address potential issues.
- Maintain a high level of confidentiality and discretion in all matters.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting senior-level management.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, professionalism, and integrity.
- Proactive attitude and the ability to work independently with minimal supervision.
- Experience in coordinating complex travel arrangements and managing busy schedules.
- Adaptability and willingness to learn new systems and processes.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
SR1 2AA Sunderland, North East
£28000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support to their senior leadership team. This fully remote position offers the flexibility to work from home while playing a crucial role in the smooth operation of our business. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing essential documents and presentations. Your duties will include handling correspondence, managing email communications, and acting as a primary point of contact for internal and external stakeholders. Excellent communication and interpersonal skills are vital, as you will be interacting with individuals at all levels. This role requires meticulous attention to detail, strong multitasking abilities, and the capacity to manage confidential information with discretion. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) is essential, as is familiarity with virtual collaboration tools such as Zoom, Microsoft Teams, and project management software. You will proactively anticipate the needs of the executives you support, identifying potential issues and offering solutions before they arise. The ability to work independently, manage your time effectively, and maintain a high level of productivity in a remote setting is paramount. This is an excellent opportunity for an experienced administrative professional looking to leverage their skills in a flexible, home-based role. You will contribute to the efficiency and success of our executive team, ensuring seamless workflow and effective communication across the organisation. If you are a self-starter with a passion for providing top-tier administrative support, we encourage you to apply for this remote position.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Executive Support
SR1 1BU Sunderland, North East
£28000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly professional and proactive Remote Administrative Assistant to provide comprehensive executive support to senior leadership members. This position is fully remote, requiring a self-motivated individual with exceptional organisational skills and a keen eye for detail. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and handling correspondence on behalf of executives. Confidentiality and discretion are paramount in this role.
Key duties include preparing reports, presentations, and meeting minutes, as well as managing expense reports and ensuring timely processing. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Proficiency in using virtual collaboration tools, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software is essential. You should be adept at anticipating needs, problem-solving proactively, and managing multiple tasks efficiently in a remote setting. Experience with project coordination and event planning for virtual meetings is a plus.
The ideal candidate will possess outstanding written and verbal communication skills, a professional demeanor, and the ability to work independently with minimal supervision. Previous experience as an executive assistant or in a similar high-level administrative support role, ideally within a remote environment, is highly preferred. You must be tech-savvy, adaptable, and possess a strong work ethic. This role offers a significant degree of autonomy and the opportunity to provide critical support to key decision-makers, ensuring seamless operations for the executive team, all from a remote location.
Key duties include preparing reports, presentations, and meeting minutes, as well as managing expense reports and ensuring timely processing. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Proficiency in using virtual collaboration tools, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software is essential. You should be adept at anticipating needs, problem-solving proactively, and managing multiple tasks efficiently in a remote setting. Experience with project coordination and event planning for virtual meetings is a plus.
The ideal candidate will possess outstanding written and verbal communication skills, a professional demeanor, and the ability to work independently with minimal supervision. Previous experience as an executive assistant or in a similar high-level administrative support role, ideally within a remote environment, is highly preferred. You must be tech-savvy, adaptable, and possess a strong work ethic. This role offers a significant degree of autonomy and the opportunity to provide critical support to key decision-makers, ensuring seamless operations for the executive team, all from a remote location.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Manager - Operations Support
SR1 1AA Sunderland, North East
£40000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organisation, is seeking an experienced and highly organized Senior Administrative Manager to lead their administrative functions. This is a fully remote position, offering the convenience of working from home while ensuring the seamless operation of our corporate support services. The ideal candidate will possess exceptional organisational skills, strong leadership capabilities, and a proven track record in managing administrative processes and teams.
Responsibilities:
Responsibilities:
- Oversee and manage the day-to-day operations of the administrative department, ensuring efficiency and effectiveness.
- Develop, implement, and refine administrative policies and procedures to streamline workflows and improve productivity.
- Manage and mentor a team of administrative staff, providing guidance, support, and performance management.
- Coordinate office operations, including facilities management, vendor relationships, and procurement of supplies.
- Ensure the smooth running of administrative systems, including record-keeping, filing, and information management.
- Oversee the organisation of meetings, events, and travel arrangements for staff.
- Manage departmental budgets, track expenses, and ensure cost-effective operations.
- Serve as a key point of contact for internal departments and external stakeholders regarding administrative matters.
- Implement and manage office technology solutions to enhance administrative efficiency.
- Ensure compliance with company policies and relevant regulations.
- Proactively identify opportunities for process improvement and implement solutions.
- Maintain a high level of confidentiality and discretion in all administrative activities.
- Support senior management with ad-hoc administrative projects and tasks.
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of progressive experience in administrative management or office management roles.
- Demonstrated experience in managing and leading a team.
- Excellent organisational, time management, and multitasking abilities.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Strong understanding of administrative processes, including budgeting, procurement, and record management.
- Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
- Proactive approach to problem-solving and process improvement.
- Ability to work autonomously and maintain high productivity in a remote work environment.
- Experience with project management or coordination is beneficial.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant - Executive Support
SR1 4AB Sunderland, North East
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
A highly reputable organisation is seeking a proactive and organised Senior Administrative Assistant to provide comprehensive executive support. This role is based in Sunderland, Tyne and Wear, UK , and offers a crucial function in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information with discretion. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities include making travel arrangements, managing expense reports, organising events, and acting as a key point of contact for internal and external stakeholders. You will provide proactive support to senior management, anticipating their needs and ensuring their schedules are managed effectively. Strong communication and interpersonal skills are essential, as is proficiency in Microsoft Office Suite and other relevant administrative software. This role requires a high degree of professionalism, discretion, and initiative. This is an excellent opportunity for an experienced administrator to join a supportive team and contribute significantly to the executive leadership. You will be instrumental in facilitating effective communication and operations at the highest levels of the organisation. The successful candidate will demonstrate a commitment to excellence, a positive attitude, and the ability to handle demanding workloads with efficiency and grace. Experience in handling sensitive information and maintaining confidentiality is paramount. You will be a trusted partner to the executives you support, ensuring their time is optimised and their administrative needs are met seamlessly. The role may involve occasional event planning and project support. A proactive approach to problem-solving and a commitment to continuous improvement are highly valued. This position requires a resilient individual who can adapt to changing priorities and demands while maintaining a high standard of work.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate and arrange internal and external meetings, ensuring all logistics are handled.
- Prepare agendas, take minutes, and distribute meeting follow-up actions.
- Handle confidential correspondence, emails, and documents with utmost discretion.
- Manage domestic and international travel arrangements and prepare itineraries.
- Process expense reports and manage executive office budgets.
- Serve as a primary point of contact for executives, screening calls and visitors.
- Assist with the preparation of presentations and reports.
- Organise and support corporate events and team-building activities.
- Maintain and update filing systems, both physical and digital.
Qualifications:
- Proven experience as a Senior Administrative Assistant or Executive Assistant.
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritise effectively in a demanding environment.
- Experience with calendar management and travel coordination.
- Proactive attitude and problem-solving abilities.
- Excellent interpersonal skills and ability to build rapport with stakeholders.
- Experience in event planning is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Assistant - Executive Support
BD1 5 Newcastle upon Tyne, North East
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This role is entirely remote, offering the flexibility to work from home while supporting key members of the leadership team. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing documents, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong command of modern office software and communication tools. This position requires excellent interpersonal skills and the ability to anticipate needs and manage priorities effectively in a fast-paced, virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate all aspects of executive travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
- Prepare, edit, and proofread a variety of documents, reports, presentations, and correspondence.
- Handle incoming communications (emails, phone calls) efficiently, filtering and prioritizing as needed.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Maintain confidential files and records with utmost discretion and accuracy.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and compile information for various projects and requests.
- Manage expense reporting and other administrative tasks for assigned executives.
- Proactively identify and resolve administrative challenges before they arise.
- Provide general administrative support and contribute to team efficiency.
- Proven experience as an Executive Assistant or Senior Administrative Assistant, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and a strong sense of confidentiality.
- Ability to multitask, prioritize effectively, and adapt to changing demands in a remote work setting.
- Proactive, self-starter attitude with the ability to work independently.
- Experience in managing complex travel arrangements and international logistics.
- Strong problem-solving abilities and resourcefulness.
- Attention to detail and commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
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