8 Administrators jobs in Ashburton

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Managing incoming and outgoing mail and email correspondence.
• Answering and directing phone calls to the appropriate personnel.
• Scheduling meetings, appointments, and managing calendars.
• Maintaining and organizing office filing systems, both physical and digital.
• Greeting visitors and managing reception duties.
• Ordering and maintaining office supplies and equipment.
• Assisting with travel arrangements and expense reports.
• Providing administrative support to management and other departments as needed.
• Ensuring the office environment is tidy, organized, and welcoming.
• Supporting the implementation and maintenance of office administration systems.

• Manage and coordinate all administrative activities within the operations department.
• Supervise, train, and mentor a team of administrative assistants, delegating tasks and monitoring performance.
• Develop, implement, and maintain efficient administrative procedures and systems.
• Oversee the management of departmental records, ensuring accuracy, confidentiality, and accessibility.
• Coordinate schedules, meetings, and travel arrangements for senior management and operational teams.
• Prepare reports, presentations, and correspondence as required.
• Manage departmental budgets and track expenses, liaising with the finance department.
• Act as a key point of contact for internal and external stakeholders, responding to inquiries professionally and efficiently.
• Ensure compliance with company policies and procedures, as well as relevant industry regulations.
• Identify opportunities for process improvement and implement solutions to enhance efficiency and effectiveness.
• Manage office supplies, equipment, and vendor relationships.

• Proven experience in an administrative management or supervisory role.
• Excellent organisational and time-management skills, with the ability to prioritise effectively.
• Strong leadership and people management capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with relevant database or CRM systems.
• Exceptional communication and interpersonal skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Experience in process improvement and implementing new systems.
• Familiarity with the marine services sector is an advantage but not essential.
• A proactive approach to problem-solving and a keen eye for detail.
• A Bachelor's degree or equivalent professional qualification is desirable.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare for meetings, including drafting agendas, distributing materials, and taking minutes.
• Screen and prioritize incoming communications (emails, calls, mail) and respond as appropriate.
• Prepare professional correspondence, reports, presentations, and other documents.
• Manage travel logistics, including booking flights, accommodation, and ground transportation.
• Conduct research and compile information for various projects and requests.
• Maintain confidential files and records with a high degree of discretion.
• Liaise with internal departments and external contacts on behalf of executives.
• Provide administrative support for events and special projects as required.
• Anticipate the needs of executives and proactively address potential issues.

• Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar role, supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and proactively in a remote setting.
• Strong problem-solving skills and attention to detail.
• Experience in managing travel arrangements and coordinating complex schedules.
• A minimum of 5 years of relevant administrative experience is required.

• Managing complex calendars and scheduling meetings for senior management and cross-functional teams, often across different time zones.
• Coordinating and preparing materials for meetings, including agendas, presentations, and minutes.
• Handling incoming and outgoing correspondence, including emails, phone calls, and mail, with professionalism and efficiency.
• Organising and maintaining electronic and physical filing systems, ensuring easy retrieval of information.
• Assisting with travel arrangements, including booking flights, accommodation, and creating detailed itineraries.
• Processing expense reports and invoices, ensuring accuracy and adherence to company policies.
• Supporting the onboarding process for new remote employees, including document management and coordination.
• Conducting research and preparing reports on various administrative matters as required.
• Liaising with internal departments and external contacts to facilitate communication and information flow.
• Managing office supplies inventory for remote team members and coordinating procurement.
• Implementing and improving administrative procedures and systems to enhance efficiency.
• Acting as a point of contact for administrative queries and providing prompt, helpful responses.
• Ensuring confidentiality and discretion in handling sensitive information.

• Bachelor's degree in Business Administration, Management, or a related field, or equivalent professional experience.
• Minimum of 5 years of experience in a senior administrative support role, preferably within a global or remote-first organisation.
• Proven experience in managing complex schedules and coordinating meetings for senior executives.
• Exceptional organisational and time-management skills, with the ability to prioritise effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills, with a keen eye for detail.
• Experience with travel booking and expense management systems.
• Discretion and the ability to handle confidential information with professionalism.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a remote team, demonstrating initiative and reliability.
• Familiarity with project management tools is a plus.

• Establish, lead, and mature the Project Management Office (PMO) function.
• Define, implement, and enforce project management methodologies, standards, and best practices.
• Oversee the planning, execution, and successful delivery of a diverse project portfolio.
• Provide guidance, mentorship, and support to project managers and project teams.
• Develop and maintain project reporting mechanisms, dashboards, and key performance indicators (KPIs).
• Ensure alignment of projects with strategic business objectives and priorities.
• Manage project risks, issues, and dependencies at a portfolio level.
• Facilitate resource allocation and capacity planning for projects.
• Drive continuous improvement initiatives within the PMO and project management processes.
• Liaise with senior stakeholders to communicate project status, risks, and outcomes.

• Extensive experience in project management, with a significant portion dedicated to leading or establishing PMO functions.
• Proven experience managing complex, multi-disciplinary projects and portfolios.
• In-depth knowledge of project management methodologies such as Agile (Scrum, Kanban) and Waterfall.
• Strong understanding of portfolio management principles and practices.
• Excellent leadership, communication, and stakeholder management skills.
• Experience with project management software and tools.
• PMP, PRINCE2, or Agile certifications are highly desirable.
• Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience.
• Ability to thrive in a remote working environment and manage teams effectively.