Remote Operations Manager - Office Administration

NR1 1HQ Norwich, Eastern £45000 Annually WhatJobs

Posted 18 days ago

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full-time
Our client is seeking a highly organized and proactive Remote Operations Manager to oversee and streamline administrative and operational functions for their distributed workforce. This role is crucial for maintaining efficiency and cohesion across the organization, ensuring that all business processes run smoothly in a fully remote environment.

As a Remote Operations Manager, you will be responsible for developing, implementing, and managing policies and procedures that support our remote-first operational model. This includes managing vendor relationships, overseeing office supplies and equipment distribution (for remote employees), coordinating IT support logistics, and ensuring compliance with remote work regulations. You will be the go-to person for ensuring our remote infrastructure is robust and our team members have the resources they need to succeed, regardless of their physical location.

Key Responsibilities:
  • Develop and implement efficient operational procedures for a remote-first organization.
  • Manage relationships with third-party vendors and service providers, negotiating contracts and ensuring service level agreements are met.
  • Oversee the procurement and distribution of office supplies, equipment, and technology for remote employees.
  • Coordinate with IT departments to ensure seamless onboarding/offboarding of remote staff and provide support for technical issues.
  • Manage company-wide communication channels and internal documentation, ensuring information is accessible and up-to-date.
  • Plan and coordinate virtual company events and team-building activities.
  • Monitor operational budgets and identify cost-saving opportunities.
  • Ensure compliance with health, safety, and data privacy regulations relevant to remote work.
  • Act as a point of contact for employee queries related to operational matters.
  • Continuously seek opportunities to improve operational efficiency and employee experience in a remote setting.
Qualifications:
  • Proven experience in operations management, office management, or a similar administrative leadership role, preferably within a remote or distributed team.
  • Strong understanding of operational best practices and process improvement methodologies.
  • Excellent organizational and time-management skills, with the ability to multitask effectively.
  • Proficiency in project management tools and software.
  • Experience managing vendor relationships and negotiating contracts.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with remote teams.
  • Ability to work independently, exercise sound judgment, and problem-solve proactively.
  • Experience with HR or IT support functions in a remote context is a plus.
  • Bachelor's degree in Business Administration, Management, or a related field is preferred.
This is an exciting opportunity for a dedicated operations professional to build and refine the operational backbone of a thriving remote company. If you are passionate about creating efficient and supportive work environments, apply today. The role is fully remote, allowing you to work from anywhere within the UK, with a focus on supporting our operations teams based near **Norwich, Norfolk, UK**.
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Office Assistant - Administration (Work from Home)

BN111AL Norfolk, Eastern Top Level Promotions

Posted 4 days ago

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Job Description

Permanent

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department
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Senior Administrative Manager (Operations Support)

NR2 4AA Norwich, Eastern £40000 Annually WhatJobs

Posted 1 day ago

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full-time
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee critical operational support functions from a remote-first perspective. This role is essential for ensuring the smooth and efficient day-to-day running of administrative operations, providing robust support to various departments, and implementing best practices in office management and coordination. As a remote leader, you will leverage technology to manage administrative workflows, coordinate team activities, and maintain high standards of operational excellence, working closely with a distributed team and stakeholders. The ideal candidate is a detail-oriented professional with strong leadership capabilities, a proven ability to manage multiple priorities, and a commitment to fostering a productive remote work environment. Responsibilities include:
  • Overseeing daily administrative operations, ensuring efficiency and adherence to company policies.
  • Managing and coordinating the work of remote administrative support staff, providing guidance and performance feedback.
  • Developing and implementing administrative procedures and systems to optimize workflows.
  • Managing office supplies, equipment, and vendor relationships to ensure cost-effectiveness.
  • Coordinating internal and external meetings, including scheduling, agenda preparation, and minute-taking.
  • Managing travel arrangements and expense reporting for team members.
  • Handling correspondence, document management, and record-keeping with high accuracy.
  • Providing executive-level administrative support to senior management as needed.
  • Ensuring compliance with data protection and confidentiality regulations.
  • Implementing and managing remote work policies and best practices for administrative functions.
  • Assisting with onboarding processes for new remote employees.
  • Liaising with IT support to ensure smooth operation of remote work technology.
  • Identifying opportunities for process improvements and implementing solutions.

The successful candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 5 years of progressive experience in administrative management, preferably in a senior or supervisory role. Proven experience in managing teams and operational processes is essential. Exceptional organizational, time-management, and problem-solving skills are required. Proficiency with office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools (e.g., Zoom, Slack, Asana) are a must. Strong communication and interpersonal skills are crucial for interacting with team members and stakeholders effectively in a remote setting. The ability to work independently, demonstrate initiative, and maintain a high level of professionalism is key. This role offers a significant opportunity to enhance operational efficiency and support a dynamic remote workforce.
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Senior Administrative Assistant - Executive Support

NR2 1 Norwich, Eastern £28000 Annually WhatJobs

Posted 16 days ago

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full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote, full-time position based in Norwich, Norfolk, UK , offering the flexibility to work from anywhere within the UK. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a fast-paced environment. You will be the linchpin supporting senior management, ensuring the smooth operation of daily administrative tasks and projects.

Key Responsibilities:
  • Manage and organize complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
  • Prepare agendas, take minutes, and distribute notes for meetings.
  • Draft, review, and edit correspondence, reports, and presentations with a high degree of accuracy.
  • Handle confidential information with discretion and professionalism.
  • Coordinate and manage projects, track deliverables, and follow up on action items.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Conduct research and compile data for various reports and presentations.
  • Organize and maintain electronic and physical filing systems.
  • Assist with onboarding new team members and providing general administrative support to the wider team.
  • Proactively identify and resolve administrative issues before they escalate.
  • Utilize various virtual collaboration tools and software effectively.
Required Skills and Qualifications:
  • Proven experience as a Senior Administrative Assistant, Executive Assistant, or in a similar senior support role.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
  • Excellent written and verbal communication skills.
  • High level of discretion and confidentiality.
  • Ability to work independently, with minimal supervision, and prioritize tasks effectively.
  • Strong problem-solving abilities and a proactive attitude.
  • Previous experience supporting multiple executives is a strong advantage.
  • Adaptability and willingness to learn new technologies and processes.
This role is perfect for an experienced administrative professional seeking a remote-first opportunity. Our client offers a competitive salary, excellent benefits, and the chance to be a vital part of their remote team. Join us and contribute to the efficiency and success of our executive leadership from the comfort of your home office.
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Senior Administrative Officer - Executive Support

NR1 1 Norwich, Eastern £35000 Annually WhatJobs

Posted 18 days ago

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full-time
Our client is a reputable organisation seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This hybrid role offers a balanced approach, allowing for remote work alongside crucial in-office collaboration at our Norwich headquarters. You will be responsible for managing complex schedules, coordinating high-level meetings, and ensuring the smooth day-to-day operations for senior management.

Key responsibilities:
  • Managing and coordinating complex diaries and travel arrangements for senior executives.
  • Preparing agendas, minutes, and action points for executive meetings and strategic planning sessions.
  • Acting as a primary point of contact for internal and external stakeholders, handling inquiries efficiently and professionally.
  • Organising and managing corporate events, conferences, and team-building activities.
  • Developing and maintaining efficient filing systems, both physical and digital.
  • Conducting research and preparing reports, presentations, and correspondence on behalf of executives.
  • Assisting with budget management, expense processing, and invoice reconciliation.
  • Implementing and improving administrative processes and procedures to enhance efficiency.
  • Providing support and guidance to junior administrative staff.
  • Ensuring confidentiality and discretion in all aspects of work.

The ideal candidate will have a minimum of 5 years of experience in a senior administrative or executive assistant role, ideally within a fast-paced corporate environment. Exceptional organisational skills, meticulous attention to detail, and the ability to multitask effectively are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is required. Strong communication and interpersonal skills, with the ability to liaise confidently with individuals at all levels, are crucial. A proactive approach to problem-solving and a high degree of initiative are highly valued. Discretion and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity to work within a supportive team and contribute significantly to the operational effectiveness of senior leadership. Our client prides itself on its professional and collaborative working environment.

Location: Norwich, Norfolk, UK
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Senior Administrative Officer, Executive Support

NR3 1AB Norwich, Eastern £30000 Annually WhatJobs

Posted 18 days ago

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Job Description

full-time
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support to senior management. This role is based in our well-appointed offices in Norwich, Norfolk, UK , operating on a hybrid model that blends in-office presence with remote flexibility. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a discreet, professional demeanor. You will be responsible for managing complex schedules, coordinating meetings, preparing documentation, and ensuring the smooth day-to-day operations for the executives you support.

Key Responsibilities:
  • Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate internal and external meetings, ensuring all necessary logistics are in place (room bookings, catering, agendas, attendee invitations).
  • Prepare, proofread, and edit a variety of documents, including reports, presentations, correspondence, and minutes.
  • Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
  • Handle confidential information with the utmost discretion and integrity.
  • Manage travel arrangements, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
  • Assist with expense reporting and budget tracking for supported executives.
  • Serve as a primary point of contact for internal and external stakeholders, facilitating efficient communication.
  • Proactively anticipate needs and provide seamless administrative support to optimize executive productivity.
  • Maintain and organize electronic and physical filing systems.
  • Provide support for special projects and ad-hoc administrative tasks as required.
Qualifications and Experience:
  • Proven experience as a Senior Administrator, Executive Assistant, or similar role, supporting senior-level management.
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Microsoft Teams).
  • Excellent written and verbal communication skills, with strong proofreading abilities.
  • A high level of professionalism, discretion, and interpersonal skills.
  • Ability to work independently and take initiative, as well as collaborate effectively within a team.
  • Experience in managing complex travel arrangements and expense reporting.
  • Familiarity with CRM systems or project management tools is a plus.
  • A proactive and solution-oriented approach to problem-solving.
This is an excellent opportunity for a dedicated administrative professional to provide crucial support to leadership within a respected organization in Norwich , enjoying the benefits of a hybrid working arrangement.
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Remote Senior Administrative Assistant - Executive Support

NR1 3AE Norwich, Eastern £30000 Annually WhatJobs

Posted 18 days ago

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Job Description

full-time
Our client is looking for a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to work from the comfort of your own home while making a significant impact on our operations. You will be responsible for managing complex schedules, coordinating meetings and events, preparing reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional communication skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced, virtual environment.

Key Responsibilities:
  • Manage and maintain executive calendars, ensuring optimal scheduling of appointments, meetings, and travel arrangements.
  • Coordinate and prepare agendas, materials, and minutes for various meetings, including board meetings and team syncs.
  • Handle confidential information with the utmost discretion and professionalism.
  • Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
  • Serve as a liaison between executives, employees, clients, and other external parties.
  • Organize and manage virtual events, webinars, and conferences, including logistical planning and attendee coordination.
  • Conduct research and compile data for various projects and reports as requested.
  • Manage and track expenses, process reimbursements, and assist with budget administration.
  • Develop and implement efficient administrative processes and systems to streamline workflows.
  • Provide general administrative support, including email management, document filing, and database maintenance.
  • Proactively identify and address potential issues or needs before they arise.
  • Utilize various online collaboration tools and platforms to ensure seamless communication and productivity.
Required Skills and Qualifications:
  • Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably supporting senior-level management.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
  • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
  • Ability to work independently, demonstrate initiative, and maintain a high level of accuracy.
  • Discretion and a high level of professionalism when handling sensitive information.
  • A proactive approach to problem-solving and a keen eye for detail.
  • Experience in a remote work environment is highly desirable.
  • A relevant qualification or certification in administration is a plus.
This fully remote role offers the flexibility to work from anywhere within the UK. Our client values employee well-being and provides opportunities for professional development within a supportive and dynamic team. Join us and contribute to our continued success from your chosen location.
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Senior Administrative Coordinator - Project Management Office

NR1 1NE Norwich, Eastern £35000 Annually WhatJobs

Posted 15 days ago

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full-time
Our client, a forward-thinking organization, is seeking a highly organized and proactive Senior Administrative Coordinator to join their Project Management Office (PMO) on a fully remote basis. This key role will provide comprehensive administrative and operational support to the PMO team and project managers, ensuring the smooth execution of projects and initiatives. You will be responsible for managing project documentation, maintaining project schedules, coordinating meetings, and facilitating communication across project stakeholders. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong understanding of project management methodologies and administrative best practices. Proficiency in project management software and standard office suites is essential. This is a fantastic opportunity to contribute to the success of various projects from a remote setting, offering flexibility and the ability to work from anywhere. Our client is committed to fostering a productive and collaborative remote work environment. You will be instrumental in ensuring project timelines are met and information is managed efficiently, supporting critical business objectives. This role is ideal for an experienced administrator who excels in a remote-first team.

Key Responsibilities:
  • Provide comprehensive administrative support to the PMO and project managers.
  • Manage project documentation, including status reports, meeting minutes, and project plans.
  • Maintain and update project schedules and track key milestones.
  • Coordinate and schedule project meetings, ensuring all participants are informed and prepared.
  • Facilitate communication between project teams, stakeholders, and external parties.
  • Assist with budget tracking and invoice processing for projects.
  • Prepare presentations and reports for project reviews and executive summaries.
  • Implement and maintain administrative processes and systems to improve efficiency.
  • Manage information flow and ensure accuracy of project data within PMO tools.
Qualifications:
  • Proven experience as an Administrative Coordinator, Project Administrator, or similar role, preferably within a PMO or project-focused environment.
  • Proficiency with project management software (e.g., Asana, Trello, MS Project) and standard office productivity suites (Microsoft Office, Google Workspace).
  • Exceptional organizational, time management, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and accuracy.
  • Ability to work independently and proactively in a remote setting.
  • Experience with remote collaboration tools and best practices.
  • Relevant administrative or project management certifications are a plus.
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