12 Administrators jobs in Falkirk

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Managing Disclosure Scotland annual renewals for staff.
• Processing claims for reimbursement accurately and efficiently.
• Scanning, uploading, and maintaining HR documentation.
• Providing support with ad hoc administrative tasks as required.

• Previous experience in an administrative or HR support role is desirable.
• Strong attention to detail and accuracy.
• Confident with IT systems and document management.
• Ability to prioritise workload and work independently while supporting a wider team.

• Oversee and manage the day-to-day operations of the office.
• Lead and mentor the administrative support team.
• Develop and implement administrative policies and procedures.
• Manage office supplies, equipment, and inventory.
• Coordinate with external vendors for maintenance, repairs, and services.
• Ensure the office is well-maintained, safe, and conducive to productivity.
• Manage facility-related issues and liaise with building management.
• Process invoices and manage office budgets.
• Support senior management with administrative tasks and projects.
• Contribute to improving administrative efficiency and workplace culture.

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 5 years of experience in office management, administration, or a related supervisory role.
• Proven experience in leading and managing administrative teams.
• Strong understanding of office operations, facility management, and administrative best practices.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to work effectively in a hybrid environment and manage diverse responsibilities.
• Experience with vendor management and budget administration.
• Proactive approach and keen attention to detail.

• Managing complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinating virtual meetings and conferences, ensuring all participants have the necessary information and access.
• Handling incoming and outgoing communications, including emails, phone calls, and physical mail, prioritizing and responding as appropriate.
• Preparing and editing presentations, reports, memos, and other business documents with meticulous attention to detail.
• Conducting research and compiling information for executive review.
• Organizing and maintaining electronic filing systems and databases for easy retrieval of information.
• Assisting with project management tasks, tracking deadlines, and following up on action items.
• Processing expense reports and managing administrative budgets.
• Acting as a gatekeeper and first point of contact for internal and external stakeholders.
• Providing general administrative support and ad-hoc duties as required by the executive team.

• Manage and coordinate complex executive calendars, scheduling meetings and appointments across multiple time zones.
• Arrange domestic and international travel, including flights, accommodation, and visas.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Draft and proofread correspondence, reports, presentations, and other documents.
• Serve as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Organize and manage electronic and physical filing systems.
• Conduct research and prepare background materials for meetings and projects.
• Assist with expense reporting and budget tracking for executive activities.
• Proactively identify and address potential issues and provide solutions to support executive efficiency.
• Maintain a high level of confidentiality and discretion in handling sensitive information.
• Support the coordination of events and team activities as needed.
• Continuously seek opportunities to improve administrative processes and workflows.

• Proven experience in a senior administrative or executive assistant role.
• Exceptional organizational and time management skills.
• Meticulous attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Ability to manage confidential information with discretion.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a remote team.
• Experience in calendar management and travel coordination.

• Manage complex calendars and schedule meetings for senior executives and the board.
• Coordinate domestic and international travel arrangements.
• Prepare agendas, materials, and minutes for board and executive meetings.
• Handle sensitive and confidential information with discretion.
• Manage incoming and outgoing correspondence and communications.
• Prepare reports, presentations, and other documents.
• Conduct research and provide summaries on various topics.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively resolve administrative challenges.

• Proven experience (5+ years) as an Executive Assistant or in a similar senior administrative role, preferably supporting C-suite executives or a board.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of discretion and professionalism.
• Ability to work independently, prioritize tasks, and meet deadlines in a remote setting.
• Experience with minute-taking and preparing board materials is highly desirable.
• A proactive and problem-solving attitude.

• Manage and coordinate daily administrative operations, including email correspondence, calendar management, and appointment scheduling for senior management.
• Prepare, proofread, and edit a variety of documents, reports, presentations, and spreadsheets.
• Organize and maintain electronic and physical filing systems, ensuring information is easily accessible and secure.
• Coordinate internal and external meetings, including preparing agendas, distributing materials, and taking minutes.
• Assist with travel arrangements, including booking flights, accommodation, and transportation.
• Manage and track departmental budgets, process invoices, and reconcile expenses.
• Support the implementation and monitoring of operational procedures and policies.
• Act as a primary point of contact for internal and external inquiries, providing professional and timely responses.
• Liaise with various departments to facilitate information flow and project coordination.
• Conduct research and gather data to support operational decision-making.
• Implement and manage online collaboration tools and platforms to enhance team productivity.
• Identify opportunities for process improvement and contribute to the development of more efficient administrative systems.
• Provide support for onboarding new team members, including documentation and system access.
• Handle confidential information with discretion and professionalism.

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• A minimum of 5 years of proven experience in an administrative or operations support role, preferably in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with a keen eye for detail.
• Ability to work independently, take initiative, and problem-solve effectively.
• Experience in managing multiple projects and meeting deadlines in a fast-paced environment.
• Discretion and a high level of professionalism when handling sensitive information.
• A proactive attitude and a willingness to learn new systems and processes.

• Manage and maintain complex executive calendars and appointments.
• Schedule and coordinate internal and external meetings.
• Arrange travel, accommodation, and itineraries for senior executives.
• Prepare agendas, take minutes, and follow up on action items.
• Draft correspondence, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Manage confidential information with discretion.
• Coordinate office logistics and maintain administrative systems.
• Assist with project management and tracking.
• Ensure efficient and effective operation of the executive office.

• Proven experience in a Senior Administrative or Executive Assistant role.
• Exceptional organisational and time-management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritise effectively.
• Strong problem-solving and attention-to-detail capabilities.
• Experience coordinating complex schedules and travel.
• Professional and proactive attitude.