24 Archivists jobs in the United Kingdom

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals. 

About the Role:

As an Information Management Consultant , you’ll play a key role in helping our clients take control of their data and documents – not just to stay compliant, but to work smarter, faster, and with confidence.

You’ll work directly with a range of energy sector clients to design, deliver, and embed modern IM strategies, digital solutions, and business process improvements. This is a hands-on consulting role where no two days are the same – one day you might be mapping out an IM improvement roadmap with a client, the next you could be delivering workshops, reviewing tools, or developing best practice guidance.

This is a fantastic opportunity to help shape and implement future-fit information management practices that make a measurable impact.

As the Information Management Consultant, you will:

• Lead the design and delivery of Information Management services that align with client goals and industry best practice
• Assess existing systems and processes, identifying quick wins and longer-term improvement opportunities
• Work closely with stakeholders to understand information needs and embed sustainable, digital-first solutions
• Ensure adoption of IM practices that support information security, data retention, and personal data protection
• Apply business analysis and project delivery skills to execute IM initiatives effectively
• Recommend and support the implementation of improved tools and platforms where appropriate
• Help clients protect their data, optimise how it flows, and support informed, timely decision-making

Requirements

What you'll bring:

• A degree in Information Management or a related discipline, or equivalent hands-on experience
• Proven experience in information, records, or document management within the energy sector
• Understanding of business analysis principles and project delivery methodologies
• Confidence to engage effectively with stakeholders at all levels, including clients and internal teams
• Excellent analytical and problem-solving skills, with experience in business case development and process improvement
• A proactive and self-motivated approach, with the ability to work independently as well as part of a collaborative team
• A genuine passion for improving how organisations manage, protect, and utilise their information assets

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.  

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package: 

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth. 
• Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can. 
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…. 

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. 

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.

Sword is a leading provider of business technology solutions within the Energy, Public and Finance sectors, driving real transformational change for our clients. We combine proven technology, specialist teams, and domain expertise to deliver strong foundations across platforms, data, and business applications.

Our people are problem-solvers, collaborators, and innovators — passionate about using technology and data to make our clients’ businesses work smarter, safer, and more efficiently.

About the role:

As an Information Management Administrator, you’ll play a key role in supporting how information and data are organised, governed, and accessed across a dynamic energy operator.

Working within our Information & Data Services team, you’ll help ensure that engineering and business data remains accurate, controlled, and compliant — enabling smarter decisions and smoother project delivery.

You’ll work across platforms such as SharePoint and EDMS, support access and compliance processes, and help embed best practices that strengthen data quality and information governance across the organisation.

As an Information Management Administrator, you will:

• Manage Information Management (IM) support tickets, ensuring requests and queries are processed efficiently.
• Administer SharePoint and EDMS access, maintaining appropriate permissions and controls.
• Conduct application compliance checks and manage access control matrices.
• Support reporting and tracking for IM and data-related activities.
• Resolve end-user queries and escalations, ensuring high-quality service delivery.
• Maintain and update the Company Management System, supporting document quality control and approvals.
• Manage records archiving and retention, ensuring compliance with lifecycle and metadata requirements.
• Assist with security reviews and data quality checks, ensuring adherence to company standards.

Requirements

• Experience or strong interest in Information or Data Management, ideally within the energy or engineering sector.
• Familiarity with EDMS platforms (e.g. SharePoint, Documentum, or similar) and an understanding of permissions, metadata, and document lifecycle management.
• Awareness of information governance principles, including access control, versioning, and retention policies.
• A methodical, detail-oriented approach with strong organisational and problem-solving abilities.
• Excellent communication and interpersonal skills, with a focus on collaboration and support.
• Self-motivation and the ability to work independently while managing multiple priorities.
• A relevant degree or qualification (e.g. Information Management, Business Administration, Data Analysis) or equivalent hands-on experience.

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.  

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package: 

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth. 
• Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can. 
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…. 

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. 

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments. 

#LI-PD1

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

As the Information Management Lead , you’ll play a key role in how critical information is managed across a dynamic and fast-paced energy operator. You’ll ensure information is accurate, accessible, and trusted, while driving improvements that strengthen project delivery, compliance, and operational safety.

This role is not just about maintaining existing systems – it’s about setting standards, embedding governance, and influencing change across teams and suppliers. You’ll act as the subject matter expert for Information Management, working closely with third parties and internal stakeholders, and coaching others to build a future-fit IM function.

As the Information Management Lead, you will:

• Shape how information flows across the organisation, ensuring engineering data is accurate, secure, and accessible to the right people at the right time.
• Lead smooth handovers from major capital projects into operations, enabling safe, efficient, and compliant transitions.
• Safeguard integrity and governance of engineering information, setting standards that reduce rework, mitigate risk, and support compliance.
• Champion best practices in lifecycle management, embedding ways of working that make information trusted and valuable across the asset.
• Coach and mentor colleagues, building a resilient and future-ready IM capability within the business.
• Drive innovation in digital information systems, working with IT and business stakeholders to enhance usability, adoption, and effectiveness.
• Act as the subject matter expert, influencing decision-makers, contractors, and third parties on how information is managed and shared.
• Engage the business through clear communications, training, and awareness activities that strengthen the culture around information management.

Requirements

What you'll bring:

• Proven experience leading Information Management in an energy or asset-intensive environment, with a strong grasp of industry IM standards.
• Strong knowledge of EDMS platforms (e.g. OpenText Documentum, SharePoint, or similar) and a track record of driving adoption and improvement.
• Confidence influencing and engaging at every level – from contractors and project teams through to senior leadership.
• A track record of delivering measurable improvements in IM processes, with impact on project delivery, safety, or compliance.
• Leadership experience, with the ability to coach, mentor, and inspire others to adopt best practices.
• Excellent organisational skills and strategic thinking, with a focus on making information accessible, reliable, and valuable.
• Project/change management experience (formal certification such as PRINCE2 or APM is advantageous but not essential).

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.  

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package: 

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth. 
• Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can. 
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…. 

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. 

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments. 

#LI-PD1

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

As the Information Management Lead , you’ll play a key role in how critical information is managed across a dynamic and fast-paced energy operator. You’ll ensure information is accurate, accessible, and trusted, while driving improvements that strengthen project delivery, compliance, and operational safety.

This role is not just about maintaining existing systems – it’s about setting standards, embedding governance, and influencing change across teams and suppliers. You’ll act as the subject matter expert for Information Management, working closely with third parties and internal stakeholders, and coaching others to build a future-fit IM function.

As the Information Management Lead, you will:

• Shape how information flows across the organisation, ensuring engineering data is accurate, secure, and accessible to the right people at the right time.
• Lead smooth handovers from major capital projects into operations, enabling safe, efficient, and compliant transitions.
• Safeguard integrity and governance of engineering information, setting standards that reduce rework, mitigate risk, and support compliance.
• Champion best practices in lifecycle management, embedding ways of working that make information trusted and valuable across the asset.
• Coach and mentor colleagues, building a resilient and future-ready IM capability within the business.
• Drive innovation in digital information systems, working with IT and business stakeholders to enhance usability, adoption, and effectiveness.
• Act as the subject matter expert, influencing decision-makers, contractors, and third parties on how information is managed and shared.
• Engage the business through clear communications, training, and awareness activities that strengthen the culture around information management.

Requirements

What you'll bring:

• Proven experience leading Information Management in an energy or asset-intensive environment, with a strong grasp of industry IM standards.
• Strong knowledge of EDMS platforms (e.g. OpenText Documentum, SharePoint, or similar) and a track record of driving adoption and improvement.
• Confidence influencing and engaging at every level – from contractors and project teams through to senior leadership.
• A track record of delivering measurable improvements in IM processes, with impact on project delivery, safety, or compliance.
• Leadership experience, with the ability to coach, mentor, and inspire others to adopt best practices.
• Excellent organisational skills and strategic thinking, with a focus on making information accessible, reliable, and valuable.
• Project/change management experience (formal certification such as PRINCE2 or APM is advantageous but not essential).

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.  

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package: 

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth. 
• Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can. 
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…. 

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. 

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments. 

#LI-PD1

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals. 

About the Role:

As an Information Management Consultant , you’ll play a key role in helping our clients take control of their data and documents – not just to stay compliant, but to work smarter, faster, and with confidence.

You’ll work directly with a range of energy sector clients to design, deliver, and embed modern IM strategies, digital solutions, and business process improvements. This is a hands-on consulting role where no two days are the same – one day you might be mapping out an IM improvement roadmap with a client, the next you could be delivering workshops, reviewing tools, or developing best practice guidance.

This is a fantastic opportunity to help shape and implement future-fit information management practices that make a measurable impact.

As the Information Management Consultant, you will:

• Lead the design and delivery of Information Management services that align with client goals and industry best practice
• Assess existing systems and processes, identifying quick wins and longer-term improvement opportunities
• Work closely with stakeholders to understand information needs and embed sustainable, digital-first solutions
• Ensure adoption of IM practices that support information security, data retention, and personal data protection
• Apply business analysis and project delivery skills to execute IM initiatives effectively
• Recommend and support the implementation of improved tools and platforms where appropriate
• Help clients protect their data, optimise how it flows, and support informed, timely decision-making

Requirements

What you'll bring:

• A degree in Information Management or a related discipline, or equivalent hands-on experience
• Proven experience in information, records, or document management within the energy sector
• Understanding of business analysis principles and project delivery methodologies
• Confidence to engage effectively with stakeholders at all levels, including clients and internal teams
• Excellent analytical and problem-solving skills, with experience in business case development and process improvement
• A proactive and self-motivated approach, with the ability to work independently as well as part of a collaborative team
• A genuine passion for improving how organisations manage, protect, and utilise their information assets

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.  

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package: 

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth. 
• Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can. 
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…. 

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. 

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.

Job Specification

Operational Information Management

Navy Command Operational Information Management (OPIM) is to be provided as a specialist technical support service. This service is to ensure that the necessary data required to operate Navy Front Line Command (FLC), ships, submarines and front-line units is available to all Users.

Outputs

Development and delivery of deployed SharePoint services and the improvement of processes to support on-going Data Migration initiatives.

Provide Information Management support for transition (both ways) between fixed and afloat IM domains, including Team site builds for all current and future systems.

Modification of the Defence File Plan (DFP) to improve Information Management within all Navy FLC environments. Support ND IM policy and projects regarding standard operating procedures (SOPs), ways of working, processes, and best practice.

Support and provide continuous deployed SME IM input into BRd7747 (Maritime Operational Information Handbook) to ensure ongoing relevance and compliance.

Provide support to interoperability Information management and sharing between legacy, current and future capabilities. Work with LC2, OpNET L3/4 teams and other legacy systems to ensure interoperability solutions have IM support and can be implemented across Navy FLC interests.

Develop and administer the Navy FLC OpNET HUB, create and collapse site collections as required for operations: Single Service Site collection site administrators on the OpNET Hub, provision of new Front Line Command sites for L2/L1 areas, create limited areas and managed access control, provide support to L2/L1 for SharePoint fault resolution, site closure when FLC/unit site no longer required.

Tasking

Build Navy FLC team sites in both the maritime environment and the MMPC to comply with MOD policy, existing SOPs, and maritime site standards.

Troubleshoot IM/IX infrastructure

Provide SharePoint IX support for the afloat IM lifecycle

Act as a focal point for IM and SharePoint related issues for the afloat domain (Remedy process).

Support the migration process for platforms moving between fixed and afloat domain in accordance with the migration strategy.

Remove data from decommissioning vessels and archive to NHB

Maintain an awareness of current CIS technology to develop and advise on new ways of working iaw MOD Information Management Policy.

Maintain OPIM Instructions and SOPs for all business processes with Lessons Identified (LIs).

Support Navy Command with trials, testing and development for ND IS/IM related projects.

Provide IM SME input and feedback on direction to NETOPS DIR

Test content of revised Book of Reference BRd7747 before reissue.

Attend monthly interop working groups.

Respond to Remedy tickets and investigate IM interop issues.

Test changes to software/system versions for impact on IM interop.

Provision of new FLC sites for L2/L1 areas (Hub).

Create limited areas and manged access control (Hub).

Provide support to L2/L1 for SharePoint fault resolution (Hub).

Site closure when FLC site no longer required (Hub).

Person Specification

To be considered for this role you will have the following:

Essential

• Ability to travel and work onboard surface and sub-surface vessels
• Ability to travel for projects as and when required (occasionally includes foreign travel)
• Knowledge of JSP440/441
• Working knowledge of SharePoint
• Knowledge and experience with information management
• MOD security clearance or be willing to undergo Security Clearance to DV level

Desirable Skills

• Some knowledge of industry standards - BRd7747
• Involvement in an iHub
• Communications information systems (Royal Navy)
• Providing support with SharePoint
• Background knowledge of either naval or maritime would be advantageous
• Excellent communication skills
• Able to follow the laid-down process
• Computer literate and good knowledge of Microsoft applications.

Role specifics

• Start date - ASAP
• End date - 31st December 2026
• Rate - dependent on experience and interview
• Working hours - 8am - 4pm
• Base Location - MCSU, Portsmouth (mostly remote)

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

About Freyr Freyr is a fast-growing, innovative company specializing in providing end-to-end regulatory solutions and services for the Life Sciences industry. With a commitment to excellence and innovation, we assist pharmaceutical, medical device, and biotech companies in navigating the complexities of regulatory compliance. Why Freyr? At Freyr, we believe in fostering a collaborative and dynamic work environment that empowers our team to make a real impact. As we expand our footprint , we are on the lookout for passionate and skilled Regulatory professionals to join us in shaping the future of regulatory services. Join Our Team: If you're ready to embark on a journey of growth and innovation, connect with us to explore the exciting opportunities awaiting you at Freyr. Together, we can shape the future of regulatory solutions. To Apply: Please apply to this job post or you can visit our Careers page for more openings Visit our Careers page at ( to explore current job openings and submit your application. Don't miss this chance to be a part of Freyr's expansion and make your mark in the world of regulatory services. Let's redefine regulatory excellence together! Position Title: Manager - Regulatory Information Management (RIM) Location: Remote ( Base location should be UK / Poland ) Not for candidates in India Job Summary We are seeking a Senior Regulatory Management Professional with 7–9 years of hands-on experience in managing regulatory data and documents for global submissions . The ideal candidate will have 6 years of expertise in regulatory data and document management within the Pharmaceutical Regulatory Information Management (RIM) domain. This role requires close collaboration with cross-functional stakeholders to ensure accurate document management, maintain links with registration data in the RIM database, identify process gaps, support lifecycle management, and enhance data-driven decision-making. Key Responsibilities: Manage submission dossiers, including document classification and application of appropriate metadata. Oversee regulatory product lifecycle management using Veeva Vault . Translate Health Authority (HA) requirements into database specifications. Collaborate with internal teams and external partners during data/document migration activities. Required Skills & Experience: 6-8 years experience in Pharma Regulatory Operations with Documents/submission management in Veeva Vault RIM system. Hands-on experience with Veeva Vault , specifically in Dossier Management , including document upload, metadata assignment, and lifecycle tracking Strong understanding of document classification and metadata management to support accurate retrieval and compliance Proficiency in regulatory data and document systems within RIM frameworks Solid project management skills with a proven ability to work in cross-functional, collaborative team environments Self-motivated, detail-oriented, and able to independently investigate and resolve complex data or process issues Preferred Qualifications: Doct./Master in Pharma/Biological Sc. Veeva Vault Certification good to have. Experience working in JIRA/SharePoint/SNOW. Industry Experience: Experience with Veeva Vault application. Experience in Regulatory Ops. & Product Lifecycle management.

About Freyr

Freyr is a fast-growing, innovative company specializing in providing end-to-end regulatory solutions and services for the Life Sciences industry. With a commitment to excellence and innovation, we assist pharmaceutical, medical device, and biotech companies in navigating the complexities of regulatory compliance.

Why Freyr?

At Freyr, we believe in fostering a collaborative and dynamic work environment that empowers our team to make a real impact. As we expand our footprint , we are on the lookout for passionate and skilled Regulatory professionals to join us in shaping the future of regulatory services.

Join Our Team:

If you're ready to embark on a journey of growth and innovation, connect with us to explore the exciting opportunities awaiting you at Freyr. Together, we can shape the future of regulatory solutions.

To Apply:

Please apply to this job post or you can visit our Careers page for more openings

Visit our Careers page at ( to explore current job openings and submit your application.

Don't miss this chance to be a part of Freyr's expansion and make your mark in the world of regulatory services. Let's redefine regulatory excellence together!

Position Title: Manager - Regulatory Information Management (RIM)

Location: Remote ( Base location should be UK / Poland ) Not for candidates in India

Job Summary

We are seeking a Senior Regulatory Management Professional with 7–9 years of hands-on experience in managing regulatory data and documents for global submissions . The ideal candidate will have 6+ years of expertise in regulatory data and document management within the Pharmaceutical Regulatory Information Management (RIM) domain.

This role requires close collaboration with cross-functional stakeholders to ensure accurate document management, maintain links with registration data in the RIM database, identify process gaps, support lifecycle management, and enhance data-driven decision-making.

Key Responsibilities:

• Manage submission dossiers, including document classification and application of appropriate metadata.
• Oversee regulatory product lifecycle management using Veeva Vault .
• Translate Health Authority (HA) requirements into database specifications.
• Collaborate with internal teams and external partners during data/document migration activities.

Required Skills & Experience:

• 6-8 years experience in Pharma Regulatory Operations with Documents/submission management in Veeva Vault RIM system.
• Hands-on experience with Veeva Vault , specifically in Dossier Management , including document upload, metadata assignment, and lifecycle tracking
• Strong understanding of document classification and metadata management to support accurate retrieval and compliance
• Proficiency in regulatory data and document systems within RIM frameworks
• Solid project management skills with a proven ability to work in cross-functional, collaborative team environments
• Self-motivated, detail-oriented, and able to independently investigate and resolve complex data or process issues

Preferred Qualifications:

• Doct./Master in Pharma/Biological Sc.
• Veeva Vault Certification good to have.
• Experience working in JIRA/SharePoint/SNOW.

Industry Experience:

• Experience with Veeva Vault application.
• Experience in Regulatory Ops. & Product Lifecycle management.

Title:
Principal Information Management Specialist - Data Management
Job Posting Description
KBR is a global provider of differentiated, professional services and technologies delivered across a wide government, defense and industrial base. Drawing from its rich 100-year history and culture of innovation and mission focus, KBR creates sustainable value by combining engineering, technical and scientific expertise with its full life cycle capabilities to help our clients meet their most pressing challenges today and into the future.
We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 80 countries and operations in over 29 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.
With a plethora of opportunities on the horizon, the Integrated Solutions Information Management team is looking to connect with the best and the brightest. Our team provides engineering, procurement, construction, and program management services for hydrocarbons and energy transition industries - both onshore and offshore. We offer holistic and value-added solutions across the entire asset life cycle.
A Career at KBR could see you:
+ working in a diverse and challenging environment as part of a team that strives to deliver high-quality and innovative engineering solutions to our customers.
+ develop your skills and gain experience in an inclusive environment which will open a range of career opportunities
+ join a Team of Teams of passionate professionals, working together in a collaborative and supportive environment that encourages creative problem-solving and teamwork to make a positive impact to the world.
+ Work for a company that understands the importance of work-life balance and empowers employees to have the time and the tools they need to deliver their goal.
What do KBR offer?
We offer challenging opportunities, competitive salaries, and a comprehensive benefits package that includes Private Medical Insurance, Employer Pension Contributions, Life Assurance, Personal Accident cover, Income Protection and much more. We also offer flexible working arrangements and the opportunity to make a real difference in the world.
Future Opportunities:
KBR Information Management team supports the engineering function and information systems used, to ensure that engineering data is correct, complete, consistent.
Data Managers administrate data repositories for the storage and maintenance of engineering and supplier data. It involves receiving and performing data transfers, validation, change management, reporting and analysis to ensure effective handover of a complete, accurate dataset.
What you will be doing:
As a Data Manager you will be responsible for development and implementation of Class Library and the setup, management, and operation of Engineering Data Warehouse and the operation of interfaces with engineering applications.
You define data management plans for engineering and supplier data delivery across project phases and interfaces. Development and maintenance of project tag numbering schema, class libraries, deliverable production, reporting and data progress measurement.
Other roles and responsibilities include:
+ Plan, direct, co-ordinate and be the focal point for all data management activities.
+ Liaise with engineering and supply chain to ensure the completion and compliance of data submission.
+ A strong understanding, experience and expertise in the management of Engineering Data Warehouse and Class Library (AVEVA Engineering or Hexagon Smartplant Foundation toolset).
+ Engineering Data Warehouse
+ Configure Grids for data entry.
+ Tag management.
+ Support development of Engineering key list data.
+ User support.
+ Class Library Management (e.g. AVEVA ISM)
+ Define and maintain corporate/project Class Library.
+ Define tag naming format.
+ Configuring controlled value lists, UOMS etc.
+ Manage data to other applications such as AVEVA Net/Engage.
+ Demonstrate strong understanding of IM and Data Management concepts i.e. Data Class Libraries, Interfaces with Engineering Applications etc
+ Manage multi-location, IM data management teams.
+ Liaise with Client and/or Construction and/or Completions team personnel to ensure commissioning/operational hand-over requirements are understood & being met.
+ Define and develop data reports on completeness and statistics.
+ Provide regular reports on completeness of data set.
+ Coordinate with engineering disciplines to resolve any data inconsistencies, errors, or mapping issues.
What you will need:
+ University degree qualification or equivalent oil and gas industry experience.
+ Experience in an Engineering, Designer or information management role.
+ An understanding of relational database applications to analyse, manipulate and transfer data.
+ Experience of using AVEVA Engineering/information standards manager (ISM), Life Cycle Server, SMARTPLANT Foundation.
+ Knowledge of AVEVA Net, AVEVA Engage and AIM an advantage.
+ SSRS, OBIEE, Power BI reporting or similar required. PML, procedural SQL etc an advantage.
+ Working knowledge of CFIHOS or other equivalent class libraries.
Life at KBR.
We attract the best minds as our expertise thrives on creativity, resourcefulness and collaboration. That is how we supply our clients with innovative solutions. We are a diverse team of experienced projects managers, technical specialists, commercial professionals and engineers. Competitive benefits and professional development, we empower people to use all their potential, creating meaningful change for themselves and clients.
When you become part of the KBR team, your opportunities are endless. Through collaboration with our customers, we're defining tomorrow's challenges, then providing the solutions and services to overcome those challenges, always maintaining our commitment to total safety and reliability.
At KBR, we partner with government and industry clients to provide purposeful and comprehensive solutions with an emphasis on efficiency and safety. With a full portfolio of services, proprietary technologies and expertise, our employees are ready to handle projects and missions throughout their entire lifecycle, from planning and design to sustainability and maintenance. Whether at the bottom of the ocean or in outer space, our clients trust us to deliver the impossible on a daily basis.
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