45 Contract Administration jobs in London

• Lead with all aspects of financial reports, journals, statement and external audit requests.
• Lead on the collation and reporting on income and expenditure, including spend on barristers and experts, including external solicitors.
• Train and oversee new members of staff as part of their onboarding.
• Assist in Revenue and Capital salary forecast outturns for Legal Services.
• Deal with payment of all invoices and associated financial records of transactions and resolve variances.
• Lead on and resolve, queries from third parties, Chambers, Solicitors, Experts and all other Legal Suppliers.
• Deal with financial control and reconciliation of accounts from Oracle.
• Assist with half year, year end accruals and month end, quarter end financial reports.
• Provide expertise in respect of Oracle systems, IKEN and court bundling system to all fee earners.

• Part-Qualified Accountant or AAT Qualified with relevant experience
• Significant experience of working in local government legal and finance sector or similar relevant experience.
• Experience of providing financial reports for the service
• Detailed experience of independently using financial functions such as GL, salary statement reconciliation or similar systems
• Great communication skills with the ability to work well on own initiative as well as part of a team

Do you want to work for a leading services business that offers the opportunity to progress your career? A brilliant opportunity has arisen for an experienced Administration Assistant with a strong customer service background to work alongside the service team and assist with the day to day administration duties of this busy department.

Responsibilities;

• Answer calls from customer and log any work which needs to be scheduled as a result of a call out.
li>Support Field Service Manager (FSM) in updating Field Service Engineers (FSE) schedules due to last minute changes requirements (callouts, sick leave, etc). Book appointment with clients site according to schedule build by FSM.
• Supports the Field Services Manager to co-ordinate return/remedial work by contacting customer to make appointment.
• Convert all approved quotes (New Works, Small Works, Service) to Work Orders (WO)
• Check all Small Works have final acceptance signed and invoice.
li>Check New Works progress milestones are met before and invoice. li>Actions closed completed work orders and raises invoice to send to customer or Finance Administrator as applicable.
• Supporting managers in supplying product requests from customers by checking availability with stores team and raising a purchase order.
• Contacting clients 30 days prior to a payment due, to confirm that the client does not have any claim.
• Working with the Branch Manager and Finance Team to chase overdue payments.
• Able to perform some additional tasks to cover Field Service Managers when they are not in the business.
• Providing excellent customer service when responding to customers.
• Building strong, professional relationships with customers, suppliers, and internal personnel form other departments.
• Leading by example adhering to Company Values; Respect & Diversity, Professionalism, Customer focus, Innovation, Simplicity.

Requirements;

• Two Years Administration experience in a similar role in the UK
• Strong IT Skills
• Excellent communication skills with approachable and positive attitude
• Attention to detail

A great salary and benefits package are on offer as well as flexible/Hybrid  working for the right candidate .Interviews ASAP.

We're seeking a competent Administrative Assistant to support a busy school office and senior leadership team in Hayes, for a one year maternity cover starting in September. In this fast-paced and varied role, you’ll be at the heart of school life - managing communications, supporting attendance process, maintaining key databases, producing reports, and ensuring the school systems run efficiently.

Educated to GCSE level, a confident communicator, you’ll thrive in a diverse, multicultural environment where your ideas and energy will be welcomed. We’re seeking someone organised, emotionally resilient, and full of initiative with schools' administration experience and a good understanding of admissions from primary school into Year 7.

A good working knowledge of Bromcom is highly desirable.

Is this you? Then come and join a school that invests in its staff and their potential.

This is a term time only role, 39 weeks of the year, 8am - 3pm.

Dedicate Recruitment operates as a recruitment agency on behalf of permanent staff and as a recruitment business for temporary workers. In applying for this post, you agree to our T&C’s, Disclaimer and Privacy Policy found on our website.

About the Role

We are seeking a versatile and organised Administration Assistant to join a private doctor GP. This is anpart timejob share opportunity, where you will also be required to cover for holiday and sickness. As the admin assistant you will assist in the running of the practice.

Location:Fully Remote - although this is remote the candidate should be based in Essex/Suffolk due to travelling to site for team meetings as required.

Hours:Thursday and Friday 8.30am to 5.30pm and every 3rd Saturday 8.30am to 1pm.

Cover for job sharer will be required to cover for holiday and sickness when needed

Salary:Up to 15ph

Holiday:20 days pro rota

Key Responsibilities

• Telephone Management: Greet all callers professionally, manage calls appropriately, and handle patient queries/requests while liaising with doctors as needed
• Appointment Coordination: Process appointment requests via phone, email, and web using system, manage patient flow for appointments, referrals, and prescriptions
• Patient Services: Handle patient enquiries courteously, take home visit requests, register new patients, and process payments for private services
• Administrative Support: Provide administrative assistance to clinical staff, file patient records, send correspondence, and maintain accurate patient details
• Communication & Handover: Manage telephone messages and emails with appropriate prioritisation, and ensure detailed handovers within job share arrangements
• Policy Compliance: Maintain thorough knowledge of practice policies and procedures, work according to protocols, and support additional duties for smooth practice operations

Essential Skills & Experience

• Strong organisational and time management abilities
• Experience within the medical sector
• Excellent communication skills, both written and verbal
• Proficient IT skills, particularly Microsoft Office Suite (Outlook, Word, Excel, Planner)
• Experience in general office administration
• Flexible and adaptable approach to work

How to Apply

This role offers an excellent opportunity for someone looking to broaden their experience in a supportive, small company environment where your contribution will be valued and recognised.

WE Talent acts as an employment agency for permanent recruitment. By applying for this job, you accept the Privacy Policy and Disclaimers which can be supplied on request.

Our client based in Weybridge is seeking a temporary administrator to join their busy team for at least 6 weeks. This role could extend beyond the 6 weeks, so ideally we are looking for someone available for a long-term assignment.

Duties:

Preparation of documents and contracts
Updating the internal CRM system
Ensuring all information is accurate and up to date
Chasing outstanding information or documents when required

Requirements:

Relevant degree in Business/Economics/Finance would be advantageous
Strong Microsoft office skills
Excellent attention to detail

Please apply if you are available immediately and keen to be considered!

Centurion Selection are a fast growing staffing agency with an in-house team of recruiting experts who actively field and place candidates in executive positions for the residential development construction industry.

With offices located in Houston, Miami and London, consistent growth has created the need to expand our operations in London.

We are currently looking for an Office Administrator to join our busy team. This role is based full - time in our office, near London Bridge.

Responsibilities and Duties:

• Format candidate's CVs accurately and in a timely manner
• Production of CV packs for Consultants
• Manage and undertake interview arrangements for Clients and Candidates as required with a high level of pace and accuracy
• Answer incoming telephone calls, determine the purpose of calls and forward on to the appropriate person
• Booking and arranging travel, transport and accommodation
• Managing diaries and organising meetings and appointments
• Collation and distribution of management material
• Help to maintaina tidy and presentable office environment
• Point of contact for building management
• Additional ad-hoc duties as required
• Undertake database cleansing activities including mergers, deletions, coding, cleansing and attachment uploads to enable the effective use of our internal database
• Minute taking of meetings

About You:

• 1+ year of administration experience
• Excellent computer skills, including high proficiency in Microsoft Excel, Word and PowerPoint
• Detail orientated
• Able to work with discretion
• Able to prioritise workload, work at pace and deliver to set timescales

This is an opportunity to join a rapidly growing business with the ability to make a real impact in the growth and development of a successful organisation.

If interested please apply today!

Industrious Recruitment are currently seeking a Administration Executive for our client based in Watford.

This is a busy role working within a small team.

Working hours 7:30-4:30pm (with 30mins lunch) Monday- Friday.

This role is crucial to the smooth operation of the business, ensuring seamless communication and efficient transactions among suppliers, customers, and colleagues.

• Respond to daily inquiries from customers and suppliers, ensuring timely and accurate responses
• Processing orders with precision and attention to detail
• Liaising with operations, sales and design on a day-to-day basis regarding the sales orders
• Any queries surrounding customer orders are identified prior to order processing and resolved.
• Ensuring customer credit limits are adhered to and set up new customers with credit accounts.
• Maintain and improve CRM records both on Netsuite and Pipedrive.

• Arrange sample swatches, shipments, and logistics for a seamless customer experience
• Proactively identify areas for improvement in processes, surrounding administration
• Collaborate with teams to implement solutions that increase efficiency and enhance customer satisfaction

• Assist with all general day-to-day administration in and around the office.
• Issue customer invoices promptly and assist with credit control.

Role title: Administration Assistant

Salary: Up to £23k per annum rising after 6 months

Place of work: NW3 7ES - Hampstead/ Hybrid

Hours: 37.5 hours per week

Days of work: Monday - Friday 9 - 5pm

About us:

Group Nexus is an established, leading operator in the parking management sector. We are innovative, industry leading and a forward-thinking company that has an exceptional culture with strong values and a hunger for growth. We are a company with a real family feel and we want people who thrive on responsibility and have a strong desire to grow and excel. The aim is simple: we seek like-minded, talented and ambitious individuals who want to be part of our exciting journey.

About the role:

Due to ongoing growth and investment in people within the business, we are now looking to recruit additional members to our Customer Services and Administration team. The role of the Administration Assistant is to assist the Enforcement Team in the effective management of all processes ensuring full compliance with industry standards at all stages.

Responsibilites to include:

• Opening, sorting and scanning post on a daily basis
li>Entering data onto the case management system
• Processing machine refunds on bespoke back-office system
• Using available technology in support of your daily activities
• Communicating with the Customer Services Manager immediately a problem arises
• Communicating effectively with both external and internal customers
• Ensuring that company, client and customer confidentiality is maintained at all times
• Ensuring BPA and DVLA compliance requirements are applied to all processes

Benefits for all GroupNexus Administration Assistant's includes:

• 25 days holiday allowance + bank holidays
• Well-being support
• Cycle to work scheme
• EV salary sacrifice
• Day off for charity work
• Hybrid working
• Company and team social events

If this role sounds of interest, then we would LOVE to hear from you! Please reach out to Rachael Newsham for more information or for an informal chat about how GroupNexus might be the next career move for you.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of GroupNexus’ recruitment team who will work with you to provide any reasonable adjustments as required.

We are an equal opportunities employer and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

Our client is a waste management solutions company, seeking an experienced Administrator to assist with all aspects of site operationsadministration. This is a great opportunity to join a successful company and build a career. This is a temporary to permanent opportunity.

Must have the following skills:

Excellent Administration Skills

Excellent IT Skills (Excel, Word, CRM databses)

Excellent Customer Service

Work well as part of a Team

Time Management & working to deadlines

Good organisation skills

Attention to details

Numerate

Waste Management Experience advantageous

Apply now, for immediate interview