6 Roles jobs in Swaffham

Administrative Assistant

Swaffham, Eastern Acorn Works Limited

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Job Description

Company Overview

Acorn Works Limited is a leading specialist in commercial interior and office refurbishments. Our mission is to transform workspaces into functional and inspiring environments across Norfolk, Suffolk, Cambridgeshire, and beyond.

Summary

We are seeking a dedicated Administrative Assistant to join our team in our Swaffham office.

In this pivotal role, you will support our operations by managing administrative tasks that contribute to our mission of delivering exceptional refurbishment services.

Although this role is expected to be full-time over 4.5 days, usually 8.00am to 4.30pm Monday to Thursday and 8.00am to 12.00pm Fridays, we would be happy to discuss 9.00am to 2.30pm over 4 or 5 days with flexibility for the right person.

Responsibilities

  • Provide administrative support to the contracts team to ensure smooth office operations.
  • Organise and maintain project files, documents, and records efficiently.
  • Assist in preparing estimates and quotations under the direction of the contract team.
  • Handle data entry tasks accurately and promptly.
  • Maintain office supplies inventory and order as needed.
  • Assist with marketing using various social media platforms.
  • Qualifications
  • Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
  • Strong organisational skills with great attention to detail.
  • Excellent communication skills, both written and verbal.
  • Familiarity with construction industry is a plus, but not essential.
  • Ability to manage multiple tasks efficiently under tight deadlines.

Call-To-Action

  • If you are ready to make a significant impact within our dynamic team at Acorn Works Limited, we invite you to apply today Your expertise could be the key to transforming our office environment.

Job Types: Full-time, Part-time

Pay: £22,860.00-£28,000.00 per year

Expected hours: 20 – 36 per week

Benefits:

  • Company pension
  • Flexitime
  • On-site parking

Language:

  • English (preferred)

Work Location: In person

This advertiser has chosen not to accept applicants from your region.

Office Assistant - Administration (Work from Home)

BN111AL Norfolk, Eastern Top Level Promotions

Posted 4 days ago

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Job Description

Permanent

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department
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Office Automation Assistant (747532)

Mildenhall, Eastern US Visiting Forces Local National Direct Hire

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Job Description

Job Title: Office Automation Assistant

PP-SRS-GRD: S

Location: RAF Mildenhall

Vacancy Number:

Open Date: 25 September 2025

Close Date: 02 October 2025

Work Hours Per Week: 37.50

Salary (Per Hour): £ £7.68

Several vacancies may be available - multiple selections may be made

We are currently seeking a highly skilled and motivated individual to join a premier team of Unit Program Coordinators at the 100th Air Refueling Wing (ARW), Royal Air Force (RAF) Mildenhall, United Kingdom.

What will be your primary role?

The purpose of this position is to use varied functions of multiple office automation software to produce a wide range of documents and to perform miscellaneous clerical support. This position will include being responsible for preparing a wide variety of recurring correspondence, internal reports, and other documents from information obtained from the staff, files, and other sources and reviews and finalizes documents prepared by others. You will also be responsible for receiving and directing telephone calls and visitors. You will be responsible for establishing, updating, and maintaining office records of various types that may be needed or will assist in the efficient operation of the office.

For specific qualification requirements for this position, you can visit:

One year's general experience or two years further education above high school level.

We offer fantastic company benefits include:

· Competitive salary: the starting salary for this position is £ .23 per hour

· Holiday: 25 days Annual Leave + UK Bank Holidays

· Paid Sick Leave

· Pension Scheme

· Free On-Site Parking

· Employee extras such as: Life Assurance scheme, Employee Assistance Program, Specialized Training, Development Opportunities, Fitness Facilities, Receive time off, cash, and honorary awards for significant contributions

Overview of our Mission

U.S. Air Forces in Europe - United Kingdom (USAFE-UK), a forward detachment of USAFE, is headquartered at RAF Mildenhall, England a premier employer of over 1,200 local national employees with a right to work in the United Kingdom. Our jobs ranging from Administrative; Logistics; Trade and Labor (Heating, Ventilation, & Air Conditioning (HVAC), electrician, plumbers, and general Maintenance); Civil Engineers, Lawyers, Doctors and Administrative and Management positions. The organization further serves as the focal point for overseas negotiations with His Majesty's government on a wide range of issues. Our team is dedicated to excellence, innovation, and the highest standards of operational readiness.

Also known as the "Bloody Hundredth" conducts air refueling and combat support operations throughout the European and African area of responsibility. Directs reception and mobilizes for contingency operations. Base of support for four U.S. Air Force major command flying programs. Supports more than 8,300 military and civilian personnel, dependents, and retirees, to include U.S. Air Forces in Europe-United Kingdom, the 501st Combat Support Wing, 352nd Special Operations Wing, U.S. Army and five other partner units. Located at Royal Air Force Mildenhall in the United Kingdom, the 100 ARW is the only U.S. tanker wing assigned to Europe and Africa refueling U.S. and partner nation aircraft over a span of more than 20 million square miles employing the KC-135 Stratotanker aircraft. The wing also provides critical bridge, aerial medivac and cargo transport capabilities enabling U.S. forces to deploy around the globe in a moment's notice. The United States and the United Kingdom share a special bond nurtured over decades of commitment to our shared values of peace, security and prosperity. The depth of the US and the UK partnership will only grow as together we face the increasingly complex, high-end threats of today and tomorrow.

What are the Key Skills required for this role?

  1. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs.

  2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.

  3. Knowledge of rules, procedures, or operations applied to clerical assignment to perform the routine, procedural work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, screening telephone calls and visitors, processing mail, planning, organizing, and carrying out assignments and composing routine, nontechnical information for recurring reports and inquiries.

  4. Knowledge of filing systems and procedures and the subject matter content of the materials being processed.

  5. Skill in typing;

  6. Ability to communicate effectively, both orally and in writing, using tact and courtesy.

What are the conditions of employment for this role?

  1. You will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules and regulations.

  2. You may be required to travel by military and/or civilian aircraft, and you may also be required to travel to the US or other country, in the performance of official duties or attend necessary training, this position may also be coded as mission essential.

  3. You will be required to complete a 6-month probationary period.

  4. Overtime may be required, and you may be assigned other duties not included in this position description, but that are appropriate to the grade and skill set of the incumbent.

  5. You must be able to communicate effectively both orally and in writing.

  6. Working hours are Monday to Friday on a fixed schedule; start and finish time may be modified to suit the mission requirements.

  7. Ability to type a minimum of 40 WPM is highly desirable.

  8. Employee must obtain and maintain the appropriate security clearance.

  9. The Local National Direct Hire (LNDH) Program does not participate in regular drug testing, however positions covered by this document may be subject to drug testing upon reasonable suspicion of substance abuse, and safety mishap or accident testing.

NOTE: You will require a security clearance and a right to work in the UK.

This position may have certain restrictions to US citizens including US dual nationals due to the Status of Forces Agreement. For additional information contact the LNDH team on

LNDH Application

Supporting Documents to be submitted via email to

Job Types: Full-time, Permanent

Pay: £25,7 .50- 4,476.00 per year

Benefits:

  • Bereavement leave
  • Canteen
  • Company events
  • Company pension
  • Free parking
  • Gym membership
  • Life insurance
  • On-site gym
  • On-site parking
  • Sick pay

Work Location: In person

Reference ID:

This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Thetford, Eastern ABA Autism Education Ltd

Posted 1 day ago

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Job Description

Job Overview

ABAEL is a well-established, family-run company, based in Norfolk and founded in 2012. We specialise in providing evidence based SLT and behaviour analytic therapy for children and families; particularly children who are autistic and/or have speech and language delays, complex communication needs and social communication difficulties. We're proud to serve the vibrant US Air Force community living in and around RAF Lakenheath, RAF Feltwell and RAF Mildenhall. Our experienced and passionate multidisciplinary team includes both SLTs and Board Certified Behaviour Analysts (BCBAs) who deliver therapy in the context of fun and motivating play-based sessions.

The main role of the Administrative Assistant is to assist the company with its day-to-day operations by providing it with confidential, efficient, and professional administration support. This role will have key responsibilities in the areas of General Administration, Billing, GDPR, Company Documents and Medical Records. The administrative assistant will work with the Directors, non-clinical and clinical staff.

Salary: £31,200 FTE

Duties

  • Provide administrative support to ensure efficient operation of the office
  • Manage phone calls and correspondence (emails, letters, packages) with professionalism
  • Perform data entry tasks accurately and efficiently
  • Maintain organised filing systems and assist with clerical duties as required
  • Prepare documents and reports using Microsoft Office and Google Workspace applications
  • Assist in managing schedules, appointments, and meetings for team members
  • Handle basic bookkeeping tasks using QuickBooks when necessary
  • Support team members with various administrative tasks as needed

Job Responsibilities

General administration:

  • To assist in overseeing administrative trackers and schedules, keeping documents up to date and orderly, in coordination with the Directors and other admin and senior clinical staff
  • Ensuring that all required documentation (for both clients and staff) is up to date
  • Attend administration and SLT/ABA meetings as and when required
  • Ensure all relevant data on the shared drive is filed within correct folders and that they are maintained, monitored, and reviewed as required
  • Support the Directors and Therapists with any additional administrative tasks
  • Provide administrative support during an audit
  • Track authorisation expiry dates and send reminders to ensure that services are only delivered under a valid authorisation
  • Create folders within Google Drive and Microsoft Teams for new beneficiaries
  • Communicate with parents/caregivers to obtain beneficiary information and support with onboarding processes, ensuring that all documents are accurately completed and returned within the required time frame
  • Track and monitor credentialing requirements across all staff, ensuring that ABAEL have up to date copies of required paperwork and that this is shared with payors as required
  • To assist with the creation and documentation of risk assessments relating to company wide, beneficiary and staff risks

Billing:

  • Compile, finalise and submit monthly billing data ensuring deadlines are met and that the processing of the data is in line with GDPR and ABAEL standards
  • Conduct all the cross checks required to complete the billing and check the accuracy of billing
  • Complete these in a timely manner to ensure all parties are paid on time each month
  • Ensure, there is evidence in place from the parent and therapist that a session has taken place (face to face and telehealth)
  • Liaise with therapists to resolve any billing or invoicing queries in a timely manner and escalate any matters to the Directors
  • Update monthly analysis sheet with therapy hours for both clients and therapists

GDPR:

  • Assist the admin team and Directors with maintaining GDPR compliance as per regulations
  • Ensure GDPR Checklists are updated and completed by both employees and contractors on a yearly basis
  • Ensure that staff and contractors only have access to the information that they need to do their jobs

Company documents and medical records:

  • Prepare, submit and share medical records (such as ABA treatment plans) to payors and caregivers, whilst maintaining GDPR compliance and policies, and updating trackers accordingly
  • Archive medical records following discharge and update trackers
  • Create and maintain all e-documents created for company use (including beneficiary application documents, company policies and procedures, company consent forms)
  • Ensure all contracts, informed consents, handbooks and associated documents are sent out, completed and returned signed by all required parties as and when required to do so
  • Ensure that all documents required to be signed on a regular (e.g. annual) basis are signed and filed correctly
  • Ensure all intake documents are sent to new clients and returned and put in files prior to Initial Assessment
  • Send out ABA/SLT intake documents to clients, follow up with clients to get completed documentation returned and file completed documentation in beneficiary folders

Experience, Knowledge and Skills

  • Proficient in Microsoft, Adobe, and Google Suite applications
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Ability to handle sensitive information with discretion
  • Previous experience in an administrative role is preferred
  • Ability to work collaboratively in a team environment and manage lone working responsibilities effectively
  • Ability to work effectively as part of a team
  • Ability to work well under pressure
  • Ability to manage own time and act in a self-directed way; able to proactively identify ways to meet goals and expectations
  • A clean driving licence and access to your own car in order to drive to the Feltwell office when required

Job Types: Part-time, Permanent

Pay: £31,200.00 per year

Expected hours: 20 per week

Benefits:

  • Company pension
  • Work from home

Work Location: Hybrid remote in Thetford IP26 4BB

This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Holt, Eastern ilex homes

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Job Description

We are a growing Property Development Company seeking a highly organised and proactive Freelance Administrative Assistant to support our Directors. This role offers the opportunity to play a key part in the smooth running of our projects and office operations, combining administrative support with property and project coordination.

The position is based in Holt, North Norfolk, with office attendance required on Mondays. The remainder of the work can be completed remotely, offering flexibility to fit around your schedule.

Key Responsibilities

General Office Administration

  • Managing emails and directing enquiries
  • Maintaining electronic filing systems

Property & Project Support

  • Scheduling viewings, site visits, and contractor appointments
  • Updating property schedules, trackers, and project timelines
  • Preparing and sending Heads of Terms, client letters, and other correspondence

Document Management

  • Proofreading, formatting, and filing legal and planning documents
  • Updating CRM or property management software with deal progress
  • Maintaining compliance records (planning, building regs, insurance, warranties)

Financial & Reporting Tasks

  • Raising and tracking invoices, expenses, and receipts
  • Liaising with bookkeeper/accountant and producing monthly reports
  • Monitoring budgets and project spend

Marketing & Communications

  • Working with the Digital Marketing Manager to update website listings and project news
  • Assisting with social media updates
  • Coordinating photography and floorplan bookings

Liaison Duties

  • Acting as a point of contact for contractors, suppliers, and clients
  • Following up with solicitors, agents, and local authority departments
  • Coordinating planning application submissions and tracking decisions
  • Progressing utility applications

Skills & Attributes

  • Excellent organisational and time management skills
  • High attention to detail and accuracy
  • Confident user of Microsoft Office and/or Google Workspace
  • Experience in property, legal, or construction administration (preferred)
  • Professional, discreet, and trustworthy in handling sensitive information

Job Type: Part-time

Pay: Up to £18,000.00 per year

Expected hours: 24 per week

Benefits:

  • On-site parking
  • Work from home

Work Location: Hybrid remote in Holt NR25 6HP

This advertiser has chosen not to accept applicants from your region.

Transportation Assistant (Office Automation) - 568609

Mildenhall, Eastern US Visiting Forces Local National Direct Hire

Posted today

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Job Description

Job Title: Transportation Assistant

PP-SRS-GRD: S

Location: RAF Mildenhall

Vacancy Number

Open Date: 26 August 2025

Close Date: 03 September 2025

Weekly hours: 37.5

Salary (Per Hour) £ £8.79

*** Several vacancies may be available - multiple selections can be made from this announcement **

What will be your primary role?

The primary purpose of this role is to process the required documentation for report generation and statistical analysis for the higher Head Quarters and to ensure cargo and passenger manifests are properly prepared and submitted to the Airlift Service Industrial Fund Integration Computer System (ASIFICS) for accountability and reimbursement. You will be responsible for preparing and submitting Monthly Station Traffic Handling Report (MSTHR), whilst also performing duties as a file and records technician. You will also run daily reports on the Global Air Transportation Execution System (GATES) looking to identify any discrepancies and reconciling missing cargo and passenger manifests whilst maintaining local databases, spreadsheets and word processing files which is used for vital data collection.

For specific qualification requirements for this position, you can visit:

One year's specialized experience is required.

We offer fantastic company benefits include:

  • Competitive salary: the starting salary for this position is 3.87 per hour
  • Holiday: 25 days Annual Leave + UK Bank Holidays
  • Paid Sick Leave
  • Pension Scheme
  • Free On-Site Parking
  • Employee extras such as: Life Assurance scheme, Employee Assistance Program, Specialized Training, Development Opportunities, Fitness Facilities, Receive time off, cash, and honorary awards for significant contributions.

Why the US Air Force/Royal Air Force civilian employment?

U.S. Air Forces in Europe - United Kingdom (USAFE-UK), a forward detachment of USAFE, is headquartered at RAF Mildenhall, England a premier employer of over 1,200 local national employees with a right to work in the United Kingdom. Our jobs ranging from Administrative; Logistics; Trade and Labor (Heating, Ventilation, & Air Conditioning (HVAC), electrician, plumbers, and general Maintenance); Civil Engineers, Lawyers, Doctors and Administrative and Management positions. The organization further serves as the focal point for overseas negotiations with His Majesty's government on a wide range of issues. Our team is dedicated to excellence, innovation, and the highest standards of operational readiness.

Also known as the "Bloody Hundredth" conducts air refueling and combat support operations throughout the European and African area of responsibility. Directs reception and mobilizes forcontingency operations. Base of support for four U.S. Air Force major command flying programs. Supports more than 8,300 military and civilian personnel, dependents, and retirees, to include U.S. Air Forces in Europe-United Kingdom, the 501st Combat Support Wing, 352nd Special Operations Wing, U.S. Army and five other partner units. Located at Royal Air Force Mildenhall in the United Kingdom, the 100 ARW is the only U.S. tanker wing assigned to Europe and Africa refueling U.S. and partner nation aircraft over a span of more than 20 million square miles employing the KC-135 Stratotanker aircraft. The wing also provides critical bridge, aerial medivac and cargo transport capabilities enabling U.S. forces to deploy around the globe in a moment's notice. The United States and the United Kingdom share a special bond nurtured over decades of commitment to our shared values of peace, security and prosperity. The depth of the US and the UK partnership will only grow as together we face the increasingly complex, high-end threats of today and tomorrow.

What are the Key Skills required for this role?

  • Knowledge of one or more automated transportation databases with ability to input a range of standard information and generate a variety of recurring reports.
  • Knowledge of the full range of aerial port or transportation operations as related to the movement of cargo and passengers.
  • Knowledge of MS Office application software, utilizing word processing, spreadsheets, and database usage.
  • Skill in typing; competitive level proficiency is required. Ability to type a minimum of 40 WPM is highly desirable.
  • Knowledge of regulations, directives, local operating procedures, and other publications which prescribe documentation of cargo and passenger processing and movement regulations and files set up and maintenance.
  • Ability to communicate effectively with diverse groups of individuals, both orally and in writing. Good interpersonal and communicative skills.
  • Ability to analyze, correlate, and evaluate transportation information for input into automated data systems.

What are the conditions of employment for this role?

You will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules and regulations. You may be required to travel by military and/or civilian aircraft and may also be required to travel to the US or other country, in the performance of official duties or attend necessary training, this position may also be coded as mission essential. You will be required to complete a 6-month probationary period. Your hours of work will be 37.5 hours a week on a fixed schedule, Mon-Fri where start & end times may be modified due to mission needs and in accordance with the organization's flexible working policies). You may be required to work other than normal duty hours, which may include evenings, weekends and/or holidays. The position may be subject to shift work, rotating shifts, uncommon tours of duty, and emergency overtime. Overtime may be required but cannot be guaranteed and should not be expected. You may be assigned other duties not included in this position description, but that are appropriate to the grade and skill set of the incumbent. You must be able to communicate effectively both orally and in writing. You must obtain and maintain the appropriate security clearance. You will have 6 months from date of entry on duty to complete the required computer-based training. The Local National Direct Hire (LNDH) Program does not participate in regular drug testing, however positions covered by this document may be subject to drug testing upon reasonable suspicion of substance abuse, and safety mishap or accident testing.

NOTE: You will require a security clearance and a right to work in the UK.

This position may have certain restrictions to US citizens including US dual nationals

due to the Status of Forces Agreement. For additional information contact the LNDH

team on

LNDH Application:

Supporting Documents to be submitted via email to

Job Types: Full-time, Permanent

Pay: 7,046.50- 6,640.50 per year

Benefits:

  • Company pension
  • Free parking
  • Life insurance
  • On-site gym
  • On-site parking
  • Sick pay

Work Location: In person

Reference ID:

This advertiser has chosen not to accept applicants from your region.
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