103 Senior Administrative Roles jobs in London

This role is one that is not to be missed if you have experience of supporting an executive team and the day- to-day running of a busy office we want to chat to you! You will act as the central point of contact to enable senior leaders to focus on strategic priorities. You will be responsible for maintaining an organised and professional workplace.

EA Duties:

• Proactively manage and coordinate activity on behalf of the Directors across multiple sites, ensuring they are well prepared.
• Provide full email management support to Directors, handling correspondence efficiency and with discretion.
• Deliver meticulous diary management, including scheduling internal and external meetings, appraisals, 1-2-1’s and client appointments.
• Organise and prepare meetings, including agendas, facilities, catering, accommodation, note taking and tracking actions.
• Manage travel arrangements, itineraries and accommodation for Directors, including processing expenses and billing.
• Manage expenses on behalf of the Directors, ensuring all submissions are accurate, up to date, and properly approved in line with company policy.
• Act as a key gate liaison and gate keeper, prioritising schedules and communications to maximise Director’s time.
• Work closely with the Executive Team, Senior Management Teams, and stakeholders, acting as a trusted representative of the Directors internally and externally.
• Prepare professional written communications and documents, ensuring accuracy, confidentiality and a high standard of representation.
• Support company wide events including staff socials, celebrations and corporate functions.
• Full responsibility of the Manchester United Hospitality box, including bookings and ticket administration.

Office Manager Duties:

• Oversee day-to-day office operations, ensuring a safe, efficient and well organised working environment.
• Manage facilities and suppliers including contracts, office equipment, maintenance and services.
• Administer company insurance policies, renewals and compliance related documentation.
• Monitor and order office supplies and employee uniform ensuring cost efficiency and stock availability across sites.
• Support the HR department with onboarding and offboarding processes, including setting up workstations, IT access and that new employees are well equipped.
• Act as the central point of contact for all office queries, fostering a positive and professional office culture

You will already know what is required to be a successful Executive Assistant so it goes without saying that being organised, positive, adaptable, and flexible (with regards to duties) is a given. We want to speak to individuals who want to make this role your own and put your stamp on it. And really show how your skills can alleviate pressure and boost productivity within the office and most importantly alongside the executive team.

If you have 3-5 years experience at this level or more please apply with your most recent CV and a short outline as to what makes you suitable for this role.

The Executive Assistant will provide high-level support to 4 partners in a venture capital firm, ensuring the seamless operation of the London office. This role demands exceptional organisational skills, a collaborative mindset and the ability to handle confidential information with discretion.

Client Details

This opportunity is with a small venture capital firm in life sciences, specialising in healthcare and sustainability. Based in Paris, London and Milan, the firm brings together a team of professionals from all over the world with strong scientific, medical and business expertise.

Description

The candidate, under the supervision of the Head of Operations and Project Office, and in close collaboration with various teams throughout Europe, will be responsible for the following main tasks:

• Manage four partners' schedules by organizing and coordinating calendars, appointments, and meetings.
• International travel booking in coordination with the EA team and external service providers contracted by the company (hotel and transport bookings, room rentals, liaising with relevant individuals or organizations, reception arrangements, programs, etc.).
• Monitor corporate credit cards and expense reports.
• Monitor and update the contact database.
• Contribute to the smooth running of the office by supporting office management activities (e.g., welcoming visitors, coordinating supplies, liaising with service providers, helping maintain a welcoming and functional workspace, when necessary liaise with the IT team).
• Participate in additional administrative duties

This list of responsibilities is non-exhaustive and may evolve over time depending on the company's needs and the candidate's profile.

Profile

A successful Executive Assistant should have:

• 5-10 years of experience in a similar EA role, preferably within financial services.
• Strong organizational skills.
• Ability to maintain high standards under pressure.
• Ability to solve problems quickly and efficiently.
• Excellent coordination and collaboration abilities; a team-oriented mindset where collective success takes precedence over individual performance.
• Enthusiasm, initiative, professional curiosity, integrity, and dedication to the organization.
• Flexibility, responsiveness, and discretion.
• French speaking is a plus

Job Offer

• Competitive salary in the range of 65000 to 75000 per annum + bonus.
• Permanent role with stability and growth opportunities.
• A professional and supportive work environment.
• Access to ongoing training and development programmes.
• Convenient location in London.
• Hybrid working 4 days in the office a week.

If you are ready to take the next step in your career as an Executive Assistant within the Financial Services industry, we encourage you to apply today.

The Firm

Our client, an award-winning and highly regarded London law firm, is seeking a professional Executive Assistant to join their team based in their Baker Street office.

The Opportunity

The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to Partners. Duties to include:

• Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation
• Take ownership of billing, compliance, WIP, and unpaid bills
• Build strong relationships with partners through regular catch-ups, understanding their clients and priorities
• Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferences

This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm

Requirements

• Previous Legal PA / Executive Assistant experience within a law firm
• Experience supporting either Real Estate, Dispute Resolution/Litigation Partners within a law firm (essential)

Vacancy highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package (health insurance, private medical care, season ticket loan and more)

To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The Executive Assistant will provide essential support to senior leadership within the health care industry, ensuring smooth daily operations and effective time management. This temporary role requires a highly organised individual with a keen eye for detail and excellent secretarial skills.

Client Details

A UK-based health care company with over 30 years of experience delivering specialist medicines and support to patients across a wide range of therapy areas. Combining digital tools with personalised care, they help improve treatment outcomes and support thousands of patients annually.

Description

• Manage and coordinate schedules, appointments, and meetings for senior leadership.
• Prepare and proofread documents, presentations, and correspondence.
• Organise and maintain electronic and physical filing systems for easy access.
• Act as the primary point of contact for internal and external communications.
• Coordinate travel arrangements, including booking transportation and accommodation.
• Assist in the preparation of reports and ensure timely submission of documents.
• Handle confidential information with discretion and professionalism.
• Support general office administration tasks as required.

Profile

A successful Executive Assistant should have:

• Proven experience in supporting C-suite executives, preferably within the health care industry.
• Strong organisational and multitasking abilities to meet tight deadlines.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Attention to detail and commitment to delivering high-quality work.
• Ability to handle confidential matters with utmost discretion.

Job Offer

• An hourly rate of approximately 26 to 32, based on experience.
• Flexible temporary contract offering opportunities for varied work experiences.
• Holiday entitlement included as part of the employment package.
• Exposure to the health care industry and professional development opportunities.
• A supportive and professional working environment.

If you're ready to take on this exciting Executive Assistant role, apply today to make a meaningful impact in the health care sector!

This is an exciting opportunity for an experienced Executive Assistant to provide high-level support in a fast-paced business services environment. Based in London, this role requires excellent organisational skills and the ability to manage multiple priorities efficiently. You will support a Partner and a couple of consultants, whilst having the opportunity to be client facing.

Client Details

You will work for an industry leader in Executive Search who have outstanding benefits and progression opportunities. They have hybrid working, a chef on site, private healthcare and a discretionary bonus scheme. The offices in London are brand new and state of the art. This role will give you the opportunity to try the position for 12months before committing to the role permanently.

Description

As the Executive Assistant, you will:

• Extensive diary management and scheduling across multiple time zones
• Being the first point of contact for internal and external clients
• Organising travel and managing consultant expenses
• Preparing complex documentation to demanding deadlines
• Maintaining the in-house database accurately.

Profile

A successful EA should have:

• An experienced Executive Assistant - previous experience in executive search or professional services would be advantageous.
• Educated to degree level or equivalent
• Confident, deadline driven and focused on delivery
• Proactive with a positive outlook and a flexible manner
• A good team player, client-focused with high attention to detail
• Able to work under pressure and juggle simultaneous projects
• Well-versed in using Microsoft Outlook, Word, Excel and PowerPoint, and able to touch-type
• Able to learn and use the internal database as a project management tool and archive system

Job Offer

You will be rewarded with a salary of 55k-57k with a bonus, cooked and paid for lunch and private healthcare. This role will go permanent for the right person.

Executive Assistant to Senior Vice President

Salary: 50,000

Based in Aldgate

Hybrid Role - Working US Hours 12 pm - 8 pm & UK Hours 9am- 5pm

A global data and AI company are looking for an Executive Assistant to be based in their office in Aldgate, supporting a UK and US-based SVPs. You will provide high-level support, including calendar management, travel coordination, and expense reporting. You will be a trusted contact for stakeholders, handling sensitive information with discretion.

Hours are 12:00-20:00 UK time to support US operations, 09:00-17:00 shifts when stakeholders are in the UK. Prior experience supporting US-based stakeholders is required.

Key Responsibilities:

• Provide high-level executive support to SVPs, including diary management, travel arrangements, expenses, and correspondence.
• Oversee complex calendar scheduling, resolving conflicts and anticipating priorities to ensure seamless operations.
• Prepare presentations, agendas, reports, and meeting minutes with accuracy, discretion, and independent judgment.
• Act as the primary contact for internal and external stakeholders, delivering exceptional client service and professional interactions.
• Coordinate client meetings, events, and hospitality, managing logistics such as catering, room bookings, and access requirements.
• Organise detailed domestic and international travel itineraries, including accommodation, transfers, and visa arrangements.
• Manage administrative processes such as expense reporting, purchase orders, contact lists, and financial records.

Essential Experience for the Executive Assistant:

• Extensive executive support background, ideally including C-level executives in a global environment.
• Experience supporting US-based stakeholders and managing across multiple time zones.
• Highly organised and proactive, able to manage high volumes of tasks and projects independently while prioritising effectively and making sound judgements under pressure.
• Demonstrates discretion and professionalism in handling confidential and sensitive information.

Benefits include:

• 22 days annual leave, private healthcare, life assurance, income protection, and a rewarding pension.
• Everyday financial perks including cashback discounts, promotions, and a Cycle Scheme.
• Professional development opportunities with access to courses, workshops, and career growth support.
• Flexible hybrid working model to support work-life balance. Ideally working 2 days per week in the office, however when SVP is in the US then working from home will be fine. SVP comes to the UK every 5 to 6 weeks.
• An inclusive, diverse workplace with equal opportunity for all employees.
• Option to purchase company stock through the Employee Stock Purchase Plan.

If you are an Executive Assistant with experience in supporting US-based stakeholders and is happy to work different time zones, please apply now!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The role of Executive Assistant in the Not For Profit sector involves providing high-level administrative support to senior management. This temporary position in London requires a proactive individual with excellent organisational and secretarial skills.

Client Details

This organisation operates within the Not For Profit sector and is committed to making a positive impact in its community. As a large scale housing association, it offers a professional environment focused on delivering meaningful outcomes.

Description

• Manage the diary and schedule of senior executives, ensuring efficient time management.
• Coordinate and prepare materials for meetings, including agendas and minutes.
• Handle confidential correspondence with discretion and professionalism.
• Organise travel arrangements and itineraries for senior staff.
• Support the preparation of reports, presentations, and other key documents.
• Liaise with internal and external stakeholders to facilitate communication and collaboration.
• Maintain accurate records and filing systems for easy retrieval of information.
• Provide ad hoc administrative support as required by the team.

Profile

A successful Executive Assistant should have:

• Prior experience as an Executive Assistant within either a not for profit or housing association is a must
• Proficiency in using Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience in supporting senior management in a professional environment.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality.
• A proactive approach to problem-solving and multitasking.

Job Offer

• An hourly rate of 19 to 23, depending on experience.
• Opportunity to work in a respected Not For Profit organisation in London.
• Access to a supportive and collaborative work environment.
• Temporary role offering flexibility and potential for skill enhancement.
• Exposure to meaningful work that contributes to the community.

If you are ready to take on this rewarding Executive Assistant role, we encourage you to apply today!

The Firm

Our client, an award-winning London law firm are seeking an Executive Assistant to join their Dispute Resolution team in their Baker Street office.

The Opportunity

The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to Partners. Duties to include:

• Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation
• Take ownership of billing, compliance, WIP, and unpaid bills
• Build strong relationships with partners through regular catch-ups, understanding their clients and priorities
• Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferences

This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm

Requirements

• Previous Legal PA / Executive Assistant experience within a law firm
• Experience supporting Dispute Resolution/Litigation Partners within a law firm (essential)

Vacancy highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package (health insurance, private medical care, season ticket loan and more)

To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

We are currently seeking a confident and meticulous Executive Assistant for one of our clients. The successful applicant will be working directly with the company director to offer valuable support to achieve the organisation's strategic goals and personal requirements.

The role involves liaising with external and internal departments such as solicitors, accountants, agents and other contractors (hair and makeup). The ideal candidate would also be in control of diary management, day to day errands and travel planning.

You will need to have great attention to detail, be able to provide uncompromising confidentiality, exude confidence and professionalism.

This role will be Monday to Friday 9am-5pm however flexibility is needed.

We are seeking an individual who has experience working within a corporate/ professional environment. 3+ years experience as an EA or PA is essential.

Applications will be reviewed on a daily basis.

If you require any further information, please do not hesitate to contact Chantelle.