30 Senior Administrative Roles jobs in London

The Firm
A Top 40, International law firm are seeking an Executive Assistant to support their Corporate department in their City of London office.

The Opportunity
The successful Executive Assistant will provide Fee Earners with effective, pro-active, professional and high quality Executive Assistant support. You must demonstrate exceptional organisational skills and an ability to use your initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm

The Requirements

• Previous experience in a Legal PA/Executive Assistant role is essential
• Experience supporting a Corporate team within a law firm
• Strong skills in Word, Excel and PowerPoint

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The Firm
A Top 40, International law firm are seeking an Executive Assistant to support their Real Estate department in their City of London office.

The Opportunity
The successful Executive Assistant will provide Fee Earners with effective, pro-active, professional and high quality Executive Assistant support. You must demonstrate exceptional organisational skills and an ability to use your initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm

The Requirements

• Previous experience in a Legal PA/Executive Assistant role is essential
• Experience supporting a Real Estate team within a law firm
• Strong skills in Word, Excel and PowerPoint

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

We're representing a highly professional organisation in Frimley who are seeking an experienced Executive Assistant to provide dedicated support to the board. This is a pivotal role where you'll combine high-level executive support with involvement in projects, acting as a trusted partner to senior leadership.

Responsibilities:

• Monitoring emails, responding and filing where appropriate
• Coordinating and managing a busy calendar, scheduling appointments and meetings along with bookings of rooms
• Organising accommodation and detailed itineraries for business travel
• Acting as the first point of contact for internal and external stakeholders, handling emails, calls, and correspondence with professionalism
• Preparing agendas, collating information, taking notes, creating presentations, and ensuring guests and meetings run seamlessly
• Drafting, proofreading, and maintaining confidential documents, reports, and presentations
• Assisting with special projects, research, and strategic initiatives
• Coordinating with senior leadership, clients, and partners to support business objectives
• Handling all information with the highest level of integrity and professionalism

Skills & Experience:

• Proven experience supporting at Executive or Board level
• Excellent organisational and prioritisation skills
• A proactive mindset - always one step ahead
• Strong communication and relationship-building skills
• Highly proficient with MS Office and confident working with sensitive information

Job Title: Executive Assistant

Location: Frimley

Salary: 35,000 - 40,000

This is a fantastic opportunity to work at the heart of a respected and forward-thinking organisation, supporting at the highest level and making a tangible impact. You'll be trusted, valued, and involved - no two days will look the same.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The role of Executive Assistant in the financial services industry involves providing high-level administrative support to senior executives. Based in London, this position requires excellent organisational skills and the ability to manage multiple priorities effectively.

Client Details

This opportunity is with a well-established organisation in the financial services sector. As part of a large organisation, the company offers a professional and structured work environment with a focus on delivering excellence.

Description

As an Executive Assistant you will be:

• Provide comprehensive administrative support to senior executives, including managing calendars and scheduling meetings.
• Coordinate travel arrangements, including booking flights, hotels, and preparing itineraries.
• Prepare and edit correspondence, reports, and presentations as required.
• Act as a point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Organise and maintain filing systems to ensure easy access to key documents.
• Assist in planning and coordinating events or meetings, ensuring all logistics are managed effectively.
• Proactively identify ways to improve administrative processes and increase efficiency.

Profile

A successful Executive Assistant should have:

• Proven experience in providing administrative support to senior executives in a corporate environment.
• Strong organisational skills and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• A high level of attention to detail and accuracy in all tasks.
• The ability to work independently and handle confidential matters with professionalism.
• Experience in the financial services industry is advantageous but not essential.

Job Offer

Rewarded with a general package of 65,000-85,000 and discretionary bonus.

Your new company
This business is a global leader in the retail sphere with a strong legacy and multiple well-known brands under their name. With operations throughout Europe, North & Central America, and Asia, they have had a vacancy arise for an Executive Assistant to join their London HQ (West End) to support their General Counsel on a permanent contract. This role is 5 days per week in the office (Mon-Fri 9am-5pm).
Your new role
As the Executive Assistant to the General Counsel, this role will involve (but not be limited to) the following:

• Diary management across multiple time zones,
• Inbox management and prioritisation,
• Travel coordination - predominantly the United States, Europe, and China.
• Reviewing documents,
• Liaising with internal and external stakeholders,
• Working alongside the wider internal EA network.

What you'll need to succeed
Prior experience as an Executive Assistant within the private sector is a necessity.
What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

This temporary Executive Assistant position offers an exciting opportunity to provide high-level administrative support within the not-for-profit industry. The role demands excellent organisational skills and the ability to manage tasks effectively in a fast-paced environment.

Client Details

The hiring company is a medium-sized organisation operating within the not-for-profit sector. They are recognised for their focus on delivering innovative solutions and maintaining a strong presence in the industry.

Description

• Manage and organise the executive's calendar, including scheduling meetings and appointments.
• Prepare and edit correspondence, reports, and presentations as required.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Act as the first point of contact for internal and external communications.
• Maintain and update confidential files and records.
• Assist in organising events and meetings, ensuring all logistics are handled efficiently.
• Provide general administrative support to the executive and wider team as needed.
• Monitor and manage incoming emails, ensuring prompt and appropriate responses.

Profile

A successful Executive Assistant should have:

• Proven experience in a similar administrative or secretarial role.
• Strong proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent communication and interpersonal skills.
• Exceptional organisational abilities and attention to detail.
• Adaptability and the ability to handle multiple priorities effectively.
• A professional and proactive approach to work.

Job Offer

• Competitive hourly salary of approximately 16.20 - 19.80, based on experience.
• Opportunity to work within the energy and natural resources industry.
• Temporary position providing valuable experience and networking opportunities.
• Supportive working environment with a focus on collaboration and efficiency.

If this Executive Assistant position aligns with your skills and career goals, we encourage you to apply and join a respected organisation in this dynamic industry.

The Firm
A Top 40, International law firm are seeking an Executive Assistant to support their Real Estate department in their City of London office.

The Opportunity
The successful Executive Assistant will provide Fee Earners with effective, pro-active, professional and high quality Executive Assistant support. You must demonstrate exceptional organisational skills and an ability to use your initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm

The Requirements

• Previous experience in a Legal PA/Executive Assistant role is essential
• Experience supporting a Real Estate team within a law firm
• Strong skills in Word, Excel and PowerPoint

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Location: White City, London
Contract Type: Temporary
Start Date: Immediate availability required

Overview:
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and project support to the NEO UKI Project Director and the wider Leadership Team. This pivotal role will ensure the smooth coordination of key meetings, events, and operational activities across the project.

Key Responsibilities:

• Proactive diary management for the Project Director
• Coordination of team meetings, including agenda preparation and follow-up actions
• Organisation of internal and external events, both on-site and off-site
• Planning and support for high-profile project meetings
• Ad hoc administrative support including travel arrangements, expense processing, and correspondence
• Collaborative support to the broader NEO Leadership Team
• Co-management and mentoring of the NEO Intern
• Liaison with stakeholders to ensure seamless communication and scheduling

Requirements:

• Proven experience providing executive-level support, ideally at Director level
• Excellent written and verbal communication skills
• Strong organisational abilities, including complex diary and meeting management
• Professional, discreet, and confident in dealing with senior stakeholders
• Available immediately for interview and onboarding

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)

Our client is a global leader in aerospace logistics, recognised internationally for delivering best-in-class solutions to some of the biggest names in the sector. With a strong reputation for innovation, customer service, and operational excellence, they provide employees with a collaborative, supportive, and rewarding workplace.

This is an excellent opportunity to join a forward-thinking, industry-leading organisation where you will be working closely with senior leadership and contributing to projects that make a real impact.

The Opportunity
We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to the Group Managing Director and the Board, along with some support to two other Executives. This is a varied and fast-paced role, requiring exceptional multitasking, communication, and organisational skills.

You'll be the trusted right hand to senior stakeholders-managing diaries, coordinating meetings and travel, overseeing internal communications, and supporting with projects and events that shape the business.

Key Responsibilities

• Manage complex diaries, meetings, and international travel arrangements.
• Act as a professional point of contact for senior stakeholders, clients, and partners.
• Handle sensitive and confidential information with discretion.
• Oversee internal communications platforms, including intranet updates.
• Support contract administration, supplier management, and office procurement.
• Coordinate internal events, external meetings, and cross-functional projects.
• Collaborate with HR, IT, and Marketing to deliver company-wide initiatives.

What We're Looking For

• Proven experience as an Executive Assistant, PA, or similar senior administrative role.
• Exceptional communication and relationship management skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint ).
• Strong organisational skills with the ability to manage multiple priorities.
• Experience supporting senior leadership and handling confidential information.
• Background in event management, internal communications, or project coordination is an advantage.