Senior Operations Administrator - Public Sector Support

NE1 4JA Newcastle upon Tyne, North East £35000 Annually WhatJobs

Posted 4 days ago

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Job Description

full-time
Our client is seeking an experienced and highly organized Senior Operations Administrator to support critical functions within **Newcastle upon Tyne, Tyne and Wear, UK**. This role is integral to ensuring the smooth and efficient running of daily operations, managing administrative processes, and providing essential support to project teams. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and proficiency in a range of administrative and office management software. Experience supporting public sector projects or initiatives is highly desirable.

Key Responsibilities:
  • Oversee and manage a variety of administrative tasks, including scheduling, correspondence, and record-keeping.
  • Coordinate meeting logistics, prepare agendas, take minutes, and distribute action items.
  • Manage office supplies, equipment, and facilities maintenance for the local team.
  • Process invoices, expenses, and other financial documentation accurately and efficiently.
  • Assist with the preparation of reports, presentations, and project documentation.
  • Act as a point of contact for internal and external inquiries, directing them appropriately.
  • Implement and maintain efficient administrative systems and procedures.
  • Support the onboarding of new team members, including necessary paperwork and orientation.
  • Ensure compliance with company policies and procedures, particularly concerning data management and confidentiality.
  • Assist in the planning and execution of departmental events or initiatives.

Qualifications:
  • Proven experience in an administrative or operations support role, preferably in a senior capacity.
  • Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Exceptional attention to detail and accuracy in all work.
  • Good written and verbal communication skills.
  • Experience with database management and record-keeping systems.
  • Ability to work independently and as part of a team in a hybrid work environment.
  • Discretion and understanding of confidential information.
  • Experience working within or supporting public sector organizations is a significant advantage.
  • Proactive approach to problem-solving and process improvement.
This role offers a competitive salary, benefits, and the opportunity to contribute significantly to operational efficiency in **Newcastle upon Tyne**. The hybrid nature of the role balances in-office collaboration with remote flexibility.
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