3 Temporary Roles jobs in Earl Shilton
Remote Administrative Assistant - Project Support
CV1 1DH Coventry, West Midlands
£25000 Annually
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Posted today
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Job Description
Our client, a dynamic organisation undergoing significant expansion, is seeking a highly organised and proactive Remote Administrative Assistant to provide essential project support. This role is fully remote, allowing you to contribute your organisational skills from anywhere within the UK. You will be responsible for a variety of administrative tasks that are crucial for the smooth operation and success of multiple ongoing projects. This includes managing schedules, coordinating communications, maintaining project documentation, and supporting project managers with various ad-hoc duties.
Key Responsibilities:
Key Responsibilities:
- Manage and organise project calendars, scheduling meetings, and coordinating logistics for virtual and occasional in-person events.
- Prepare and distribute project-related documents, reports, and presentations.
- Maintain organised digital filing systems for project documentation, ensuring easy access and retrieval.
- Act as a point of contact for internal and external stakeholders, responding to inquiries and directing them appropriately.
- Assist project managers with task tracking, follow-ups, and reporting on project progress.
- Conduct research and gather information as required for project planning and execution.
- Manage email correspondence, screen calls, and draft routine communications.
- Support the onboarding process for new project team members.
- Process invoices, expenses, and other administrative financial tasks related to projects.
- Contribute to the continuous improvement of administrative processes and workflows.
- Proven experience as an Administrative Assistant, Office Manager, or in a similar support role, preferably within a project-driven environment.
- Exceptional organisational and time-management skills, with the ability to prioritise multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project) is a plus.
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision and maintain a high level of accuracy.
- Discretion and confidentiality in handling sensitive information.
- A proactive and solution-oriented approach to problem-solving.
- A reliable home office setup with a stable internet connection is mandatory.
- Flexibility to adapt to changing project needs and deadlines.
- Experience with virtual collaboration tools (e.g., Zoom, Teams) is essential.
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Senior Administrative Coordinator - Project Support
LE5 5 Leicester, East Midlands
£38000 Annually
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Posted 17 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Coordinator to provide essential support for their ongoing projects. This role is ideal for an experienced administrative professional who thrives in a fully remote environment and excels at managing complex logistics, coordinating diverse teams, and ensuring the smooth execution of project tasks. You will be responsible for managing project schedules, organizing virtual meetings, and ensuring all necessary documentation is prepared and distributed efficiently. This involves liaising with project managers, team members, and external stakeholders to ensure clear communication and timely updates. The successful candidate will maintain organized project filing systems, track progress against milestones, and assist in the preparation of project reports and presentations. You will proactively identify potential roadblocks or challenges and propose effective solutions to ensure project continuity. Strong organizational skills, exceptional time management, and the ability to prioritize effectively are paramount. The ideal candidate will possess a strong command of virtual collaboration tools (e.g., Microsoft Teams, Slack), project management software (e.g., Asana, Trello), and be highly proficient in Microsoft Office Suite or Google Workspace. Maintaining confidentiality and handling sensitive project information with the utmost discretion is essential. You will also be responsible for coordinating travel arrangements for project teams and managing project-related expenses. This role requires excellent interpersonal skills, enabling you to build strong working relationships across different departments and geographies. The ability to work independently with minimal supervision and a results-driven approach are key attributes. A Bachelor's degree in Business Administration or a related field, with at least 4 years of experience in administrative coordination or project support, preferably in a remote setting, is required. This is a fantastic opportunity to be an integral part of project success within a dynamic and forward-thinking organization. The position is fully remote, offering the flexibility to work from your home office, supporting our client's operations associated with Leicester, Leicestershire, UK .
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1
Executive Administrative Assistant - Board Support
CV1 1AA Coventry, West Midlands
£35000 Annually
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Posted 22 days ago
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Job Description
Our client, a dynamic and growing organisation in Coventry, West Midlands, UK , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support, with a particular focus on Board and executive-level activities. This hybrid role demands exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for senior executives, ensuring efficient time management.
- Coordinate and prepare materials for board meetings, including agendas, minutes, and supporting documents.
- Organize and manage travel arrangements, including flights, accommodation, and itineraries.
- Handle confidential information with the utmost discretion and professionalism.
- Prepare professional correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and internal/external stakeholders.
- Manage incoming communications, screen calls, and respond to inquiries.
- Maintain organized filing systems, both physical and digital.
- Coordinate office logistics, including supplies and equipment management.
- Assist with project management tasks and follow-up on action items.
- Support event planning and coordination as needed.
- Provide general administrative support to the executive team.
- Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite executives or a board.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach.
- Experience in minute-taking and preparing board-level documentation is essential.
- Ability to work effectively in a hybrid environment, balancing remote and in-office responsibilities.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
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