145 Executive Personal Assistant jobs in London

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Screen and prioritize incoming communications, responding on behalf of the executive when appropriate.
• Handle confidential information with the utmost discretion and maintain strict confidentiality.
• Organize and prepare for board meetings, executive committee meetings, and other key events, including minute-taking.
• Manage executive expenses, process invoices, and liaise with the finance department.
• Conduct research and prepare summaries on various topics as requested by the executive.
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders.
• Anticipate needs and proactively address potential issues to ensure seamless workflow.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support, including answering phones, managing mail, and ordering supplies.
• Undertake special projects and ad-hoc tasks as assigned.

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar senior administrative role, ideally within the financial services sector.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• High level of discretion, tact, and professionalism in handling sensitive information.
• Ability to work independently and as part of a team, adapting to changing priorities.
• Experience with international travel arrangements and visa processing is advantageous.
• A proactive approach to problem-solving and a resourceful attitude.
• Flexibility to work effectively in both a remote and in-office setting as per the hybrid arrangement.

• Proactively manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itinerary planning.
• Prepare and manage meeting agendas, minutes, and follow-up actions.
• Screen and prioritize incoming communications (emails, calls, mail) on behalf of the CEO.
• Handle confidential information with the utmost discretion and maintain strict confidentiality.
• Conduct research and prepare background materials for meetings and events.
• Manage expense reporting and budget tracking for the CEO's office.
• Liaise with internal departments and external stakeholders on behalf of the CEO.
• Anticipate needs and proactively address potential issues or conflicts in scheduling or logistics.
• Organize and manage corporate events, off-sites, and client entertainment as required.
• Maintain and organize filing systems, both physical and digital.
• Provide general administrative support, including document preparation, proofreading, and presentation creation.
• Act as a key point of contact for the CEO's office, representing the company professionally.
• Assist with personal errands and tasks as needed to support the CEO.

• Proven experience as an Executive Assistant or Personal Assistant, supporting C-level executives, preferably in a fast-paced environment.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• High level of discretion, integrity, and professionalism.
• Ability to anticipate needs and proactively problem-solve.
• Experience in managing complex travel arrangements and international logistics.
• Adaptability and willingness to work in a hybrid model, balancing remote and in-office responsibilities.
• Proactive, resourceful, and possesses a 'can-do' attitude.
• Experience within the financial services industry is a plus.

Successful applicants will be contacted end of July 2025 for interviews. (Excited to speak soon!)

Ideal Start Date: September 2025 (flexible for the right person).

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Starting from Q4 2025, we have an exciting lineup of projects in store. To make it all happen, we are now seeking to fill one of the most critical roles in our team.

We are on the lookout for a motivated, smart, and caring Executive Assistant / Personal Assistant (EA/PA) to join our dynamic company for 20 to 25 hours per week . This role offers a combination of remote project work and in-person events and tasks, primarily based in central London.

As an Executive Assistant / Personal Assistant, you will deliver outstanding administrative, personal, and event support to our CEO, handling a diverse range of responsibilities to ensure the seamless and efficient functioning of our organisation. This presents a tremendous opportunity for a committed individual who thrives in a dynamic environment and is dedicated to making a positive impact on individuals' health and well-being.

The hours can be flexibly adjusted to accommodate essential dates involving in-person events and project commitments.

RESPONSIBILITIES

We are looking to hire for one of the most crucial roles in our business. As the right hand to our CEO, the successful candidate will provide personal and professional support for both business and personal tasks. This is an exciting opportunity to play a vital role in helping our small business thrive. If the successful candidate is interested, there will be an opportunity for the role to become full-time or evolve into something else.

Currently, our company consists of the CEO, Neeta Sharma, 4 project based freelancers, multiple stakeholders, various technical systems, several manufacturers, and our 6-year old General Manager :)

The successful candidate will have regular interaction with these stakeholders and will be responsible for managing the tasks listed below, which we have divided into two main sections:

Executive Assistant (70% of the role) / Personal Assistant (30% of the role)

Executive/ Virtual Assistant (70% of the job – 13+ hours per week)

We have a range of exciting product launches, in person events, and online experiences happening in London and around the world. Your main objective will be to provide comprehensive support to our CEO, allowing her to focus on strategic initiatives while ensuring smooth day-to-day operations. The successful candidate will be detail-oriented, proactive, caring, and can handle confidential information with the utmost discretion. Neeta imagines this as a tag-team mutually beneficial opportunity. Over 20 years ago, she actually was an EA/PA to a very senior executive and understands the role well.

This position plays a vital role in running the business.

Administrative Duties:

• Manage the CEO's calendar, including scheduling appointments, travel time, dedicated working time, and pre-work time for company events, concerts, lectures, exhibitions, and retreats
• Prioritise and arrange meetings based on business priorities
• Manage data input and systematic organisation of information
• Project management, including scheduling, setting alerts, and following up on major company deliverables
• Handle effective correspondence and follow-up with freelancers, venues, manufacturers, customers, and partners
• Assist with the preparation and submission of expense reports and basic book keeping
• Manage inbox and digital asset organisation, including backups of photos, videos, files, documents, laptops, iPhones, and more
• Travel management, including booking flights, accommodations, transportation, and researching venues and offices for meetings, events, concerts, retreats, and more
• Create, maintain, and store templates
• Handle data entry, filing, organising couriers, preparing mail, and booking meeting rooms
• Organize meetings, prepare meeting agendas, take minutes, and distribute materials in advance
• Participate in meetings by taking accurate notes and distributing action items
• Assist in creating objectives and agendas for each project
• Research, implement, and manage a social media scheduling tool (Facebook, Instagram, LinkedIn, TikTok)
• Create, update, and distribute company documents to employees, freelancers, contractors, partners, and retailers as required (e.g., code of conduct, updated contracts, brand guidelines, product guidelines)
• Conduct research, compile reports, and prepare presentations
• Coordinate and manage special projects, both internal and external
• Research best practices for using AI to systemise processes, increase productivity, and identify potential business partners, freelancers, and vendors
• Interested in business growth whether via online channels, retailers, or events

Event Management:

• Assist in organising an array of exciting events such as concerts, workshops, lectures, exhibitions, retreats, collaborations, photo & content shoots
• Conduct research on potential venues, retailers, and industry best practices
• Join events to assist with set up, manage timings, provide exceptional customer service, and ensure smooth operations

In-Person Responsibilities:

• Attend meetings on behalf of Neeta when she is unavailable to gather information or complete tasks
• Take responsibility for on-site inventory management
• Assist with product fulfilment as needed
• Physically organize paperwork, files, inventory, company assets, and props
• Handle contracts and ensure they are filed in a timely manner
• Create comprehensive physical and digital binders of business contacts and notes
• Provide assistance during photoshoots and filming for content creation
• Contribute to ad-hoc projects as and when required
• Above all, fully embrace the spirit of FUN!

Personal Assistant (30% of the job – 7+ hours a week)

Approximately 30% of this role involves supporting Neeta Sharma with personal and family affairs. While Neeta prefers to handle these matters herself, she needs a compassionate and talented individual to provide assistance when necessary - eg: crunch times.

• Manage the family calendar, which could include coordinating with co-parents, organising school events, playdates, parties, family travel, bank holiday clubs, babysitting, and assisting with family birthday arrangements
• Occasional household errands such as grocery shopping, picking up gifts, sending packages, organizing clothes and toys, and purchasing household items
• Help with snacks or dinners for playdates as needed
• Assist with party planning
• Handle personal appointments related to healthcare, school, playdates, birthday parties, and babysitting
• Occasionally schedule household maintenance appointments, including gardeners, plumbers, cleaners, babysitters, and donations
• Assist with personal travel arrangements, including booking flights, hotels, and researching activities
• Occasional babysitting and ensure smooth handovers between co-parents
• Keep track of important dates for passports, insurance, leases, subscriptions, taxes, and more
• Contribute to ad-hoc projects as needed

Requirements

• 4+ years experience as an Executive Assistant / Personal Assistant or in a similar role
• 3+ years of experience in a customer service role, ensuring outstanding support to clients
• Experience with several of the Operational platforms, such as G-suite, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Project Management tools (Asana, Monday.com, Notion, or Trello), Quickbooks, and Calendly
• Hands-on experience with several of the following technical retailer platforms: Shopify, Klavio, Canva, and Social Media Platforms (Facebook, Instagram, LinkedIn, Tik Tok)
• A proactive and self-motivated individual who excels at prioritising tasks based on urgency and identifying opportunities for process improvement.
• Excellent organisational and time management skills, with a knack for multitasking effectively
• Strong attention to detail and problem-solving abilities
• Ability to listen attentively and actively engage in conversations
• A mature, hardworking, dedicated, and passionate attitude towards work
• Must #rockwithcare and take pride in everything they do
• Focused on progress rather than perfection, with a dedication to continual improvement
• Interest in physical organisation of inventory, documents, swag, stationary, etc.
• Experience with design or inventory management
• Ability to handle confidential information with the utmost discretion
• Enthusiasm for learning and personal growth, including receiving (and offering) constructive feedback
• Experience in formatting presentations and creating visually appealing content
• Effective, open, and honest communication skills, with a proactive approach to following up and assertiveness when needed
• Exceptional communication skills, both written and verbal
• Ability to maintain confidentiality and exercise good judgment
• Proactive and self-motivated, with a strong sense of responsibility and ownership
• Ability to work independently and as part of a team
• Flexibility and adaptability to work in a fast-paced and ever-changing environment
• High level of professionalism and dedication to customer service
• Keen interest in developing emotional intelligence (EQ) and intuition
• Knowledge of the Health, Wellness, or Retail industry is an asset
• Experience working with children is an asset
• This role will involve travel for errands, inventory management, workshops, lectures, exhibitions, and retreats as required. Car not required. Public Transport or Ubers suffice :)
• The job will require lifting of inventory, props, camera stands, etc. Nothing too heavy but an FYI.

Benefits

• An opportunity for personal growth through participating in a variety of projects
• Free Grounded 1002 products
• Learn about best practices in wellness
• Succession planning: Within the next 18 months, the ideal candidate will have the opportunity to develop their own full-time role within Grounded 1002, either taking ownership of a specific function OR we encourage dialogue to help you fulfil your future goals, even if they are not with Grounded 1002.

Japanese Food Company seeks for:

Position: Sales & Office Manager
Location: North Acton
Employment Type: Full-time

Salary: up to 60K GBP

This is a dual role that combines responsibility for driving sales growth with overseeing the day-to-day operations of our small office. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to manage administrative tasks with efficiency and attention to detail.

Key Responsibilities

Sales Management

• Develop and implement sales strategies to achieve company targets.
• Build and maintain strong relationships with existing and potential clients.
• Identify new business opportunities and support market expansion.
• Prepare and present regular sales reports and forecasts to senior management
• Analyse sales data to measure performance and identify areas for improvement.
• Manage and support a small sales team, setting clear goals and performance targets to keep the team motivated.
• Represent the company at exhibitions, trade shows, and client meetings.

Office Management

• Oversee the day-to-day administrative operations of a small office, ensuring smooth and efficient functioning.

• Manage office administration, including correspondence, scheduling, and record-keeping.
• Handle basic bookkeeping tasks, including processing invoices, expense reports, and liaising with our external accountant.
• Support finance-related tasks such as invoicing, expenses, and budget monitoring.
• Supervise and support a small team, fostering a positive and efficient working environment.
• Coordinate with suppliers, service providers, and external partners.
• Provide regular reports to senior management and participate in scheduled management meetings.
• Serve as the first point of contact for visitors and calls, providing professional customer service.

Requirements

• Proven experience in sales and/or business development, ideally in food import/export.
• Strong organizational and multitasking skills with attention to detail.
• Experience in office administration or team management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with accounting software is an advantage.
• Ability to work independently and manage multiple priorities.
• Language requirement Business-level English; Japanese other language skills a plus.

About Low Carbon

Low Carbon is a purpose driven company that creates large-scale renewable energy in the global fight against climate change. Our mission is to protect the planet for future generations while delivering positive returns for our communities and investors. Our goal is to produce as much new renewable energy as possible while limiting our own environmental impact. We do this by developing, investing in, and operating large-scale renewable energy projects across the globe.

All of us at Low Carbon know that trust is a vital component of the climate fight. We are a long-standing certified B-Corporation, a reflection of our fundamental ethos to balance the needs of the environment and society with our bottom line.

We are extremely proud of the highly professional and talented team at Low Carbon.  We have built a positive learning culture that incorporates respect, trust, collaboration, and a shared passion to combat climate change.  It is an open, friendly and supportive environment, and we are proud to say we work here. As we grow, we are committed to increasing diversity in the team, and continuing to foster an inclusive environment where we can learn from each other.

Role Description

This 12 week full-time internship is designed to provide hands-on experience in a corporate, customer facing setting. You will be playing an important role supporting colleagues, managing the physical office environment, and providing first class customer service. You will be based in our modern London office, a short walk to Buckingham Palace, 5 days a week.

During the internship you will learn about different aspects of how a growing renewable energy business operates, building relationships with stakeholders in teams including ESG, Finance, Investment, Legal, HR, Technology and more.

The opportunity would suit someone pursuing a career as a personal assistant or in executive support / climate change / renewable energy / investor relations marketing, looking to gain some value experience in a collaborative, high performing environment.

Key Responsibilities

Front of House incorporates desk duties, office management and service. You share the responsibility of ensuring Stirling Square is a well-run and maintained professional setting for both employees and guests of Low Carbon. This will include:

• Greeting guests, ensuring everyone has a positive experience when visiting Low Carbon
• Manage phone calls and front of house inbox
• Overseeing the use of our meeting rooms via outlook calendars
• Stock control of stationary and kitchen supplies
• Open and close down of the office
• General office tidiness including kitchen, meeting rooms, post rooms and corridors
• Understand office technology such as MS teams, outlook, printer etc.
• Responsibility to identify and report office faults e.g. technology, hazards, AC etc.
• Management and recording of incoming post
• Assisting in hospitality service and catering to guests and staff

Person Specification

• An excellent communicator with a friendly, approachable and professional manner
• Able to bridge the gap between customer service and being part of the company team
• Energetic, reliable, adaptable, able to show initiative
• Highly organised, great attention to detail and a focus on getting things done
• Have a ‘hands on’ approach to the position and support to wider company
• Is an enthusiastic and committed team player who is happy to be there and interact
• Shows a desire to learn and grow

Skills & Experience

• Demonstrable experience in high-end hospitality
• Comfortable computer skills
• Excellent communication skills
• An interest/passion for tackling climate change to represent the Low Carbon culture
• Organisation; ability to multitask and manage priorities

Our Compensation & Benefits

• Competitive salary
• 26 days holiday + your birthday off (pro-rata for the duration of your internship)
• Lots of office social events
• Working in newly fit-out offices in Central London
• Get to work with an experienced, talented team of renewable energy professionals
• Be a part of a dynamic, entrepreneurial mission driven culture
• Make your unique contribution to the fight against climate change

Director of Project Management Office

• Salary range:  £70,738 per annum
• Type of contract:  12 months fixed term contract
• Location:  London, Hybrid
• Working hours:  Full time, 35 hours per week (other options available)

About the role

We are looking for a Director of Project Management Office (PMO) to lead and shape how projects are delivered across the College. This senior role, reporting to the Executive Director of External Affairs, will play a central part in strengthening our project management capability and driving forward change, including digital transformation. Your leadership will help ensure that our projects are appropriately scoped and initiated, delivered effectively and that they directly support our mission to improve the health of women and girls worldwide.

Responsibilities:

• Lead, inspire and develop our team of project managers and business analysts.
• Ensure a consistent and collaborative approach to project delivery across the College is maintained and followed.
• Ensure projects deliver strategic value, on time and within budget.
• Provide senior-level advice to the Executive Committee and Board.
• Build project management capability across the organisation.
• Develop and maintain relationships with key stakeholders to ensure seamless communication and collaboration.

This is a great opportunity for someone who thrives on leading people, driving change and building the foundations for high-quality project delivery that makes a real difference in women’s health.

For the full list of key responsibilities, please check the recruitment pack.

About you

This position is well-suited to a confident leader who enjoys working collaboratively and influencing at all levels. You will bring both strategic insight and hands-on experience of delivering complex programmes.

Requirements:

• Project Management qualification (e.g. PRINCE2/Agile) or equivalent professional development.
• Proven experience leading complex projects and programmes with multiple stakeholders.
• Demonstrated success in supporting business transformation and embedding project management practices.
• Effective people leadership, with experience mentoring or managing project professionals.
• Strong communication and interpersonal skills, able to present complex information with clarity.
• Financial acumen and the ability to manage and optimise budgets.

We particularly welcome applications from those with experience in the charity, membership or not-for-profit sectors, although this is not essential.

If you are motivated by leading change, supporting colleagues to succeed, and shaping the future of project management within a values-led organisation, we’d love to hear from you.

Our culture and benefits

As a key member of the team, you will be located in our offices in London Bridge. We offer a friendly, values led working culture with an excellent benefits package that includes:

• Agile and flexible working environment and free lunch onsite
• 25 days annual leave, plus bank holidays and office closure from 25 December to 1 January
• 10% pension contribution after probation
• Enhanced wellbeing and family support
• Interest-free bike and season ticket loans after probation
• Tailored Learning and Development and study leave
• Affinity staff networks
• Life assurance and income protection schemes
• Lifestyle discounts

For a full list of the benefits we offer, please visit our careers site.

How to apply

• Click on Apply to be taken to our recruitment platform, Applied.
• Applications close at 10.00 am on Monday 29 September 2025.
• We encourage candidates to apply early and reserve the right to close the advert and appoint before the closing date.
• We will be interviewing candidates in the week commencing 6 October 2025.

We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We welcome applications from all backgrounds and particularly encourage candidates from underrepresented groups, including those from black, Asian and minority ethnic backgrounds and people with disabilities. To find out more, please see our Diversity Policy and Equal Opportunities Policy.

Please note: We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa.

Director of Project Management Office

Role: XMO Lead – Experience Management Office

Location: London, UK (Hybrid)

Job Type: Full-time

Job Description

As XMO Lead, you will be responsible for establishing and driving the Experience Management Office across strategic programmes. You will lead the definition and implementation of Experience Level Agreements (XLAs), oversee digital experience metrics, and ensure proactive service improvement across business areas.

Key Responsibilities

• Define and deliver the XMO vision, objectives, and roadmap.
• Lead gap analysis and setup of XMO during transformation programmes.
• Establish governance structures, steering committees, and stakeholder engagement plans.
• Manage Riverbed and other network and application performance tools in conjunction with our delivery partner for real-time experience monitoring.
• Drive continuous improvement through root cause analysis and lessons learned.
• Champion experience-led service design across product teams and service towers.
• Collaborate with Partner Advisory Group (PAG) and Digital Hub to embed experience culture.
• Report on DEX scores, incident response times, and satisfaction metrics.

Qualifications

• Proven leadership in IT service management or transformation programmes.
• Experience with XLAs, VLAs, DEM tools (e.g. Riverbed), and service improvement frameworks.
• Strong stakeholder management and governance experience.
• Familiarity with ITIL4, ServiceNow, and modern workplace technologies.
• Excellent communication and strategic planning skills.

Company Description

Version 1 has celebrated over 28 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Our expertise enables our customers to navigate the rapidly changing Digital-First world we live in. We foster strong partnerships with leading technology giants including Microsoft, AWS, Oracle, Red Hat, OutSystems, Snowflake, ensuring that our customers are provided with the highest quality solutions and services.

We’re an award-winning employer reflecting how our employees are at the very heart of Version 1 and what we do:

• UK & Ireland's premier AWS, Microsoft & Oracle partner
• 3300+ strong, €350/£300m revenue business
• 10+ years as a Great Place to Work in Ireland & UK
• Best Workplace for Women in the UK & Ireland by GPTW
• Best Workplace for Wellbeing in the UK by GPTW

We’re a core values driven company, we hire people who share our values, and we reward those who display and foster them, it’s deeply embedded within our DNA. Invest in us and we’ll invest in you!

Additional information

Why Version 1?

At Version 1 , we believe in providing our employees with a comprehensive benefits package that prioritises their wellbeing, professional growth, and financial stability.

• Share in our success with our Quarterly Performance-Related Profit Share Scheme, where employees collectively benefit from a share of our company's profits.
• Strong Career Progression & mentorship coaching through our Strength in Balance & Leadership schemes with a dedicated quarterly Pathways Career Development programme.
• Flexible/remote working, Version 1 is tremendously understanding of life events and people’s individual circumstances and offer flexibility to help achieve a healthy work life balance.
• Financial Wellbeing initiatives including; Pension, Private Healthcare Cover, Life Assurance, Financial advice and an Employee Discount scheme.
• Employee Wellbeing schemes including Gym Discounts, Bike to Work, Fitness classes, Mindfulness Workshops, Employee Assistance Programme and much more. Generous holiday allowance, enhanced maternity/paternity leave, marriage/civil partnership leave and special leave policies.
• Educational assistance, incentivised certifications, and accreditations, including AWS, Microsoft, Oracle, and Red Hat.
• Reward schemes including Version 1’s Annual Excellence Awards & ‘Call-Out’ platform.
• Environment, Social and Community First initiatives allow you to get involved in local fundraising and development opportunities as part of fostering our diversity, inclusion and belonging schemes.

And many more exciting benefits…