2,515 Executive Personal Assistant jobs in the United Kingdom

Blue Diamond Recruitment is working exclusive with a growing construction business to recruit an Executive Personal Assistant to support Directors across the company.

This is an exciting opportunity to join a forward thinking business with an excellent culture that values its people. You’ll play a pivotal role in supporting senior leadership and ensuring the smooth running of day-to-day operations within a dynamic environment.

As Personal Assistant, you will provide high level administrative, organisational, and logistical support the Directors. Your role will involve managing diaries, coordinating projects, preparing reports and acting as a key point of contact within the business.

Key Responsibilities

• Administrative Support: Handle incoming and outgoing correspondence, prepare reports, documents, presentations, and support key business activities.
• Schedule Management: Coordinate busy diaries, arrange internal and external meetings and ensure time is optimised effectively.
• Project Coordination: Assist in planning and managing business projects, helping to ensure timelines are met.
• Operational Support: Work closely with Directors and staff to support day-to-day operations and provide administrative assistance where required.
• Communication: Act as a liaison between Directors, staff, and external stakeholders, ensuring professional and efficient communication across all channels.

To be successful in this role, you will bring:

• Exceptional organisational skills – able to manage multiple priorities and remain composed under pressure.
• Adaptability – comfortable working in a fast-moving environment with shifting demands.
• Initiative – proactive in anticipating needs and resolving issues before they arise.
• Discretion and professionalism – able to handle confidential information with care.
• Strong communication skills – clear, confident, and effective in both written and verbal communication.

Offering c£30,000 basic salary, scope for development within a growing business, a supportive and people focused culture, additional perks.

To apply for this Executive Personal Assistant job, please send your CV to

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Title: Executive Personal Assistant

Location: London (office based)

Salary: £40,000 – £50,000

Are you an organised, proactive professional who thrives supporting senior leaders? We’re are partnered with a International Property and Real Estate Development company looking for an experienced Executive PA to provide high-level administrative, organisational and strategic support to our senior leadership team.

This pivotal position will see you act as a trusted partner to the CEO and a senior director, helping them focus on key priorities by managing time, communications, and stakeholder relationships.

Key responsibilities

• Oversee diaries and coordinate schedules to ensure senior leaders’ time is used effectively.
• Organise and prepare documents, presentations, reports, and meeting packs ahead of deadlines.
• Act as a professional first point of contact, managing calls, emails, and queries from colleagues and external partners.
• Arrange and manage meetings, including logistics, agendas, briefing notes, and follow-up actions.
• Plan and book travel, accommodation, and itineraries, ensuring efficient use of resources.
• Maintain strict confidentiality when handling sensitive information or documentation.
• Support senior leaders on ad-hoc projects and initiatives, liaising with teams across the business and external stakeholders.
• Keep digital and paper records well organised, ensuring information is up to date and easy to access.
• Proactively identify opportunities to improve processes and flag potential issues early.

About you

• Background as an Executive PA, Senior PA, or similar role supporting senior decision-makers (experience in professional services or property sectors is a plus but not essential).
• Outstanding organisational skills, with the ability to prioritise tasks and meet competing deadlines.
• Clear and confident communicator, able to produce accurate documents and polished presentations.
• Demonstrates discretion, professionalism, and integrity in all interactions.
• Advanced knowledge of Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Comfortable building strong working relationships at all levels, both internally and externally.
• Proactive and resourceful approach, with confidence to work independently and anticipate needs.
• Sharp attention to detail and commitment to accuracy.

Inventum Group is passionate about equity, diversity and inclusion. We seek individuals from the widest talent pool and encourage underrepresented talent to apply for vacancies with us. We are committed to recruitment processes that are fair for all, regardless of background and personal characteristics. If you require any adjustments to apply for a role with us, please let us know in whatever way suits you best. Inventum Group is a Recruitment and ED&I Consultancy Business.

Title: Executive Personal Assistant

Location: London (office based)

Salary: £40,000 – £50,000

Are you an organised, proactive professional who thrives supporting senior leaders? We’re are partnered with a International Property and Real Estate Development company looking for an experienced Executive PA to provide high-level administrative, organisational and strategic support to our senior leadership team.

This pivotal position will see you act as a trusted partner to the CEO and a senior director, helping them focus on key priorities by managing time, communications, and stakeholder relationships.

Key responsibilities

• Oversee diaries and coordinate schedules to ensure senior leaders’ time is used effectively.
• Organise and prepare documents, presentations, reports, and meeting packs ahead of deadlines.
• Act as a professional first point of contact, managing calls, emails, and queries from colleagues and external partners.
• Arrange and manage meetings, including logistics, agendas, briefing notes, and follow-up actions.
• Plan and book travel, accommodation, and itineraries, ensuring efficient use of resources.
• Maintain strict confidentiality when handling sensitive information or documentation.
• Support senior leaders on ad-hoc projects and initiatives, liaising with teams across the business and external stakeholders.
• Keep digital and paper records well organised, ensuring information is up to date and easy to access.
• Proactively identify opportunities to improve processes and flag potential issues early.

About you

• Background as an Executive PA, Senior PA, or similar role supporting senior decision-makers (experience in professional services or property sectors is a plus but not essential).
• Outstanding organisational skills, with the ability to prioritise tasks and meet competing deadlines.
• Clear and confident communicator, able to produce accurate documents and polished presentations.
• Demonstrates discretion, professionalism, and integrity in all interactions.
• Advanced knowledge of Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Comfortable building strong working relationships at all levels, both internally and externally.
• Proactive and resourceful approach, with confidence to work independently and anticipate needs.
• Sharp attention to detail and commitment to accuracy.

Inventum Group is passionate about equity, diversity and inclusion. We seek individuals from the widest talent pool and encourage underrepresented talent to apply for vacancies with us. We are committed to recruitment processes that are fair for all, regardless of background and personal characteristics. If you require any adjustments to apply for a role with us, please let us know in whatever way suits you best. Inventum Group is a Recruitment and ED&I Consultancy Business.

• Managing and maintaining complex executive calendars, including scheduling meetings, appointments, and travel.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Preparing, proofreading, and editing correspondence, reports, and presentations.
• Screening and directing phone calls, emails, and other communications.
• Organising and facilitating meetings, including preparing agendas, taking minutes, and following up on action items.
• Managing and organising electronic and physical filing systems.
• Assisting with event planning and coordination.
• Conducting research and compiling information as required.
• Processing expense reports and managing invoices.
• Acting as a gatekeeper and liaison between executives and other employees or external parties.
• Handling confidential information with the utmost discretion.
• Proactively identifying and addressing potential issues before they arise.
• Ensuring smooth daily operations for the executives supported.
• Building and maintaining strong working relationships across the organisation.

• Manage and maintain the executive's complex and dynamic calendar, scheduling appointments and meetings efficiently.
• Coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Act as a primary point of contact for the executive, screening calls and emails, and managing communications.
• Organise and prepare agendas for meetings, take accurate minutes, and track action items.
• Handle confidential information with the highest level of discretion and integrity.
• Manage expenses and process invoices accurately and on time.
• Conduct research and compile information for various projects and initiatives.
• Provide general administrative support, including filing, printing, and copying.
• Liaise effectively with internal departments and external clients, partners, and stakeholders.

• Proven experience as an Executive Personal Assistant or similar role, supporting senior management.
• Exceptional organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• Proactive mindset with a strong ability to anticipate needs.
• Professional demeanor and excellent interpersonal skills.

• Manage and maintain complex and ever-changing executive calendars, scheduling meetings, appointments, and travel.
• Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring all logistics are handled efficiently.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of executives.
• Act as the primary point of contact for internal and external stakeholders, managing communications and screening calls.
• Organise and coordinate executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Manage and process expense reports and reimbursements in a timely manner.
• Conduct research and compile information for meetings, projects, and presentations.
• Maintain and organise electronic and physical filing systems, ensuring confidentiality and accessibility.
• Anticipate the needs of executives and proactively address potential issues.
• Liaise with various departments to gather information and facilitate decision-making.
• Support the planning and execution of company events and off-sites.
• Handle sensitive and confidential information with the utmost discretion.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative support role.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Discretion and a high level of professionalism when handling confidential information.
• Ability to work proactively, anticipate needs, and demonstrate initiative.
• Experience with travel booking and expense management systems.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Adaptability and resilience in a fast-paced environment.
• Familiarity with working in a hybrid office setting.
• A degree or relevant professional qualification is advantageous.

• Manage and optimise complex diaries for multiple senior executives, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Act as a gatekeeper and first point of contact for executives, managing incoming communications and enquiries efficiently.
• Organise and manage events, conferences, and team offsites, ensuring seamless execution.
• Conduct research and prepare briefing materials for meetings and travel.
• Handle expense reporting and reconcile corporate credit card statements.
• Maintain and organize physical and digital filing systems, ensuring easy retrieval of information.
• Assist with special projects and initiatives as required.
• Proactively identify opportunities to improve administrative processes and enhance efficiency.
• Liaise with internal departments and external stakeholders to facilitate smooth operations.
• Handle confidential information with the utmost discretion and integrity.

• Proven experience as an Executive Personal Assistant or similar senior administrative role, supporting C-level executives.
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
• Excellent written and verbal communication skills, with a strong command of English grammar and professional etiquette.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
• Discretion and a high level of confidentiality.
• A proactive, can-do attitude with a strong sense of initiative.
• Ability to work independently and as part of a team, adapting to changing priorities.
• Experience with event planning and coordination is advantageous.
• Familiarity with remote collaboration tools is beneficial.
• This role requires attendance in the **Nottingham, Nottinghamshire, UK** office on designated days, with the flexibility to work remotely on others.