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Murray Recruitment are recruiting an Administrator / PA for our client based in East Ayrshire.

Role Overview

This is a fantastic opportunity for a motivated and detail-oriented individual to join a growing, values-led engineering organisation with a strong commitment to people, community, and sustainable growth. The Administrator / PA will play a vital role in supporting the efficient delivery of projects, managing business risk, and providing key administrative and personal assistant support to the senior leadership team. This role is ideal for someone looking to develop their career within a progressive and supportive environment.

Key Responsibilities

Commercial Administration
Maintain and update the Contract Register and track contract negotiation status.
Assist in the review and commentary on contract terms and conditions.
Support in issuing subcontract documentation and maintaining related records.
Set up project folders, job numbers, and project initiation forms.
Track valuation submissions and payments received, maintaining control sheets.
Reconcile payments and liaise with the Finance Manager on cash flow.
Support Work in Progress assessments and maintain retention registers.
Assist in negotiating and maintaining supplier contracts, leases, and commercial agreements.
Provide administrative support for commercial property management and tenant liaison.

HR Administration
Prepare, issue, and file offer letters, contracts, and induction materials.
Take minutes at HR-related meetings and support documentation processes.

PA Duties
Assist in planning meetings, events, and visits.
Co-ordinate company-wide events and assist in creating presentation materials.
Provide ad hoc support including travel planning and confidential minute-taking.

Skills & Experience

Experienced Administrator
Proficient in Microsoft Excel, Word, and PowerPoint.
Excellent planning, organisation, and communication skills.
Prior experience with SAGE Job Costing and Microsoft Project is beneficial (training provided).
Discretion and integrity when handling confidential matters.
Strong interpersonal skills and a collaborative approach.
Eagerness to learn and a proactive, can-do attitude.

Offering

Salary: Dependent on experience
5% employer pension contribution
Group Life Assurance (4x salary)
Health cash plan
24 days annual leave plus 6 statutory days (increasing by 5 days after one year)
Occupational sick pay scheme
Hybrid working available following completion of training and probationary period (typically 3–4 months)
A positive, supportive working environment with a people-first culture

You will need to have both outstanding customer focus coupled with in depth knowledge of plant equipment. The ability to attend site and understand the customer needs and resolve any mechanical or electrical issues in a safe, timely and cost-effective manner, utilising the most up to date dealer software and repair techniques.

As a Finning Engineer you will receive:

• Salary £38,500 -£43,800
• 25 days holiday (purchase up to 5 extra days holiday)
• Annual Bonus
• Annual Tool Allowance
• Healthcare benefits (medical, optical, hearing, dentistry, and new child payments to support new parents)
• Access to company share scheme
• Up to 7% pension (matched by company)
• Refer a friend bonus
• Employee reward platform (retails discounts and other employee rewards)
• Life insurance
• Laptop and phone, van
• Industry leading CAT product training
• Overtime

Additionally, you will benefit from enhanced maternity and paternity packages, family-friendly policies to support working parents, enhanced flexible working options, support from a team of 40+ Mental Health first aiders, employee wellbeing solutions, the opportunity to work with your charity of choice, and length of service & recognition awards.

Main Job Functions

• Provide an estimate of arrival time at customer’s site in response to service request based on the job instructions from Branch giving details of customer location, machine, contact name and nature of problem and current work situation.
• Contact customer’s site management in order to register arrival and presence on site and ensure knowledge of customer procedures so as to adhere to site requirements.
• Diagnose the likely cause of reported equipment problems, in discussion with customer operators/supervisors and using specialised equipment, in order to provide the customer with an information for the work required. Provide a comprehensive detail to allow Finning to construct a quote as requested by the customer.
• Identify the parts required to carry out the repair and requisition any parts and determine expected time of delivery so that a date and time of any necessary service re-visit can be agreed with customer.
• Undertake repair and service work on the machine to the agreed work plan, removing and despatching components for specialist attention and re-installing the original or replacement, to bring the machine up to the required standards.

Specific Skills

• Work autonomously on own initiative as well as part of a team 
• Strong communication & interpersonal skills and ability to build positive relationships across all levels of the business
• Strong planning and organisational skills with the ability to work in high-pressured situations and to tight deadlines   
• Effective problem solver with strong analytical skills
• Motivated and Dynamic Self-starter

Education and Experience

• Knowledge in the use of field-based diagnosis tools and equipment essential   
• Heavy Earth Moving equipment operating knowledge

• LDV driving licence
• Apprentice trained engineer / Formally trained (NVQ Level 3 preferred) and served as a service engineer for a significant period or development opportunity for a qualified apprentice
• Experience of a variety of construction and static machines essential

At Finning we believe that our people are the heart and soul of our company and fundamental to our success. Our employees are rewarded with an attractive all-round benefits package including 25 days holiday, company pension scheme, healthcare, company share scheme and various flexible benefits.

If you would like to work for a global organisation offering industry leading training and a competitive package then apply online today 

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter. Finning is a forces-friendly employer having signed the Armed Forces Covenant, and pledges to treat those who serve or have served in the armed forces, and their families fairly.

• Design, develop, and implement IAM solutions using One Identity Manager.
• Collaborate with other team members to ensure that IAM solutions meet business requirements, security standards, and regulatory compliance.
• Develop custom scripts and processes to extend the functionality of One Identity Manager.
• Configure and maintain connectors for identity sources such as Active Directory, LDAP, and HR systems.
• Perform IAM solution testing, troubleshooting, and issue resolution.
• Be responsible for the development lifecycle, testing and deployment of your code, ensuring change compliance is maintained throughout.
• Proactively ensure that the platform remains in line with emerging technologies by ensuring upgrades are completed in a timely manner.
• Provide technical guidance to clients and other team members on IAM best practices, solution design, and implementation.
• Participate in the development and delivery of client training programs and technical documentation as required.
• Have an identity first approach with a sound understanding of the concept of least privileged.
• Conduct regular audits and assessments of the IAM stack identify and address any security gaps or vulnerabilities.
• Work with auditors to and supply evidence as required.
• Stay ahead of the security curve and make best practice recommendations to senior management (NIST, NCSC etc.)
• Be able to work autonomously on complex projects, gathering key information and making appropriate recommendations.
• Mentoring and support for other members of the Team.

• Solid understanding of Identity Governance and Administration platforms (preferably One Identity) with extensive demonstrable recent experience in the field.
• Strong understanding of IAM concepts and protocols such as LDAP, SAML, OAuth, and OpenID Connect.
• Expertise in cross platform scripting (TSQL, Powershell, bash etc.)
• On premise and cloud directory services (LDAP, Azure AD, GSuite etc.)
• Be a subject matter expert on both legacy and modern authentication protocols.
• Have excellent security awareness including standards e.g., IS , NIST and CIS.
• Have a good understanding of Web APIs including SOAP, REST and GraphQL architectures.
• Have a good understanding of Access Controls and Identity Lifecycle management.
• Have excellent communication and organisational skills.

• Sky Q, for the TV you love all in one place
• The magic of Sky Glass at an exclusive rate
• A generous pension package
• Private healthcare
• Discounted mobile and broadband
• A wide range of Sky VIP rewards and experiences

• Design, develop, and implement IAM solutions using One Identity Manager.
• Collaborate with other team members to ensure that IAM solutions meet business requirements, security standards, and regulatory compliance.
• Develop custom scripts and processes to extend the functionality of One Identity Manager.
• Configure and maintain connectors for identity sources such as Active Directory, LDAP, and HR systems.
• Perform IAM solution testing, troubleshooting, and issue resolution.
• Be responsible for the development lifecycle, testing and deployment of your code, ensuring change compliance is maintained throughout.
• Proactively ensure that the platform remains in line with emerging technologies by ensuring upgrades are completed in a timely manner.
• Provide technical guidance to clients and other team members on IAM best practices, solution design, and implementation.
• Participate in the development and delivery of client training programs and technical documentation as required.
• Have an identity first approach with a sound understanding of the concept of least privileged.
• Conduct regular audits and assessments of the IAM stack identify and address any security gaps or vulnerabilities.
• Work with auditors to and supply evidence as required.
• Stay ahead of the security curve and make best practice recommendations to senior management (NIST, NCSC etc.)
• Be able to work autonomously on complex projects, gathering key information and making appropriate recommendations.
• Mentoring and support for other members of the Team.

• Solid understanding of Identity Governance and Administration platforms (preferably One Identity) with extensive demonstrable recent experience in the field.
• Strong understanding of IAM concepts and protocols such as LDAP, SAML, OAuth, and OpenID Connect.
• Expertise in cross platform scripting (TSQL, Powershell, bash etc.)
• On premise and cloud directory services (LDAP, Azure AD, GSuite etc.)
• Be a subject matter expert on both legacy and modern authentication protocols.
• Have excellent security awareness including standards e.g., IS , NIST and CIS.
• Have a good understanding of Web APIs including SOAP, REST and GraphQL architectures.
• Have a good understanding of Access Controls and Identity Lifecycle management.
• Have excellent communication and organisational skills.

• Sky Q, for the TV you love all in one place
• The magic of Sky Glass at an exclusive rate
• A generous pension package
• Private healthcare
• Discounted mobile and broadband
• A wide range of Sky VIP rewards and experiences