134 Admin Coordinator jobs in the United Kingdom

Construction Admin Coordinator (Quotes / Specifications)

£28 000 - £32 000 * 33 days' holiday * Health cash plan * Life assurance * Staff rewards

Swadlincote - office-based (hybrid after probation) * Start to suit notice

Are you in Admin / Sales Support or similar and have worked with Construction Quotes /Specs? Join an award-winning Construction Company offering full training into Technical Manageme.

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Job Title: Admin & Operations Coordinator

Location: Cheltenham

About the Role:
We are seeking a highly organised and proactive Admin & Operations Coordinator to join the team at a shopping centre in Cheltenham. This pivotal role supports the smooth day-to-day running of the centre, managing internal and external communications, maintaining operational compliance, supporting marketing initiatives, and providing vital administrative support. You will be the key link between occupiers, suppliers, and stakeholders, ensuring an exceptional experience for both retailers and visitors.

Key Responsibilities:

People & Communication

• Act as the first point of contact for occupiers and customers, ensuring effective communication and prompt issue resolution.
• Coordinate internal communications and manage occupier briefings, meetings, and newsletters.
• Maintain the occupier handbook and facilitate clear, regular updates.
• Support Centre Management with meeting preparation, minute taking, and visitor management.

Marketing & Promotions

• Coordinate occupier promotional activity requests and liaise with the Marketing team and Centre Manager.
• Maintain and update the centre's website and social media channels with events and retailer news.
• Engage with local charities and community groups to facilitate in-centre events and initiatives.
• Assist in the delivery of marketing campaigns and work closely with PR and marketing agencies.

Operational & Financial Management

• Assist with monitoring footfall and occupier performance, and support business planning.
• Manage service providers, ensuring SLA compliance.
• Maintain financial records through HORIZON, including invoicing, service charges, petty cash, and budget tracking.
• Support commercialisation and manage vacant units, including discretionary spend oversight.

Administrative & Office Management

• Oversee smooth office operations including calls, correspondence, stationery procurement, and IT coordination.
• Process purchase orders, reconcile invoices, and produce financial and client reports.
• Maintain accurate records of service charge expenditure and reporting.

Revenue & Promotions

• Manage promotional bookings and ensure compliance with centre policies.
• Track income and expenditure related to promotional activity.
• Ensure smooth execution of occupier promotional activity with clear communication and follow-up.

Additional Duties

• Support duty management responsibilities in the absence of the Centre Manager.
• Liaise with external managing agents (Sanderson Weatherall) and other stakeholders to ensure service excellence.
• Assist in event coordination and regular inspections of vacant units.

What We're Looking For:

• Proven administrative or office management experience, ideally in retail, property, or commercial environments.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with digital platforms (social media, website updates).
• Knowledge of Health & Safety practices in a commercial setting.
• Financial administration experience, including budgeting and invoice processing.
• A proactive, flexible, and professional approach to work.

What You'll Gain:

• A dynamic and varied role at the heart of a vibrant retail centre.
• Opportunities to work collaboratively with occupiers, the local community, and marketing professionals.
• Exposure to operational, marketing, and commercial property management practices.
• A supportive team environment with room for professional growth.

Job Title: Admin & Operations Coordinator

Location: Cheltenham

About the Role:
We are seeking a highly organised and proactive Admin & Operations Coordinator to join the team at a shopping centre in Cheltenham. This pivotal role supports the smooth day-to-day running of the centre, managing internal and external communications, maintaining operational compliance, supporting marketing initiatives, and providing vital administrative support. You will be the key link between occupiers, suppliers, and stakeholders, ensuring an exceptional experience for both retailers and visitors.

Key Responsibilities:

People & Communication

• Act as the first point of contact for occupiers and customers, ensuring effective communication and prompt issue resolution.
• Coordinate internal communications and manage occupier briefings, meetings, and newsletters.
• Maintain the occupier handbook and facilitate clear, regular updates.
• Support Centre Management with meeting preparation, minute taking, and visitor management.

Marketing & Promotions

• Coordinate occupier promotional activity requests and liaise with the Marketing team and Centre Manager.
• Maintain and update the centre's website and social media channels with events and retailer news.
• Engage with local charities and community groups to facilitate in-centre events and initiatives.
• Assist in the delivery of marketing campaigns and work closely with PR and marketing agencies.

Operational & Financial Management

• Assist with monitoring footfall and occupier performance, and support business planning.
• Manage service providers, ensuring SLA compliance.
• Maintain financial records through HORIZON, including invoicing, service charges, petty cash, and budget tracking.
• Support commercialisation and manage vacant units, including discretionary spend oversight.

Administrative & Office Management

• Oversee smooth office operations including calls, correspondence, stationery procurement, and IT coordination.
• Process purchase orders, reconcile invoices, and produce financial and client reports.
• Maintain accurate records of service charge expenditure and reporting.

Revenue & Promotions

• Manage promotional bookings and ensure compliance with centre policies.
• Track income and expenditure related to promotional activity.
• Ensure smooth execution of occupier promotional activity with clear communication and follow-up.

Additional Duties

• Support duty management responsibilities in the absence of the Centre Manager.
• Liaise with external managing agents (Sanderson Weatherall) and other stakeholders to ensure service excellence.
• Assist in event coordination and regular inspections of vacant units.

What We're Looking For:

• Proven administrative or office management experience, ideally in retail, property, or commercial environments.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with digital platforms (social media, website updates).
• Knowledge of Health & Safety practices in a commercial setting.
• Financial administration experience, including budgeting and invoice processing.
• A proactive, flexible, and professional approach to work.

What You'll Gain:

• A dynamic and varied role at the heart of a vibrant retail centre.
• Opportunities to work collaboratively with occupiers, the local community, and marketing professionals.
• Exposure to operational, marketing, and commercial property management practices.
• A supportive team environment with room for professional growth.

Job Title: Admin & Operations Coordinator

Location: Cheltenham

About the Role:
We are seeking a highly organised and proactive Admin & Operations Coordinator to join the team at a shopping centre in Cheltenham. This pivotal role supports the smooth day-to-day running of the centre, managing internal and external communications, maintaining operational compliance, supporting marketing initiatives, and providing vital administrative support. You will be the key link between occupiers, suppliers, and stakeholders, ensuring an exceptional experience for both retailers and visitors.

Key Responsibilities:

People & Communication

• Act as the first point of contact for occupiers and customers, ensuring effective communication and prompt issue resolution.
• Coordinate internal communications and manage occupier briefings, meetings, and newsletters.
• Maintain the occupier handbook and facilitate clear, regular updates.
• Support Centre Management with meeting preparation, minute taking, and visitor management.

Marketing & Promotions

• Coordinate occupier promotional activity requests and liaise with the Marketing team and Centre Manager.
• Maintain and update the centre's website and social media channels with events and retailer news.
• Engage with local charities and community groups to facilitate in-centre events and initiatives.
• Assist in the delivery of marketing campaigns and work closely with PR and marketing agencies.

Operational & Financial Management

• Assist with monitoring footfall and occupier performance, and support business planning.
• Manage service providers, ensuring SLA compliance.
• Maintain financial records through HORIZON, including invoicing, service charges, petty cash, and budget tracking.
• Support commercialisation and manage vacant units, including discretionary spend oversight.

Administrative & Office Management

• Oversee smooth office operations including calls, correspondence, stationery procurement, and IT coordination.
• Process purchase orders, reconcile invoices, and produce financial and client reports.
• Maintain accurate records of service charge expenditure and reporting.

Revenue & Promotions

• Manage promotional bookings and ensure compliance with centre policies.
• Track income and expenditure related to promotional activity.
• Ensure smooth execution of occupier promotional activity with clear communication and follow-up.

Additional Duties

• Support duty management responsibilities in the absence of the Centre Manager.
• Liaise with external managing agents (Sanderson Weatherall) and other stakeholders to ensure service excellence.
• Assist in event coordination and regular inspections of vacant units.

What We're Looking For:

• Proven administrative or office management experience, ideally in retail, property, or commercial environments.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with digital platforms (social media, website updates).
• Knowledge of Health & Safety practices in a commercial setting.
• Financial administration experience, including budgeting and invoice processing.
• A proactive, flexible, and professional approach to work.

What You'll Gain:

• A dynamic and varied role at the heart of a vibrant retail centre.
• Opportunities to work collaboratively with occupiers, the local community, and marketing professionals.
• Exposure to operational, marketing, and commercial property management practices.
• A supportive team environment with room for professional growth.

Job Title: Admin & Operations Coordinator

Location: Cheltenham

About the Role:
We are seeking a highly organised and proactive Admin & Operations Coordinator to join the team at a shopping centre in Cheltenham. This pivotal role supports the smooth day-to-day running of the centre, managing internal and external communications, maintaining operational compliance, supporting marketing initiatives, and providing vital administrative support. You will be the key link between occupiers, suppliers, and stakeholders, ensuring an exceptional experience for both retailers and visitors.

Key Responsibilities:

People & Communication

• Act as the first point of contact for occupiers and customers, ensuring effective communication and prompt issue resolution.
• Coordinate internal communications and manage occupier briefings, meetings, and newsletters.
• Maintain the occupier handbook and facilitate clear, regular updates.
• Support Centre Management with meeting preparation, minute taking, and visitor management.

Marketing & Promotions

• Coordinate occupier promotional activity requests and liaise with the Marketing team and Centre Manager.
• Maintain and update the centre's website and social media channels with events and retailer news.
• Engage with local charities and community groups to facilitate in-centre events and initiatives.
• Assist in the delivery of marketing campaigns and work closely with PR and marketing agencies.

Operational & Financial Management

• Assist with monitoring footfall and occupier performance, and support business planning.
• Manage service providers, ensuring SLA compliance.
• Maintain financial records through HORIZON, including invoicing, service charges, petty cash, and budget tracking.
• Support commercialisation and manage vacant units, including discretionary spend oversight.

Administrative & Office Management

• Oversee smooth office operations including calls, correspondence, stationery procurement, and IT coordination.
• Process purchase orders, reconcile invoices, and produce financial and client reports.
• Maintain accurate records of service charge expenditure and reporting.

Revenue & Promotions

• Manage promotional bookings and ensure compliance with centre policies.
• Track income and expenditure related to promotional activity.
• Ensure smooth execution of occupier promotional activity with clear communication and follow-up.

Additional Duties

• Support duty management responsibilities in the absence of the Centre Manager.
• Liaise with external managing agents (Sanderson Weatherall) and other stakeholders to ensure service excellence.
• Assist in event coordination and regular inspections of vacant units.

What We're Looking For:

• Proven administrative or office management experience, ideally in retail, property, or commercial environments.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with digital platforms (social media, website updates).
• Knowledge of Health & Safety practices in a commercial setting.
• Financial administration experience, including budgeting and invoice processing.
• A proactive, flexible, and professional approach to work.

What You'll Gain:

• A dynamic and varied role at the heart of a vibrant retail centre.
• Opportunities to work collaboratively with occupiers, the local community, and marketing professionals.
• Exposure to operational, marketing, and commercial property management practices.
• A supportive team environment with room for professional growth.

• Create accurate quotations and process customer sales orders
• Raise purchase orders and invoices
• Keep customer databases and CRM systems up to date
• Manage incoming emails and calls, responding to enquiries and orders
• Support day-to-day office operations with planning, filing, and organisation
• Build and maintain relationships with new and existing customers via phone and email
• Handle incoming sales enquiries and follow up on leads
• Assist with LinkedIn content and email campaigns to support outreach

• Strong communication skills (written and verbal)
• Confident using Microsoft Office (Excel, Word, Outlook)
• Organised, proactive, and able to work independently or in a small team
• Experience in admin or customer service roles (essential)
• Familiarity with Sage (advantageous but not essential)
• A background in B2B sales or marketing is a bonus

Office Administration Assistant – Purchasing & Stores

Location : Macclesfield, Cheshire, SK10 2NZ
Salary : Up to £30,000 per annum, DOE + Excellent Benefits!
Contract : Full time, permanent

Why Join Us

• Be part of a growing and innovative company where your contributions will truly make a difference.
li>Work in a hands-on role that offers a variety of challenges.
• Join a friendly and supportive team with a shared commitment to quality and excellence.
• Competitive salary based on experience
• 25 days holiday, free parking and company pension scheme.
• Training provided in ERP systems and purchasing workflows.
• Opportunity to build experience in purchasing, logistics, and stock control.

RoBAT Ltd is a subsidiary of Mycronic, a global technology leader with a market valuation of approximately £3 billion.

Based at our headquarters in Macclesfield, Cheshire, we have a small multi-disciplined, dynamic team designing and manufacturing high-value robotic machines for testing PCBs (printed circuit boards).

The majority of our sales are to China and the USA, where we operate our own small factories and employ local teams to provide high-quality customer support.

RoBAT is firmly established as the leading company in this very specialised and niche marketplace. This is a unique opportunity to be part of a company at the forefront of industrial automation.

We are now recruiting for an Office Administration Assistant to support us with Purchasing, Office and Stores Administration, working with our financial, operations and engineering teams.

You will be required to carry out a variety of tasks, including stores management, purchasing and other administrative duties.

You will work to ensure stock is available, well-organised and efficiently distributed to the team when needed.

As our Office Administration Assistant your duties will include:

li>Managing requisitions and raise purchase orders from quotation to delivery.
• Liaising with suppliers and internal departments to resolve supply issues.
• Arranging domestic and international shipping (e.g., FedEx, UPS, DHL).
• Matching delivery notes to purchase orders and mark goods received in ERP systems.
• Providing admin support to all departments and senior staff (including MD).
• First point of call on the phone, greet visitors, and manage incoming post.
• Maintaining office supplies and assist with filing, scanning, and data entry.
• Updating records such as holidays, absences, and fire roll call etc.
• Overseeing day-to-day operations of the parts store.
• Tracking stock levels, reorder items, and organise inventory.
• Conducting inventory counts and maintain accurate records in the ERP system.
• Preparing and ensuring a clean, safe, organised store environment.

In order to be successful in this role you must have / be:

• Previous experience in an admin and purchasing role is a plus, but not essential; training will be provided.
• Organised, reliable, detail-focused, self-driven, results- and quality-oriented.
• Comfortable with computers and computer systems (Excel and ERP systems, etc)
• Able to manage time effectively, prioritise tasks and achieve goals.
• Good communicator (verbally and in written form) willing to use the phone, a team player with a helpful, can-do attitude.
• Willingness to learn and grow in a varied and active role
• Must have an excellent eye for detail and be able to multitask.
• Must have problem-solving skills – Analysis, Evaluation, Communication, Decision–Making, Creativity.

If you're passionate about mechanical fitting and assembly, thrive in a fast-paced environment, and want to contribute to the success of a cutting-edge company, we would love to hear from you!

No agencies please.

Office Administration Assistant - Purchasing & Stores

Location : Macclesfield, Cheshire, SK10 2NZ
Salary : Up to £30,000 per annum, DOE + Excellent Benefits!
Contract : Full time, permanent

Why Join Us

• Be part of a growing and innovative company where your contributions will truly make a difference.
• Work in a hands-on role that offers a variety of challenges.
• Join a friendly and supportive team with a shar.

WHJS1_UKTJ