142 Admin Coordinator jobs in the United Kingdom

Construction Admin Coordinator

£27 000 - £32 000 * Perm, 40 h wk * Swadlincote (Hybrid after probation) * Start to suit notice

Blend your Admin skills and phone confidence and turn leads into orders for an award winning Construction Specialist known for their Supportive Office environment and Employee development?

Benefits

• 33 days' holiday, rising with service

• Hybrid work option after probation

• Health.

WHJS1_UKTJ

Construction Admin Coordinator (Quotes / Specifications)

£28 000 - £32 000 * 33 days' holiday * Health cash plan * Life assurance * Staff rewards

Swadlincote - office-based (hybrid after probation) * Start to suit notice

Are you in Admin / Sales Support or similar and have worked with Construction Quotes /Specs? Join an award-winning Construction Company offering full training into Technical Manageme.

WHJS1_UKTJ

Job Title: Admin & Operations Coordinator

Location: Cheltenham

About the Role:
We are seeking a highly organised and proactive Admin & Operations Coordinator to join the team at a shopping centre in Cheltenham. This pivotal role supports the smooth day-to-day running of the centre, managing internal and external communications, maintaining operational compliance, supporting marketing initiatives, and providing vital administrative support. You will be the key link between occupiers, suppliers, and stakeholders, ensuring an exceptional experience for both retailers and visitors.

Key Responsibilities:

People & Communication

• Act as the first point of contact for occupiers and customers, ensuring effective communication and prompt issue resolution.
• Coordinate internal communications and manage occupier briefings, meetings, and newsletters.
• Maintain the occupier handbook and facilitate clear, regular updates.
• Support Centre Management with meeting preparation, minute taking, and visitor management.

Marketing & Promotions

• Coordinate occupier promotional activity requests and liaise with the Marketing team and Centre Manager.
• Maintain and update the centre's website and social media channels with events and retailer news.
• Engage with local charities and community groups to facilitate in-centre events and initiatives.
• Assist in the delivery of marketing campaigns and work closely with PR and marketing agencies.

Operational & Financial Management

• Assist with monitoring footfall and occupier performance, and support business planning.
• Manage service providers, ensuring SLA compliance.
• Maintain financial records through HORIZON, including invoicing, service charges, petty cash, and budget tracking.
• Support commercialisation and manage vacant units, including discretionary spend oversight.

Administrative & Office Management

• Oversee smooth office operations including calls, correspondence, stationery procurement, and IT coordination.
• Process purchase orders, reconcile invoices, and produce financial and client reports.
• Maintain accurate records of service charge expenditure and reporting.

Revenue & Promotions

• Manage promotional bookings and ensure compliance with centre policies.
• Track income and expenditure related to promotional activity.
• Ensure smooth execution of occupier promotional activity with clear communication and follow-up.

Additional Duties

• Support duty management responsibilities in the absence of the Centre Manager.
• Liaise with external managing agents (Sanderson Weatherall) and other stakeholders to ensure service excellence.
• Assist in event coordination and regular inspections of vacant units.

What We're Looking For:

• Proven administrative or office management experience, ideally in retail, property, or commercial environments.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with digital platforms (social media, website updates).
• Knowledge of Health & Safety practices in a commercial setting.
• Financial administration experience, including budgeting and invoice processing.
• A proactive, flexible, and professional approach to work.

What You'll Gain:

• A dynamic and varied role at the heart of a vibrant retail centre.
• Opportunities to work collaboratively with occupiers, the local community, and marketing professionals.
• Exposure to operational, marketing, and commercial property management practices.
• A supportive team environment with room for professional growth.

Job Title: Admin & Operations Coordinator

Location: Cheltenham

About the Role:
We are seeking a highly organised and proactive Admin & Operations Coordinator to join the team at a shopping centre in Cheltenham. This pivotal role supports the smooth day-to-day running of the centre, managing internal and external communications, maintaining operational compliance, supporting marketing initiatives, and providing vital administrative support. You will be the key link between occupiers, suppliers, and stakeholders, ensuring an exceptional experience for both retailers and visitors.

Key Responsibilities:

People & Communication

• Act as the first point of contact for occupiers and customers, ensuring effective communication and prompt issue resolution.
• Coordinate internal communications and manage occupier briefings, meetings, and newsletters.
• Maintain the occupier handbook and facilitate clear, regular updates.
• Support Centre Management with meeting preparation, minute taking, and visitor management.

Marketing & Promotions

• Coordinate occupier promotional activity requests and liaise with the Marketing team and Centre Manager.
• Maintain and update the centre's website and social media channels with events and retailer news.
• Engage with local charities and community groups to facilitate in-centre events and initiatives.
• Assist in the delivery of marketing campaigns and work closely with PR and marketing agencies.

Operational & Financial Management

• Assist with monitoring footfall and occupier performance, and support business planning.
• Manage service providers, ensuring SLA compliance.
• Maintain financial records through HORIZON, including invoicing, service charges, petty cash, and budget tracking.
• Support commercialisation and manage vacant units, including discretionary spend oversight.

Administrative & Office Management

• Oversee smooth office operations including calls, correspondence, stationery procurement, and IT coordination.
• Process purchase orders, reconcile invoices, and produce financial and client reports.
• Maintain accurate records of service charge expenditure and reporting.

Revenue & Promotions

• Manage promotional bookings and ensure compliance with centre policies.
• Track income and expenditure related to promotional activity.
• Ensure smooth execution of occupier promotional activity with clear communication and follow-up.

Additional Duties

• Support duty management responsibilities in the absence of the Centre Manager.
• Liaise with external managing agents (Sanderson Weatherall) and other stakeholders to ensure service excellence.
• Assist in event coordination and regular inspections of vacant units.

What We're Looking For:

• Proven administrative or office management experience, ideally in retail, property, or commercial environments.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with digital platforms (social media, website updates).
• Knowledge of Health & Safety practices in a commercial setting.
• Financial administration experience, including budgeting and invoice processing.
• A proactive, flexible, and professional approach to work.

What You'll Gain:

• A dynamic and varied role at the heart of a vibrant retail centre.
• Opportunities to work collaboratively with occupiers, the local community, and marketing professionals.
• Exposure to operational, marketing, and commercial property management practices.
• A supportive team environment with room for professional growth.

Job Title: Admin & Operations Coordinator

Location: Cheltenham

About the Role:
We are seeking a highly organised and proactive Admin & Operations Coordinator to join the team at a shopping centre in Cheltenham. This pivotal role supports the smooth day-to-day running of the centre, managing internal and external communications, maintaining operational compliance, supporting marketing initiatives, and providing vital administrative support. You will be the key link between occupiers, suppliers, and stakeholders, ensuring an exceptional experience for both retailers and visitors.

Key Responsibilities:

People & Communication

• Act as the first point of contact for occupiers and customers, ensuring effective communication and prompt issue resolution.
• Coordinate internal communications and manage occupier briefings, meetings, and newsletters.
• Maintain the occupier handbook and facilitate clear, regular updates.
• Support Centre Management with meeting preparation, minute taking, and visitor management.

Marketing & Promotions

• Coordinate occupier promotional activity requests and liaise with the Marketing team and Centre Manager.
• Maintain and update the centre's website and social media channels with events and retailer news.
• Engage with local charities and community groups to facilitate in-centre events and initiatives.
• Assist in the delivery of marketing campaigns and work closely with PR and marketing agencies.

Operational & Financial Management

• Assist with monitoring footfall and occupier performance, and support business planning.
• Manage service providers, ensuring SLA compliance.
• Maintain financial records through HORIZON, including invoicing, service charges, petty cash, and budget tracking.
• Support commercialisation and manage vacant units, including discretionary spend oversight.

Administrative & Office Management

• Oversee smooth office operations including calls, correspondence, stationery procurement, and IT coordination.
• Process purchase orders, reconcile invoices, and produce financial and client reports.
• Maintain accurate records of service charge expenditure and reporting.

Revenue & Promotions

• Manage promotional bookings and ensure compliance with centre policies.
• Track income and expenditure related to promotional activity.
• Ensure smooth execution of occupier promotional activity with clear communication and follow-up.

Additional Duties

• Support duty management responsibilities in the absence of the Centre Manager.
• Liaise with external managing agents (Sanderson Weatherall) and other stakeholders to ensure service excellence.
• Assist in event coordination and regular inspections of vacant units.

What We're Looking For:

• Proven administrative or office management experience, ideally in retail, property, or commercial environments.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with digital platforms (social media, website updates).
• Knowledge of Health & Safety practices in a commercial setting.
• Financial administration experience, including budgeting and invoice processing.
• A proactive, flexible, and professional approach to work.

What You'll Gain:

• A dynamic and varied role at the heart of a vibrant retail centre.
• Opportunities to work collaboratively with occupiers, the local community, and marketing professionals.
• Exposure to operational, marketing, and commercial property management practices.
• A supportive team environment with room for professional growth.

Job Title: Admin & Operations Coordinator

Location: Cheltenham

About the Role:
We are seeking a highly organised and proactive Admin & Operations Coordinator to join the team at a shopping centre in Cheltenham. This pivotal role supports the smooth day-to-day running of the centre, managing internal and external communications, maintaining operational compliance, supporting marketing initiatives, and providing vital administrative support. You will be the key link between occupiers, suppliers, and stakeholders, ensuring an exceptional experience for both retailers and visitors.

Key Responsibilities:

People & Communication

• Act as the first point of contact for occupiers and customers, ensuring effective communication and prompt issue resolution.
• Coordinate internal communications and manage occupier briefings, meetings, and newsletters.
• Maintain the occupier handbook and facilitate clear, regular updates.
• Support Centre Management with meeting preparation, minute taking, and visitor management.

Marketing & Promotions

• Coordinate occupier promotional activity requests and liaise with the Marketing team and Centre Manager.
• Maintain and update the centre's website and social media channels with events and retailer news.
• Engage with local charities and community groups to facilitate in-centre events and initiatives.
• Assist in the delivery of marketing campaigns and work closely with PR and marketing agencies.

Operational & Financial Management

• Assist with monitoring footfall and occupier performance, and support business planning.
• Manage service providers, ensuring SLA compliance.
• Maintain financial records through HORIZON, including invoicing, service charges, petty cash, and budget tracking.
• Support commercialisation and manage vacant units, including discretionary spend oversight.

Administrative & Office Management

• Oversee smooth office operations including calls, correspondence, stationery procurement, and IT coordination.
• Process purchase orders, reconcile invoices, and produce financial and client reports.
• Maintain accurate records of service charge expenditure and reporting.

Revenue & Promotions

• Manage promotional bookings and ensure compliance with centre policies.
• Track income and expenditure related to promotional activity.
• Ensure smooth execution of occupier promotional activity with clear communication and follow-up.

Additional Duties

• Support duty management responsibilities in the absence of the Centre Manager.
• Liaise with external managing agents (Sanderson Weatherall) and other stakeholders to ensure service excellence.
• Assist in event coordination and regular inspections of vacant units.

What We're Looking For:

• Proven administrative or office management experience, ideally in retail, property, or commercial environments.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with digital platforms (social media, website updates).
• Knowledge of Health & Safety practices in a commercial setting.
• Financial administration experience, including budgeting and invoice processing.
• A proactive, flexible, and professional approach to work.

What You'll Gain:

• A dynamic and varied role at the heart of a vibrant retail centre.
• Opportunities to work collaboratively with occupiers, the local community, and marketing professionals.
• Exposure to operational, marketing, and commercial property management practices.
• A supportive team environment with room for professional growth.

About the Role

We are recruiting a Mandarin-speaking HR and Admin Coordinator to provide both operational and strategic support to our HR and Admin team. The successful candidate will be actively involved in a wide range of HR functions and administrative tasks. Key responsibilities include resourcing and recruitment, employee life cycle management, payroll and staff benefits, and supporting other HR or administrative duties as needed.

Requirements

• Degree in HRM or a relevant business management discipline
• Proficient in both Mandarin and English
• Strong communication skills across a broad audience
• In-depth knowledge of UK employment law, GDPR, and immigration regulations
• Minimum of 2 years' experience across the full HR cycle
• Proficient in Microsoft Office suite
• Strong administrative and written communication skills
• Ability to work independently with minimal supervision
• High level of confidentiality, integrity, and professionalism

Desirable skills & experience

• CIPD level 5 or above
• Experience working in a multicultural environment

Duties & Responsibilities

• Support talent acquisition/recruitment and staff onboarding/offboarding across multiple European countries (e.g. UK, Spain, Italy, Poland).
• Work closely with employees and line managers in providing HR guidance and support
• Carry out general HR administrative tasks, including preparing contracts, HR documents, inductions, and conducting exit interviews
• Maintain accurate records on the HRIS system, including new starters, leavers, and changes to employment terms and conditions
• Contribute to specific HR projects by providing effective planning to ensure timely and high-standard delivery
• Support travel requests for CAEU staff members or visitors including flights, hotels, taxis, etc.
• Assist with other administrative or operational duties as required

Other Features

• This is an office-based role, must be reasonably local to Birmingham Business Park (B37)
• Occasional international travel may be required

If you are selected for an interview, our recruitment team will contact you directly. Unfortunately, due to the high volume of applications, we are unable to inform the candidates who are not shortlisted or provide specific feedback.

• Create accurate quotations and process customer sales orders
• Raise purchase orders and invoices
• Keep customer databases and CRM systems up to date
• Manage incoming emails and calls, responding to enquiries and orders
• Support day-to-day office operations with planning, filing, and organisation
• Build and maintain relationships with new and existing customers via phone and email
• Handle incoming sales enquiries and follow up on leads
• Assist with LinkedIn content and email campaigns to support outreach

• Strong communication skills (written and verbal)
• Confident using Microsoft Office (Excel, Word, Outlook)
• Organised, proactive, and able to work independently or in a small team
• Experience in admin or customer service roles (essential)
• Familiarity with Sage (advantageous but not essential)
• A background in B2B sales or marketing is a bonus