11 Administration jobs in Alcester

We are seeking a proactive and detail-focused Procurement Administrative Support professional to join our busy procurement function. The role is centred on the transfer and management of master data into a centralised system, ensuring information is accurate, consistent, and up to date.

This is a temporary position with the potential to become permanent for the right candidate.

• Accurately transfer, update, and validate procurement master data into centralised systems.

• Support supplier set-up, contract information, and pricing updates.

• Work with procurement colleagues to maintain accurate supplier and product data.

• Identify and resolve data discrepancies to ensure system integrity.

• Produce reports and maintain records as required.

• Provide day-to-day administrative support to the wider procurement team.

• Liaise with internal stakeholders across procurement, supply chain, and finance.

• Previous experience in procurement support, administration, or data management.

• High attention to detail and accuracy when handling large data sets.

• Proficient in Microsoft Excel and comfortable working with databases.

• Experience with ERP or procurement systems (desirable but not essential).

• Strong organisational and time management skills.

• Good communication skills and a team-oriented approach.

• Competitive hourly rate equivalent to 35,000 per year.

• Monday to Friday - standard office hours.

• An opportunity to work within a fast-paced supply chain environment.

• Potential to secure a permanent role after the initial contract period.

We're looking for an experienced Purchase Ledger Administrator to join a busy Accounts team. You'll play a key role in ensuring an accurate, efficient purchase ledger function while supporting wider Finance and Buying operations. This is a hands-on role with scope to contribute across finance processes and build strong relationships with suppliers and colleagues.

What You'll Be Doing

Processing and matching invoices, credit notes, and supplier statements
Managing supplier accounts and resolving queries with purchasing and stores
Assisting with weekly BACS runs, international payments, and reconciliations
Supporting stock takes, audits, and month-end deadlines
Providing training on systems and offering general admin support where needed

What You'll Bring

Solid purchase ledger and administration experience
Strong Excel and IT skills
High attention to detail with strong numerical ability
A flexible, team-focused approach

What You'll Get in Return

Competitive salary with a generous benefits package
Staff discount, life insurance, pension scheme, and free parking
A stable, full-time role (39.5 hours per week, Mon-Fri) with an established business

This role is based on-site near Bromsgrove, so you'll need to live within a commutable distance.

If this sounds like you, we'd love to hear from you.

To generate consistent inbound leads and build brand awareness through targeted digital and local marketing activity. This role ensures the businessis front-of-mind for prospective clients by managing online presence, producing engaging content, and tracking return on investment (ROI) across all pre-sales channels.

Key Responsibilities:-

Marketing & Content Management

Local Marketing & Outreach

Relationship Building

Sales Reporting & ROI

Administration & Support

Job Title: Data Entry & Verification Assistant (Remote - 18/hr, Temp-to-Perm)
Job Type: Full-time, Temporary (12 Weeks)
Salary: 18.00 per hour
Location: Remote
Start Date: ASAP

Job Summary

We are seeking a Data Entry & Verification Assistant to join our growing Data & Business Operations team on a 12-week temporary contract , with a strong possibility of a permanent position based on performance.

This is a fully remote role , ideal for someone who is detail-oriented, confident speaking with business owners over the phone, and enjoys working with data in a structured and fast-paced environment.

Key Responsibilities

• Input, organize, and manage large B2B datasets within company systems.
• Conduct outbound calls to business owners to verify and confirm company information.
• Cross-check data using in-house search tools to ensure accuracy and completeness.
• Identify and resolve duplicate entries, errors, or inconsistencies in datasets.
• Maintain confidential business records in line with company policies.
• Work closely with the data and operations team to meet deadlines and performance goals.

Requirements

• Experience in data entry , verification , or customer service is preferred but not essential.
• Excellent attention to detail and data accuracy.
• Strong verbal communication skills and confident making outbound phone calls.
• Comfortable handling repetitive tasks with consistency and precision.
• Proficient in Microsoft Office and/or Google Workspace .
• Able to work independently as well as part of a remote team .
• Professional and confidential handling of sensitive data .

What We Offer

• 18.00 per hour (paid weekly).
• 12-week contract with a performance review and potential for permanent role.
• Full training provided on company systems and tools.
• Opportunities for career progression within the data and operations team.
• Exposure to commodities, retail supply chains , and agriculture sectors .
• A collaborative , remote-first team culture.

Work Schedule

• Monday to Friday, 9:00 AM - 5:00 PM
• Full-time hours during the 12-week period
• Remote work (UK-based applicants preferred)

Apply today if you're ready to contribute to a fast-moving team where data accuracy and attention to detail truly matter.

Data Entry Admin / Settlements Analyst

Location: Warwick - (twice a week on site)
Contract Type: Fixed Term Contract
Contract Length: 12 Months

Are you ready to join an innovative team at the forefront of the energy sector? Our client is seeking a passionate and detail-oriented Data Entry Admin / Settlements Analyst to become an integral part of the Energy Balancing team. This is a fantastic opportunity to contribute to the efficient operation of the UK's Gas National Transmission System while enjoying a supportive and inclusive work environment.

Business Unit: Gas Transmission

About Us:
At our organization, we believe that diversity of thought drives performance. We are committed to creating sustainable energy solutions for today and tomorrow. Join us in our mission to ensure gas is safely delivered to over 20 million homes and industries across Great Britain!

Key Responsibilities:
As a Settlements Analyst, your role will involve:

• Ensuring accurate accounting of all gas entering and exiting the National Transmission System (NTS) within defined timescales.
• Validating critical energy data from all NTS entry and exit points.
• Supporting the future development and implementation of systems, tools, products, and processes.
• Identifying and recommending improvements to team processes and procedures, including system enhancements.
• Building strong relationships with internal and external stakeholders to enhance customer experience.
• Communicating daily with site operatives, internal stakeholders, and customer agents.
• Delivering daily, weekly, and monthly reports along with ad hoc data requests.
• Assisting in data-driven investigations to support energy accounting issues.
• Participating in weekend work on a rota basis.

Qualifications & Experience:
To excel in this role, you should possess the following:

• Interpersonal Skills: Strong verbal and written communication abilities, with a knack for building relationships.
• Technical Skills: Proficiency in Excel and the ability to manage data from multiple systems.
• Team Player: A collaborative spirit that thrives in a team-oriented environment.
• Industry Knowledge: Experience working with customers and stakeholders in commercial or operational settings, along with an appreciation for the gas industry.
• Educational Requirements: GCSEs in Maths and English.

Why Join Us?

• Be part of a dynamic team that values your input and encourages personal development.
• Contribute to meaningful projects that impact the energy landscape in the UK.
• Enjoy a culture of inclusivity where every voice matters.
• Gain experience in a fast-paced, ever-evolving industry.

If you're excited about the opportunity to make a difference and grow your career in the energy sector, we want to hear from you!

How to Apply:
Please submit your CV and a cover letter outlining your relevant experience and why you're a great fit for this role.

Join us in shaping the future of energy! Apply today and be a part of our journey towards excellence.

Our organization is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

• Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and prioritizing conflicting requests.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
• Organize and maintain electronic and physical filing systems.
• Conduct research and prepare materials for meetings and projects.
• Handle expense reporting and basic bookkeeping tasks.
• Provide seamless administrative support during virtual meetings, including setting up conference calls and managing agendas.
• Assist with event planning and coordination for virtual and occasional in-person gatherings.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Proactively identify opportunities to improve administrative processes and workflows.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with individuals at all levels.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently, anticipate needs, and take initiative in a remote work environment.
• Experience with travel booking systems and expense management software.
• A degree or relevant certification in business administration or a related field is advantageous.
• Demonstrated ability to adapt to new technologies and remote work tools.

• Manage complex calendars and schedule appointments for senior executives, ensuring efficient time management.
• Coordinate and prepare materials for board meetings, including agendas, minutes, and supporting documents.
• Organize and manage travel arrangements, including flights, accommodation, and itineraries.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare professional correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Manage incoming communications, screen calls, and respond to inquiries.
• Maintain organized filing systems, both physical and digital.
• Coordinate office logistics, including supplies and equipment management.
• Assist with project management tasks and follow-up on action items.
• Support event planning and coordination as needed.
• Provide general administrative support to the executive team.

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite executives or a board.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience in minute-taking and preparing board-level documentation is essential.
• Ability to work effectively in a hybrid environment, balancing remote and in-office responsibilities.
• Professional demeanor and strong interpersonal skills.