11 Administration jobs in Coventry

• Leading, mentoring, and developing the administrative support team.
• Managing office facilities, supplies, and vendor relationships to ensure a well-maintained and efficient workspace.
• Overseeing the implementation and improvement of administrative processes and systems.
• Coordinating internal and external communications, ensuring clear and timely information flow.
• Managing budgets for office operations, including procurement and expense tracking.
• Organizing company events, meetings, and travel arrangements.
• Ensuring compliance with company policies and health and safety regulations.
• Assisting senior management with special projects and operational initiatives.
• Developing and implementing strategies to improve office efficiency and staff engagement.

• Develop and implement comprehensive facilities management strategies and operational policies to support business objectives.
• Oversee the day-to-day operations of the office, including maintenance, cleaning, security, and health and safety procedures.
• Manage all vendor contracts and relationships, including cleaning services, maintenance providers, IT support, and catering, ensuring quality service delivery and cost-effectiveness.
• Develop and manage the facilities budget, ensuring financial targets are met and reporting on expenditures.
• Ensure compliance with all health, safety, and environmental legislation, conducting regular risk assessments and implementing necessary controls.
• Oversee office space planning, design, and reconfigurations to optimise functionality and employee well-being.
• Manage the reception area and front-of-house operations to ensure a professional and welcoming environment.
• Coordinate office moves, refurbishments, and major maintenance projects.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Lead and develop a team of administrative and facilities staff, providing guidance and support.
• Act as a key point of contact for employees regarding facilities-related issues and queries.
• Implement and manage sustainability initiatives within the office environment.

• A minimum of 7 years of progressive experience in office administration, facilities management, or a related operational role.
• Proven experience in managing budgets and negotiating contracts with third-party vendors.
• Strong knowledge of health, safety, and environmental regulations relevant to the workplace.
• Excellent organisational and time management skills, with the ability to prioritise effectively.
• Strong leadership and people management skills, with the ability to motivate and develop a team.
• Exceptional communication, interpersonal, and stakeholder management skills.
• Proficiency in Microsoft Office Suite and experience with facilities management software is desirable.
• Ability to think strategically and implement effective operational solutions.
• Experience in coordinating complex projects such as office refurbishments or moves.
• Relevant professional qualifications in Facilities Management or Health & Safety are a strong advantage.

Job Title: Administration Co-ordinator (maternity cover)

Salary: £23,500 per annum

Contract: Fixed term for 12 months

Hours per week: 35 hours (flexible working hours to be agreed in line with business needs ensuring coverage of core hours 9:00am - 5:00pm)

Location: On site at our head office in Wigston, Leicester with the occasional Monday and Friday worked from home in line with business needs.

The successful applicant must have the pre-existing right to both live, and to work in the UK.

Closing date: 24 October 2025

About the role
At IOSH, we are passionate, collaborative and strive for excellence and we are looking for the same in our Administrators. Our centralised Administration team pride themselves on delivering a friendly, high-quality, efficient administrative support service across the organisation. We're on the lookout for a talented Administrator to join us and become an integral part of what we do!

As our newest Administrator, you’ll be involved in a variety of tasks, providing accurate and timely administrative support to a variety of stakeholders including meeting planning for visitors. You will also be contributing to the execution of administrative projects such as Peer Review Interviews for the Professional Assessment team.

What you'll bring

We’re looking for an efficient, detail-orientated individual to join our team. Previous experience in a similar Administrative role is essential. To succeed, you will have exceptional organisational skills, great attention to detail and the ability to prioritise and work in a fast-paced environment.

You will be a confident communicator, able to articulate in a clear and professional manner to provide a comprehensive administrative service. Although the role is part of the administrative team. you will be confident working independently, managing your own workload with minimal supervision to meet customer service expectations and SLA’s.

Essential criteria

• Excellent organisational skills and the ability to prioritise and to meet deadlines, ensuring accuracy and attention to detail.
• Confident communication skills, with the ability to articulate in a clear, professional manner and able to question and challenge appropriately.
• Previous experience in an administrative role.
• Experience of using a range of IT programs including Microsoft Office applications.

What's in it for you?

We support our colleagues to bring their best selves to work, so they can deliver exceptional outcomes. We do this by offering a comprehensive benefits package, including:

• Hybrid working and flexibility to ensure a positive work-life balance
• 25 days annual leave (plus bank holidays) increasing with length of service, with the option to buy more
• Private medical insurance and healthcare cash plan covered by IOSH
• Salary sacrifice pension scheme, minimum of 3% employee contribution whilst IOSH contribute 5%
• Individual performance related pay scheme
• Up to five paid volunteering days per year
• Employee Assistance Programme to support you and your dependent's wellbeing

About us

The Institution of Occupational Safety and Health (IOSH) is the world’s Chartered body for safety and health professionals.

We understand that diversity of thought, culture, perspective, and background is essential to our vision. We believe in creating a personal environment where everyone is treated as they wish to be treated. At IOSH, you can be yourself, no matter who you are.

We are proud to be a disability confident employer, and are committed to offering an interview to disabled applicants who best meet the minimum essential criteria for the vacancy.

Find out more about how we advocate for, and support health and safety professionals worldwide to create a safer and healthier world of work by visiting .

How to apply
To apply, you'll need an up to date CV and some additional time to complete the application questions so we can find out more about you and your experience. Just click on the apply button below.

If you want to find out more about IOSH please visit our website. If you have any queries about the role or require any reasonable adjustments to support you with the recruitment process please reach out to .

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible to avoid disappointment.

• Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across different time zones.
• Screen and prioritize incoming communications, including emails, calls, and correspondence, responding or redirecting as appropriate.
• Prepare agendas, take minutes, and distribute action items for meetings.
• Arrange travel logistics, including flights, accommodation, and itineraries, for remote team members and executives.
• Conduct research and prepare reports, presentations, and other documents as required.
• Manage expense reporting and process invoices for the executive team.
• Act as a primary point of contact for internal and external stakeholders, fostering positive relationships.
• Maintain confidential files and records with utmost discretion.
• Assist with project management tasks, tracking progress and ensuring deadlines are met.
• Proactively identify opportunities to improve administrative processes and enhance operational efficiency within a remote context.
• Provide general administrative support, including document formatting, data entry, and file organization.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proactive problem-solving abilities and a keen eye for detail.
• Ability to work independently with minimal supervision and take initiative.
• Experience in remote work environments is highly desirable.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Must be eligible to work in the UK. This position is fully remote.

• Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and prioritizing conflicting requests.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
• Organize and maintain electronic and physical filing systems.
• Conduct research and prepare materials for meetings and projects.
• Handle expense reporting and basic bookkeeping tasks.
• Provide seamless administrative support during virtual meetings, including setting up conference calls and managing agendas.
• Assist with event planning and coordination for virtual and occasional in-person gatherings.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Proactively identify opportunities to improve administrative processes and workflows.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with individuals at all levels.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently, anticipate needs, and take initiative in a remote work environment.
• Experience with travel booking systems and expense management software.
• A degree or relevant certification in business administration or a related field is advantageous.
• Demonstrated ability to adapt to new technologies and remote work tools.

• Manage complex calendars and schedule appointments for senior executives, ensuring efficient time management.
• Coordinate and prepare materials for board meetings, including agendas, minutes, and supporting documents.
• Organize and manage travel arrangements, including flights, accommodation, and itineraries.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare professional correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Manage incoming communications, screen calls, and respond to inquiries.
• Maintain organized filing systems, both physical and digital.
• Coordinate office logistics, including supplies and equipment management.
• Assist with project management tasks and follow-up on action items.
• Support event planning and coordination as needed.
• Provide general administrative support to the executive team.

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite executives or a board.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience in minute-taking and preparing board-level documentation is essential.
• Ability to work effectively in a hybrid environment, balancing remote and in-office responsibilities.
• Professional demeanor and strong interpersonal skills.