1592 Administration jobs in Derby

Ref -11080

Administration Assistant

Pinxton, Derbyshire

C26,500 plus outstanding benefits and a 12.30pm finish on a Friday

We are currently recruiting for an Administration Assistant within an American owned manufacturing facility based near Pinxton, the role is available as a long-standing member of staff is retiring.

Purpose of Role as the Administration Assistant:

• Ensure documents from Production into QHSE are properly retained and retrievable
• Maintain machinery/equipment maintenance and service records storage and update SAP Equipment Cards accordingly.
• Similar support provision throughout the Engineering Office (Technical Design, R&D, Maintenance)
• Occasionally checking whether supplies have been used or are out of date, updating hard copies of documents on the shopfloor.
• Assisting with pre-audit document preparation and other reasonable ad-hoc tasks.
• Scanning, renaming, and storing documents for easy retrieval; updating ERP system records.

Skills and experience required for the Administration Assistant:

• Strong computer skills ideally Excel, ERP and Sap
• Must be team player who can work on their own initiative.
• Previous experience as an Administration Assistant is essential ideally gained within a manufacturing or engineering environment.

This vacancy is being advertised by Fresh Start Recruitment (UK) who are acting as an Employment Agency.

Due to the high volumes of applications, we are currently receiving, unfortunately we are only able to contact candidates who are successful in progressing to the next stage.

If you have not been contacted within 7 days of your application, then please presume that you have not been successful on this occasion.

Job Purpose

To provide efficient and effective administrative support to the school, ensuring smooth day-to-day operations, excellent communication with parents/carers and staff, and compliance with statutory and school policies.

Key Responsibilities

General Administration

• Act as the first point of contact for parents, visitors and staff; deal with enquiries promptly and professionally.

• Manage incoming calls, emails and correspondence.

• Maintain and update school records, databases and filing systems (including SIMS/Arbor or other MIS).

• Prepare letters, reports, newsletters and other communications for parents and staff.

Attendance & Pupil Records

• Record, monitor and report on pupil attendance and punctuality.

• Maintain accurate pupil records, including admissions, leavers, and safeguarding information.

• Assist with school census returns and statutory data submissions.

Finance & HR (if applicable)

• Process purchase orders, invoices, and payments in line with school financial procedures.

• Assist with payroll information, staff absence records, and recruitment paperwork.

Events & Logistics

• Support the organisation of school events, meetings, and trips.

• Manage room bookings, hospitality, and resources as required.

Compliance & Safeguarding

• Ensure visitor sign-in and safeguarding procedures are followed.

• Maintain confidentiality of information at all times.

• Support with DBS checks and safer recruitment documentation where required.

Person Specification

Essential:

• Previous administrative experience (school or similar environment desirable).

• Excellent organisational and time management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office and/or school MIS systems.

• Ability to work under pressure, multitask and meet deadlines.

• Commitment to safeguarding and confidentiality.

Desirable:

• Knowledge of school systems such as SIMS, Arbor or Bromcom.

• Experience of working with children and families.

• First aid training.

Key Competencies

• Professional, approachable manner with pupils, parents, staff and visitors.

• Attention to detail and accuracy in record keeping.

• Ability to work both independently and as part of a team.

• Adaptability and willingness to learn new systems or processes.

Job Purpose

To provide efficient and effective administrative support to the school, ensuring smooth day-to-day operations, excellent communication with parents/carers and staff, and compliance with statutory and school policies.

Key Responsibilities

General Administration

• Act as the first point of contact for parents, visitors and staff; deal with enquiries promptly and professionally.

• Manage incoming calls, emails and correspondence.

• Maintain and update school records, databases and filing systems (including SIMS/Arbor or other MIS).

• Prepare letters, reports, newsletters and other communications for parents and staff.

Attendance & Pupil Records

• Record, monitor and report on pupil attendance and punctuality.

• Maintain accurate pupil records, including admissions, leavers, and safeguarding information.

• Assist with school census returns and statutory data submissions.

Finance & HR (if applicable)

• Process purchase orders, invoices, and payments in line with school financial procedures.

• Assist with payroll information, staff absence records, and recruitment paperwork.

Events & Logistics

• Support the organisation of school events, meetings, and trips.

• Manage room bookings, hospitality, and resources as required.

Compliance & Safeguarding

• Ensure visitor sign-in and safeguarding procedures are followed.

• Maintain confidentiality of information at all times.

• Support with DBS checks and safer recruitment documentation where required.

Person Specification

Essential:

• Previous administrative experience (school or similar environment desirable).

• Excellent organisational and time management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office and/or school MIS systems.

• Ability to work under pressure, multitask and meet deadlines.

• Commitment to safeguarding and confidentiality.

Desirable:

• Knowledge of school systems such as SIMS, Arbor or Bromcom.

• Experience of working with children and families.

• First aid training.

Key Competencies

• Professional, approachable manner with pupils, parents, staff and visitors.

• Attention to detail and accuracy in record keeping.

• Ability to work both independently and as part of a team.

• Adaptability and willingness to learn new systems or processes.

Service Administrator
Location: Derby, DE11
Type: Full-time | Permanent
Salary: 27,000 - 30,000 DOE

Are you a confident communicator with a talent for building relationships and a background in sales or customer service? Do you thrive in a fast-paced environment where organisation and attention to detail are key? If so, this opportunity could be a great fit.

A leading provider of innovative masonry support and structural solutions is seeking a proactive and personable Service Administrator to join their dynamic team. This is an excellent opportunity for someone with strong administrative skills and a passion for delivering outstanding service to architects, engineers, and design professionals.

• Build rapport with architects and specifiers to support project development
• Coordinate CPD (Continuing Professional Development) bookings and issue certificates
• Manage project schedules and follow up on key milestones
• Log and track project leads using internal systems
• Provide timely and accurate administrative support to the external specification team
• Maintain and update the NBS specification platform and report on usage
• Proactively arrange meetings and presentations to promote products and services
• Deliver exceptional customer service via phone and email

• Previous experience in an administrative role
• Background in sales, customer service, or account management is highly desirable
• Confident communicator with excellent written and verbal skills
• Strong organisational skills and ability to manage multiple priorities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Proactive, target-driven mindset with a willingness to learn

• Competitive salary
• 33 days holiday (including Bank Holidays), increasing with service
• Option to sell or carry over holidays
• Long service awards
• Career progression opportunities in a growing, innovative company
• Access to staff rewards and discounts
• Health Assured Employee Assistance Programme
• Life Assurance
• Wellbeing support through a dedicated scheme

If you're ready to take the next step in your career and make a real impact in a company that values innovation, collaboration, and personal growth, apply today.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Ref -11080

Administration Assistant

Pinxton, Derbyshire

C26,500 plus outstanding benefits and a 12.30pm finish on a Friday

We are currently recruiting for an Administration Assistant within an American owned manufacturing facility based near Pinxton, the role is available as a long-standing member of staff is retiring.

Purpose of Role as the Administration Assistant:

• Ensure documents from Production into QHSE are properly retained and retrievable
• Maintain machinery/equipment maintenance and service records storage and update SAP Equipment Cards accordingly.
• Similar support provision throughout the Engineering Office (Technical Design, R&D, Maintenance)
• Occasionally checking whether supplies have been used or are out of date, updating hard copies of documents on the shopfloor.
• Assisting with pre-audit document preparation and other reasonable ad-hoc tasks.
• Scanning, renaming, and storing documents for easy retrieval; updating ERP system records.

Skills and experience required for the Administration Assistant:

• Strong computer skills ideally Excel, ERP and Sap
• Must be team player who can work on their own initiative.
• Previous experience as an Administration Assistant is essential ideally gained within a manufacturing or engineering environment.

This vacancy is being advertised by Fresh Start Recruitment (UK) who are acting as an Employment Agency.

Due to the high volumes of applications, we are currently receiving, unfortunately we are only able to contact candidates who are successful in progressing to the next stage.

If you have not been contacted within 7 days of your application, then please presume that you have not been successful on this occasion.

• Leading, mentoring, and developing the administrative support team.
• Managing office facilities, supplies, and vendor relationships to ensure a well-maintained and efficient workspace.
• Overseeing the implementation and improvement of administrative processes and systems.
• Coordinating internal and external communications, ensuring clear and timely information flow.
• Managing budgets for office operations, including procurement and expense tracking.
• Organizing company events, meetings, and travel arrangements.
• Ensuring compliance with company policies and health and safety regulations.
• Assisting senior management with special projects and operational initiatives.
• Developing and implementing strategies to improve office efficiency and staff engagement.

• Coordinate certification and approval processes with internal teams and external partners
• Collate and maintain compliance documentation
• Track progress, timelines, and certification costs
• Support reporting on metrics, SLAs, and release schedules
• Escalate and help resolve issues that block approvals

• Strong background in administration or coordination
• Excellent organisation, communication, and multitasking skills
• Someone who is detail-driven, diligent, proactive, with able to work under pressure
• Confident IT user with experience in Excel ; familiarity with Jira or (url removed) is a plus
• Experience in a regulated industry or certification processes is desirable

• Salary of up to £30k per annum
• 25 days holiday plus bank holidays
• Pension scheme
• Life assurance
• Enhanced family leave
• Salary sacrifice schemes
• Health & well-being support
• Social events and recognition awards

Join The Team as a Business Admin Apprentice!

Are you ready to kickstart your career in the dynamic world of Transport & Logistics? Our client, a leading organisation in the industry, is seeking a motivated and enthusiastic Business Admin Apprentice to join their team in Wigston. This is a fantastic opportunity to gain hands-on experience while earning a Level 3 qualification in Business Administration!

What You'll Do:

• Support daily administrative functions and operations.
• Communicate effectively with stakeholders and colleagues across various departments.
• Engage in modern techniques and principles of business administration.
• Assist in organising meetings, managing schedules, and maintaining records.

What They're Looking For:

• A passion for business administration and a desire to learn.
• Strong communication skills and the ability to collaborate with diverse teams.
• A proactive attitude and a willingness to take initiative.
• Basic IT skills, with a keen interest in developing them further.

What They Offer:

• A permanent contract with opportunities for career growth.
• A supportive and friendly work environment.
• The chance to gain practical experience alongside your studies.
• Competitive salary and benefits.

If you're excited to develop your skills and make a real impact in a thriving organisation, we want to hear from you! Take the first step towards your future in business administration.

Apply Now!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.