21 Administration jobs in Farnborough

Are you looking to step into a law firm?

Our client is recognised as one of the UK’s leading law firms and they are currently seeking a proactive and highly organised Administration Assistant.

The role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within the Private Client team. The Private Client team consists of five partners and a wider team of 18 lawyers/fee earners and four secretaries. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also gain an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels.

Areas of responsibility

Perform all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group, to include:  

• File management e.g., archiving and e-filing
• Photocopying/scanning confidential documentation
• Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
• Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
• Process ePost and hard copy post to include collation of enclosures
• Book couriers
• Assist with production of proformas in advance of billing
• Assist with invoice tracking and chasing prior to finalisation
• Keep team lists of bills despatched up to date
• Any other admin tasks that support the smooth day-to-day running of the Private Client team.  

The ideal candidate will be eager to learn, highly organised and have great attention to detail. You must be proficient on MS Office including Excel to an intermediate level. Strong communication and interpersonal skills are also important along with an interest in business/ learning about how law firms work. Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

**Full time role**

My client is based in the interior design industry and is urgently looking for a superstar Office Manager / Admin / Database Manager.

The role will consist of helping the MD / Owner with daily duties across his companies.

This will involve general admin duties such as:

- Database management ***

- Maintaining Excel spreadsheets ***

- Printing / copying

- General office / admin duties

- any additional requirements stated by the employer which can be discussed during an interview.

Ideal Candidate:

- Local / able to commute

- Experience in office management / admin work

- Experience working on any CRM

- Well spoken and presented

- Good IT Skills in particular Word / Excel / Powerpoint / Outlook

- Presentable and able to "meet and greet" high end clients if they visit the office

- Keen to learn / develop career

Benefits:

- Competitive salary

- Progression plan

- Entry to an extremely interesting industry and working across multiple companies of the owner.

Contracts Administration Officer

Guildford area (hybrid/office-based)
Temporary (with potential for extension)
Pay: £18 per hour

Are you a highly organised and detail-driven administrator who enjoys keeping things running smoothly behind the scenes? We’re looking for a Contracts Administration Officer to join a busy Housing Property Services team, supporting the effective management of property-related contracts and service agreements.

In this role, you’ll play a vital part in ensuring that maintenance and compliance works are delivered efficiently and to a high standard. From maintaining accurate contract records to coordinating payments and tracking contractor performance, your work will help keep essential housing services running safely and effectively.

What you’ll be doing:

• Maintaining and updating records of contracts, service agreements, and work instructions.
• Supporting procurement activities and ensuring documentation is accurate and compliant.
• Tracking contractor performance and progress against agreed targets.
• Processing applications for payment, purchase orders, and invoices promptly.
• Liaising with internal teams, suppliers, and contractors to ensure smooth communication and workflow.
• Assisting with reports, audits, and performance reviews.
• Supporting continuous improvements to contract management systems and administrative processes.

What we’re looking for:

• Strong organisational skills and great attention to detail.
• Experience working in a property, housing, or contract administration environment.
• Confidence using IT systems (Excel, Word, and contract management databases).
• Excellent communication skills and a proactive approach to problem-solving.
• Ability to manage competing priorities and deadlines in a fast-paced environment.

This is an excellent opportunity to join a professional and supportive team where your work will have a real impact on service quality and customer satisfaction.

This vacancy is being advertised on behalf of Greenacre Recruitment Ltd who are operating as a recruitment agency and business.

Contracts Administration Officer
Location: 155 High Street, GU1 3AJ
Start Date: ASAP   
Contract Duration: 3+ months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay Rate: £ 193.98 per day                                                                                        
Job Ref: (phone number removed)   
 
Job Responsibilities

• Manage and oversee contract administration tasks.

• Ensure compliance with legal and regulatory standards.

• Coordinate with various departments and officers.

• Maintain confidentiality and secure handling of documents.

• Verify eligibility to work and necessary qualifications.

Person Specifications
Must Have:

• Strong communication skills to interact with different officers.

• Robust IT skills, including proficiency in Excel.

• Eligibility to work in the UK.

• Two years of written references with verified gaps.

Nice to Have:

• Previous experience in a similar role.

• Familiarity with GDPR and confidentiality agreements.

 
DISCLAIMER:  By applying for this vacancy, you consent to your personal information being shared with our client and any relevant third parties we engage with, for the purpose of assessing your suitability for the role. You acknowledge that it is your responsibility to inform i-Jobs in advance if there are any specific organizations or hirers to whom you do not wish your details to be disclosed.   

Finance and Administration Manager

Our client is a leading provider of excellent person-centred care, committed to delivering the highest standards of care and service. We are seeking a highly organised and detail-oriented Finance and Administration Manager to ensure the smooth, compliant, and fiscally responsible running of our business operations.

If you are passionate about efficient management and have the necessary skills and experience in finance, HR, and operations within a regulated environment, we would love to hear from you.

Key Performance Requirements and Accountabilities

The Finance and Administration Manager is fully responsible and accountable for the following core areas:

Financial Management and Control

• Be fully responsible and accountable for the accurate and timely implementation of client invoicing and receivables (debtor management) on time and in full each month.

• Be responsible and accountable for the satisfactory operation of the company payroll processes on time and in full each month.

• In conjunction with the Registered Manager (RM), be responsible and accountable for the monitoring and control of day-to-day expenditure within the limits defined by the Managing Director.

• Ensure the smooth operation of the company by effectively managing the relationship with all company suppliers and negotiating favourable terms.

Human Resources and Administration

• Be fully responsible and accountable for all aspects of the satisfactory operation of company HR policies and processes, including accurate and up-to-date recording and administration.

• Be responsible for the selection, hiring, and onboarding process of first-line administrative and non-clinical management positions.

• Effectively manage, lead, and motivate the assigned Business Administrators and Apprentices within the administrative team.

• Oversee and administer the training and supervision processes records within the operation.

Operational Compliance and Facilities

• Be responsible and accountable for Facilities, Safety, Building, and Company Car Fleet operations and compliance to current legislation, HSE, and company standards at all times.

• Be responsible and accountable for satisfactory operation and compliance of the IT and phone processes deployed within the company.

• Be responsible for the satisfactory implementation of any necessary audit policies and processes required for internal or external needs.

Governance and Support

• Contribute to the smooth day-to-day running of the complete business, ensuring administrative and financial functions support overall business performance.

• Maintain administrative records to ensure compliance with internal processes and external compliance requirements (e.g., CQC, Local Authority, and other contractual obligations).

• Provide administrative support for the investigation of complaints, ensuring all necessary documentation is accurate and reported to the RM, Local Authority, and the CQC as required.

• Ensure that all administrative work processes are deployed in accordance with the required CQC standards.

Similar Job Titles for this Role Could Include:

• Business Support Manager

• Head of Administration and Finance

• Operations and Finance Officer

• Administrative Services Manager

• Customer Service Advisor / Executive
• Administrator / Office Assistant
• Receptionist
• Sales Support / Order Processor
• Team Assistant / Office Coordinator

• Great communication & organisational skills
• Confident using Microsoft Office & general IT systems
• A positive, proactive, and flexible attitude
• Previous experience within customer service, administration or office support