What Jobs are available for Administration in Haywards Heath?

Administration Officer
Location: 160 Tooley Street, Southwark, SE1 2QH
Start Date: ASAP   
Contract Duration: 6+ months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay Rate: £ 18.85 per hour
Job Ref: OR15626
 
Job Responsibilities

• Support the Domestic Abuse MARAC by taking minutes, preparing agendas, and managing databases.

• Handle daily office tasks like correspondence, database upkeep, and filing.

• Organize files according to GDPR and data protection rules.

• Maintain and update the MARAC database and submit data to SafeLives.

• Prepare case lists and gather feedback from partner agencies.

• Record detailed minutes during MARAC meetings.

• Provide statistical data for monitoring purposes.

• Work independently, manage workload, and meet deadlines.

• Maintain confidentiality and handle sensitive information.

• Support the MARAC Steering Group as needed.

Person Specifications
Must Have

• Ability to take accurate minutes.

• Confidence in handling and organizing personal data.

• Proficiency in IT and office applications for reports and statistics.

• Capability to work independently and manage time effectively.

• Teamwork skills to achieve goals and solve problems.

• Organizational and administrative skills.

• Enhanced DBS clearance.

Nice to Have

• Knowledge of Community Safety and Violence Against Women and Girls.

 
DISCLAIMER:  By applying for this vacancy, you consent to your personal information being shared with our client and any relevant third parties we engage with, for the purpose of assessing your suitability for the role. You acknowledge that it is your responsibility to inform i-Jobs in advance if there are any specific organizations or hirers to whom you do not wish your details to be disclosed.   

Do you want to work for a leading services business that offers the opportunity to progress your career? A brilliant opportunity has arisen for an experienced Administration Assistant with a strong customer service background to work alongside the service team and assist with the day to day administration duties of this busy department.

Responsibilities;

• Answer calls from customer and log any work which needs to be scheduled as a result of a call out.
• Support Field Service Manager (FSM) in updating Field Service Engineers (FSE) schedules due to last minute changes requirements (callouts, sick leave, etc). Book appointment with clients site according to schedule build by FSM.
• Supports the Field Services Manager to co-ordinate return/remedial work by contacting customer to make appointment.
• Convert all approved quotes (New Works, Small Works, Service) to Work Orders (WO)
• Check all Small Works have final acceptance signed and invoice.
• Check New Works progress milestones are met before and invoice.
• Actions closed completed work orders and raises invoice to send to customer or Finance Administrator as applicable.
• Supporting managers in supplying product requests from customers by checking availability with stores team and raising a purchase order.
• Contacting clients 30 days prior to a payment due, to confirm that the client does not have any claim.
• Working with the Branch Manager and Finance Team to chase overdue payments.
• Able to perform some additional tasks to cover Field Service Managers when they are not in the business.
• Providing excellent customer service when responding to customers.
• Building strong, professional relationships with customers, suppliers, and internal personnel form other departments.
• Leading by example adhering to Company Values; Respect & Diversity, Professionalism, Customer focus, Innovation, Simplicity.

Requirements;

• Two Years Administration experience in a similar role in the UK
• Strong IT Skills
• Excellent communication skills with approachable and positive attitude
• Attention to detail

A great salary and benefits package are on offer as well as flexible/Hybrid  working for the right candidate .Interviews ASAP.

We are working with a fast-growing accountancy practice to recruit an Administration Assistant for the Horsham office. The business provides accountancy services to thousands of customers, and the Administrator will be crucial in providing admin assistance to the team and working closely with clients.  They offer an employee-friendly environment which is noted for culture and support.

The Administrator will:

• Act as first point of contact for clients, corresponding via email and phone and greeting any visitors to the office
• Manage scanning, filing, post distribution and the email inbox
• Maintain office supplies and resources
• Type letters, prepare reports and handle business documents
• Assist managers and team members with administration tasks

Skills & experience required:

• Highly organised with previous administration experience, ideally gained in a financial or accounting office environment
• Excellent written and oral communications skills teamed with strong attention to detail
• An excellent grasp of Microsoft Office applications and ideally experience using IRIS PM

Salary, hours and company benefits:

• £25,000 to £30,000 based on based on experience
• 37.5 hours per week, Monday to Friday 9am to 5.30pm – fully office based in Horsham
• 25 days Holiday plus bank hols + birthday off
• Auto Enrolment pension scheme
• Cycle to work scheme
• Free flu jabs
• Enhanced Maternity and Paternity Pay
• Generous social events

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy.

Our client is looking for an Administrative Assistant to join their team. As an Administrative Assistant, you will provide essential support to ensure smooth day-to-day office operations while contributing to excellent customer care. This is a fantastic opportunity for an organised and proactive individual to develop their skills in a professional environment.

Company Benefits:

• Onsite parking
• Flexible working
• Personal development- help developing your role, exam support including guidance, study leave and the cost of study
• Accrue additional holiday for extra hours worked
• Life cover
• Private healthcare
• Pension scheme

Key Responsibilities:

• Verify application details with the new business team.
• Update and maintain client and financial records.
• Manage database accuracy and organisation.
• Handle mail, correspondence, and client communications.
• Assist with scheduling and administrative tasks.
• Respond to phone enquiries professionally.
• Provide general office support to consultants.

Experience and Skills Requirements :

• Knowledge of efficient office processes and best practices.
• Highly organised with strong prioritisation skills.
• Able to multitask and manage workloads to meet deadlines.
• Proficient in numeracy and Microsoft Office.
• Confident communicator, comfortable engaging with senior professionals and high-net-worth clients.
• A strong team player with excellent interpersonal skills.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Job Title: Data Administrator
Location: Hailsham
Rate of Pay: 12.21p/h
Working Hours: Monday to Friday, 8:30am-5:00pm (flexible start/finish times available)
Work Type: Temporary (with potential for permanent placement)

Are you detail-oriented and confident working with data? We are currently recruiting for a Data Administrator to join a busy and friendly office team based in Hailsham.

• Accurately entering and updating data on internal systems

• Managing digital and paper records with confidentiality and efficiency

• Supporting the wider admin team with general office tasks

• Communicating with other departments to gather or clarify information

• Ensuring all data is maintained in line with GDPR and company standards

• Strong attention to detail and accuracy

• Good working knowledge of Microsoft Office

• A team player with good communication skills

• Ability to manage time effectively and prioritise tasks

• Previous admin or data entry experience is desirable but not essential - full training will be provided

If you're looking for an opportunity to build your admin skills and be part of a supportive team, click 'APPLY NOW' to submit your application.

We look forward to hearing from you!

Let me know if you want this tailored to a specific sector (e.g. finance, logistics) or adjusted for a permanent role.

Contracts Administration Officer

Guildford area (hybrid/office-based)
Temporary (with potential for extension)
Pay: £18 per hour

Are you a highly organised and detail-driven administrator who enjoys keeping things running smoothly behind the scenes? We’re looking for a Contracts Administration Officer to join a busy Housing Property Services team, supporting the effective management of property-related contracts and service agreements.

In this role, you’ll play a vital part in ensuring that maintenance and compliance works are delivered efficiently and to a high standard. From maintaining accurate contract records to coordinating payments and tracking contractor performance, your work will help keep essential housing services running safely and effectively.

What you’ll be doing:

• Maintaining and updating records of contracts, service agreements, and work instructions.
• Supporting procurement activities and ensuring documentation is accurate and compliant.
• Tracking contractor performance and progress against agreed targets.
• Processing applications for payment, purchase orders, and invoices promptly.
• Liaising with internal teams, suppliers, and contractors to ensure smooth communication and workflow.
• Assisting with reports, audits, and performance reviews.
• Supporting continuous improvements to contract management systems and administrative processes.

What we’re looking for:

• Strong organisational skills and great attention to detail.
• Experience working in a property, housing, or contract administration environment.
• Confidence using IT systems (Excel, Word, and contract management databases).
• Excellent communication skills and a proactive approach to problem-solving.
• Ability to manage competing priorities and deadlines in a fast-paced environment.

This is an excellent opportunity to join a professional and supportive team where your work will have a real impact on service quality and customer satisfaction.

This vacancy is being advertised on behalf of Greenacre Recruitment Ltd who are operating as a recruitment agency and business.

Contracts Administration Officer
Location: 155 High Street, GU1 3AJ
Start Date: ASAP   
Contract Duration: 3+ months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay Rate: £ 193.98 per day                                                                                        
Job Ref: (phone number removed)   
 
Job Responsibilities

• Manage and oversee contract administration tasks.

• Ensure compliance with legal and regulatory standards.

• Coordinate with various departments and officers.

• Maintain confidentiality and secure handling of documents.

• Verify eligibility to work and necessary qualifications.

Person Specifications
Must Have:

• Strong communication skills to interact with different officers.

• Robust IT skills, including proficiency in Excel.

• Eligibility to work in the UK.

• Two years of written references with verified gaps.

Nice to Have:

• Previous experience in a similar role.

• Familiarity with GDPR and confidentiality agreements.

 
DISCLAIMER:  By applying for this vacancy, you consent to your personal information being shared with our client and any relevant third parties we engage with, for the purpose of assessing your suitability for the role. You acknowledge that it is your responsibility to inform i-Jobs in advance if there are any specific organizations or hirers to whom you do not wish your details to be disclosed.   

To provide comprehensive secretarial and administrative support to clinical staff including the

manager, supervising the administration team and ensuring the smooth running of the

incoming referrals function, including ensuring sufficient cover is provided in times of sickness

and annual leave.

To be responsible for maintaining sickness and absence records for all staff and

related employee information.

To act as central administrative contact point for the team.

To supervise junior staff including allocating workload and reviewing performance.

To maintain an overview of the referral administration function and workflow within the team.

To consistently deliver a patient focussed service, which promotes good customer service and

effective working relationships.

To provide effective secretarial support including diary management, phone calls and

typing correspondence producing documents to a good standard, using Trust templates, in line with Trust guidelines.

To arrange, prepare the agenda for and take minutes of triage meetings and other meetings as directed.

To lead on the administration process for the recruitment of staff – i.e., sending interview letters, servicing interview panel and liaising with recruitment team subsequent to interview.

In conjunction with the manager organise and co-ordinate staff training.

To maintain records of sickness/absence/leave for the team.

To maintain up to date staff details including emergency contacts details etc.

To provide/obtain reports and data as required.

Abide by the standards of behaviour expected by their professional body and the standards of behaviour expected of all staff in the Trust disciplinary policy and procedure.

Adhere to all Trust policies and procedures and are responsible for making themselves aware of these policies and procedures.

Treat information relating to service users, employees and businesses of the Trust in the strictest confidence. Under no circumstances should such

information be discussed with any unauthorised person(s) or organisations. At all times employees are required to comply with the provisions of the Data Protection Act.

Maintain their own awareness of, and comply with, policies and procedures relating to Health and Safety (whether statutory or Trust), and assist in ensuring the compliance of other staff.

Support the Trust's visions and values and in particular the promotion of a

positive approach to diversity, equality, rights, and treating others with dignity and respect; to eliminate discrimination and disadvantage in service delivery and employment, and to manage, support or comply by adhering to the Trust's Equality and Diversity Policy.

Demonstrate the core principles of safeguarding and protection Human Rights; treating people with dignity, fairness, equality, respect and autonomy.

To provide effective secretarial support including diary management, phone calls and typing correspondence producing documents to a good standard, using Trust templates, in line with Trust guidelines.

To arrange, prepare the agenda for and take minutes of triage meetings and other meetings as directed.

To lead on the administration process for the recruitment of staff – i.e., sending interview letters, servicing interview panel and liaising with recruitment team subsequent to interview.

In conjunction with the manager organise and co-ordinate staff training.

To maintain records of sickness/absence/leave for the team.

To maintain up to date staff details including emergency contacts details etc.

To provide/obtain reports and data as required.

Administration

To provide a comprehensive and professional secretarial and administration service to the triage team.

To operate and update computerised database systems including trust systems and any bespoke systems local to the team.

To operate and update any waiting lists contained within the team.

To maintain comprehensive paper and electronic filing systems.

To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over the phone.

To organise any additional resources required for appointments or meetings, for example, interpreters.

To participated in a rota to cover reception duties if required

Administration systems and staff

In conjunction with the manager set up and continue to develop effective administrative services to ensure a timely and efficient service to the team, service users and associated individuals, including accessibility of policies/procedures/information, safe and storage of service user records, effective filing systems, communications systems, referral systems and personnel records.

To maintain an overview of the administration function and workflow within the team discussing any areas of concern with the manager.

To co-ordinate the work of other administrative staff within the team, delegating responsibilities, monitoring performance and maintaining high standards and good practice amongst the administrative staff and administrative systems.

In conjunction with the service manager be actively involved in the recruitment and retention of administrative staff, i.e. short-listing and interviewing.

To ensure there is adequate cover provided amongst administrative staff during times of annual leave, training and sickness.

Office Management

To liaise with the building manager regarding building wide protocols including moving equipment, phone lines and building security.

To be responsible for staff induction with regard to safety and security including setting the burglar alarm, ensuring that staff follow the appropriate procedure in notifying late clinics and their presence in the building by using lone worker protocol.

To take responsibility for effective use of office supplies.

To manage petty cash floats and any other financial procedures in line with Trust procedures

Order stock and non-stock items on the Oracle system.

General

To carry out any other duties in line with the grade and scope of the post, working as part of the team and to cover as necessary for annual leave and sickness.

To assist with any additional duties the clinical team may take on.

To act as a resource on ICT matters, as appropriate

To participate in the Trusts supervision and appraisal system.

To ensure that own essential training is maintained and up to date. To attend any local training/development sessions as appropriate.

Administration Support -Entry Level
Location: Godalming (Free On-Site Parking)
Salary: 24,000-25,000 (Depending on Experience)
Hours: 37.5 per week | Core Hours: 10am-4pm | Flexible Working Available
Benefits: 25 Days Holiday (3 Reserved for Christmas) | 5% Pension | Private Healthcare | 4x Salary Death Benefit | Study Support

Our client, a well-established financial services company based in Godalming, is on the lookout for an enthusiastic Individual to join their friendly team.

This is a perfect entry-level role for someone who wants to build a long-term career in a professional and supportive environment. Full training will be provided - all you need is a positive attitude and a willingness to get stuck in!

What You will be Doing?

• Sorting and distributing incoming mail
• Using Microsoft Word, Excel, and Outlook to support daily tasks
• Filing paperwork and keeping records organised
• Printing reports and photocopying documents
• Helping with client communications - emails, letters, and phone calls
• Supporting the team with admin tasks related to financial statements
• Assisting consultants with general office duties

What You will Bring?

• Good understanding of office processes (don't need to have experience)
• Clear and friendly communication skills, both written and verbal.
• Confident telephone manner
• Ability to follow instructions carefully and maintain accuracy in tasks.
• Strong organisational skills
• A positive attitude and willingness to support others in a collaborative environment.
• Consistent attendance and timekeeping are essential

How to Apply:

Please apply now or email (url removed) to discuss this role further!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.