What Jobs are available for Administration in Lee Mill?

Administration Assistant


If you're a hard-working, reliable person then we want to hear from you.
* Salary: £12.45 to 12.85 per hour
* Location: TQ12, Teignbridge
* Hours: Monday - Friday 8.30am - 5pm
* Till December 2025 with the possibility of extension

Purpose of the Role
The Administration Assistant will be responsible for undertaking day to day Administration functions in relation the administration of their assigned department.

Key Duties and Responsibilities
A) Undertake assigned administrative work and activities through to completion, dealing with problems that arise and changes to requirements or timings, meeting set deadlines.
B) Act as the first point of contact for the department, providing advice and guidance to a developed level, appropriately dealing with callers in person, by telephone and email and ensuring high levels of customer relations. The post holder will answer queries in line with policy or guidelines and direct more complex matters to the appropriate avenues as required.
C) Deal with enquiries from members of the public by telephone, e-mail and face to face
D) To respond with courtesy, understanding and sensitivity to a wide range of queries received across all channels. Undertake office-based administration including receiving and dispatching post, photocopying, scanning, filing and indexing
E) Ensure the Council's policies and procedures are adhered to in terms of internal and external correspondence.
F) Undertake IT related functions to update and maintain customer records across a range of services using a number of different systems, processing different applications received by each of the different departments
G) Action and ensure the Council policies and procedures are followed relating to complaints received by the department manager.

Apply today!

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

• Accurately enter, update, and maintain large volumes of data from various sources into specified databases and software applications.
• Verify the accuracy and completeness of data by comparing it to source documents and identifying any discrepancies.
• Perform regular data quality checks and implement corrective actions to ensure data integrity.
• Assist in the development and documentation of data entry procedures and best practices.
• Train and mentor junior data entry staff on proper data handling techniques and company standards.
• Generate reports and summaries based on data entered, as required by management.
• Identify opportunities for process improvements to enhance efficiency and accuracy in data management.
• Ensure adherence to data privacy and security policies at all times.
• Troubleshoot data-related issues and escalate complex problems to the appropriate personnel.
• Maintain confidentiality of sensitive information processed.
• Organize and manage digital and physical files related to data entry activities.

• Proven experience (3+ years) as a Data Entry Specialist or in a similar administrative role.
• Exceptional typing speed and accuracy (e.g., 60+ WPM with high accuracy).
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with database management software (e.g., SQL, CRM systems) is highly desirable.
• Strong understanding of data accuracy principles and quality assurance techniques.
• Excellent attention to detail and commitment to accuracy.
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• Good written and verbal communication skills.
• Familiarity with data privacy regulations (e.g., GDPR) is a plus.
• High school diploma or equivalent required; further education or certifications in office administration are advantageous.

• Managing incoming and outgoing mail and email correspondence.
• Answering and directing phone calls to the appropriate personnel.
• Scheduling meetings, appointments, and managing calendars.
• Maintaining and organizing office filing systems, both physical and digital.
• Greeting visitors and managing reception duties.
• Ordering and maintaining office supplies and equipment.
• Assisting with travel arrangements and expense reports.
• Providing administrative support to management and other departments as needed.
• Ensuring the office environment is tidy, organized, and welcoming.
• Supporting the implementation and maintenance of office administration systems.

• Manage and coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Screen and prioritise incoming communications, including emails, calls, and mail, responding on behalf of executives as appropriate.
• Proactively manage and maintain executive calendars, scheduling meetings, appointments, and conference calls, ensuring no conflicts.
• Prepare agendas, take minutes, and track action items for Board meetings and other key executive sessions.
• Organise and coordinate logistics for Board meetings, including room bookings, catering, and presentation setup.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents to a high standard.
• Maintain organised electronic and physical filing systems for confidential and sensitive information.
• Conduct research and prepare background materials for meetings and projects as required.
• Liaise with internal departments and external stakeholders to facilitate efficient communication and workflow.
• Handle expense reporting and manage personal administrative tasks for executives.
• Anticipate the needs of executives and proactively address them to ensure seamless operations.
• Provide a professional and welcoming point of contact for visitors to the executive office.

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite executives and/or Boards of Directors.
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams).
• Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
• High level of discretion and confidentiality.
• Proactive and resourceful with a strong problem-solving aptitude.
• Ability to work independently and as part of a team in a demanding environment.
• Experience in minute-taking for formal meetings.
• A professional and positive demeanour.
• Flexibility to work occasional evenings or weekends if required for urgent matters.
• Based in or able to commute daily to Plymouth, Devon, UK .

• Manage and maintain complex executive diaries, ensuring efficient scheduling of appointments and meetings.
• Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action points.
• Arrange travel logistics, including flights, accommodation, and itineraries, ensuring all requirements are met.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritise incoming communications, directing them to the appropriate individuals.
• Act as a liaison between senior executives and other departments, stakeholders, and external parties.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Assist with the preparation and tracking of budgets and expenses.
• Maintain confidential records and files with accuracy and discretion.
• Provide proactive support, anticipating the needs of executives and resolving issues before they arise.
• Support the onboarding of new team members.
• Contribute to the continuous improvement of administrative processes and procedures.

• Proven experience in a senior administrative or executive assistant role, preferably supporting senior management.
• Exceptional organisational and time-management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• High level of discretion and confidentiality.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a team.
• Attention to detail and commitment to accuracy.
• Relevant professional qualification or extensive experience in an administrative capacity.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, acting as a gatekeeper and liaison for executives.
• Coordinate logistics for virtual meetings, including setting up conference calls and distributing materials.
• Conduct research and gather information for various projects and reports.
• Maintain confidential files and records with utmost discretion.
• Anticipate the needs of executives and proactively address potential issues.
• Assist with expense reporting and invoice processing.
• Provide general administrative support as needed, including managing databases and organizing digital files.