What Jobs are available for Administration in Mackworth?

• Manage and maintain complex calendars and schedules for senior executives, including appointment setting, meeting coordination, and travel arrangements.
• Organize and prepare materials for meetings, including agendas, presentations, and background documents.
• Take accurate minutes during meetings and follow up on action items.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Manage incoming and outgoing correspondence, emails, and phone calls, prioritizing and responding appropriately.
• Coordinate travel arrangements, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
• Prepare and edit documents, reports, presentations, and spreadsheets.
• Conduct research on various topics as required by senior executives.
• Develop and maintain effective filing systems, both electronic and physical.
• Assist with budget tracking and expense report processing.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate and proactively address the administrative needs of the executives.
• Support event planning and coordination for team or company functions as needed.

• Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent professional experience.
• Minimum of 5 years of progressive experience in administrative support roles, with at least 2 years supporting senior-level executives.
• Proven experience managing complex calendars and international travel arrangements.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• High level of discretion, confidentiality, and professionalism.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Experience with project management or task management software is a plus.
• A proactive and can-do attitude, with a commitment to exceeding expectations.

• Manage and coordinate complex diaries and calendars for senior executives, ensuring optimal time management.
  
• Organise and facilitate high-level meetings, including preparing agendas, taking minutes, and tracking action points.
  
• Prepare professional correspondence, reports, presentations, and other documents.
  
• Act as a gatekeeper and liaison for senior executives, managing communication flow.
  
• Handle travel arrangements, including booking flights, accommodation, and preparing itineraries.
  
• Manage incoming and outgoing mail and communications, prioritising as necessary.
  
• Conduct research and gather information to support executive decision-making.
  
• Maintain confidential filing systems and databases.
  
• Provide administrative support to the wider team as required.
  
• Contribute to the improvement of administrative processes and procedures.

• Proven experience as a Senior Administrator, Executive Assistant, or in a similar high-level support role.
  
• Exceptional organisational and time-management skills.
  
• Excellent written and verbal communication skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
  
• Ability to maintain confidentiality and exercise discretion.
  
• Strong interpersonal skills and the ability to build relationships at all levels.
  
• Proactive approach to problem-solving and the ability to anticipate needs.
  
• Experience in managing complex travel arrangements.
  
• Ability to work effectively both independently and as part of a team.
  
• A minimum of 3-5 years of relevant administrative experience is required.

• Manage complex executive calendars and schedule appointments.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, materials, and minutes.
• Handle incoming and outgoing communications (email, phone calls).
• Draft professional correspondence, reports, and presentations.
• Maintain organized electronic and physical filing systems.
• Process expense reports and manage basic budget tracking.
• Conduct research and compile information for various projects.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support and handle ad-hoc tasks.

• Proven experience as an Administrative Assistant or Executive Assistant.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (Zoom, Teams, etc.).
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive problem-solving skills and attention to detail.
• Ability to work independently and manage multiple tasks effectively.
• Reliable internet connection and a suitable home office environment.
• Experience supporting remote teams is a plus.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research and compile information as requested by executives.
• Organise and maintain digital filing systems for efficient access to information.
• Screen and prioritise incoming communications, responding to routine enquiries and escalating urgent matters.
• Coordinate logistics for virtual events and team meetings, including setting up video conferences and distributing agendas.
• Liaise with internal departments and external stakeholders, acting as a primary point of contact.
• Assist with budget tracking and expense reporting.
• Proactively identify and implement improvements to administrative processes and workflows to enhance efficiency.
• Maintain confidentiality and discretion in all matters.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, with a strong preference for candidates with experience supporting multiple senior stakeholders.
• Excellent written and verbal communication skills, with a keen eye for grammar and detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
• A proactive and self-motivated approach, with the ability to work independently and as part of a virtual team.
• Discretion and a high level of professionalism.
• Comfortable adapting to new technologies and digital platforms.
• Experience with project management tools is a plus.

Build Your Future with Cobalt Carbon Free: Customer Service Administrator wanted

Cobalt Carbon Free is a family-run construction business, trading for over 15 years. Based in Nottingham specialising in retrofitting homes

We're expanding our team to meet the ever-increasing demand for sustainable and energy efficient home improvements. This opportunity has vast potential for progression within both the role and the business and continual development side, and is ideally suited to a confident assertive, self starting individual :)

The role will take the lead managing & improving our general business administration and operational processes.

Working closely with all the team, it's a fantastic opportunity for somebody with great enthusiasm and aspirations to further your career and see progressive, well rewarded growth within the business.

Responsibilities:

- Oversee the daily business administrations operations.

- Admin support for all aspects of the business- sales, finance, operations & HR

- Manage, maintain CRM system, QMS compliance

- Passionate and motivated individual to drive performance and process improvement

Requirements:

- Excellent organizational and time management skills

- Reliable & Loyal

- Strong communication skills, both written and verbal

- Proficient in using office software such as Microsoft Office Suite

- Knowledge of construction type services

- Ability to multitask and prioritize tasks effectively

- Attention to detail and accuracy in all work performed

Hours we would be aiming for 28-35 hours a week, this is negotiable/flexible to work best for the right candidate, full time or part time considered.

If you meet the requirements outlined above and feel you could make a real positive change for our business we encourage you to apply. :)

Job Type: Full-time

Pay: £12.35-£14.65 per hour

Benefits:

• Casual dress
• Company pension
• Flexitime
• On-site parking
• Private medical insurance
• Work from home

Ability to commute/relocate:

• Nottingham NG13: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

• Accurately inputting alphabetic, numeric, and symbolic data from various sources into company databases.
• Verifying data for accuracy and completeness, identifying and correcting any errors or discrepancies.
• Organizing and maintaining electronic files and records to ensure easy retrieval.
• Updating existing database records with new information as required.
• Scanning and uploading documents to digital archives.
• Generating reports on data entry progress and highlighting any challenges encountered.
• Collaborating with team members to ensure consistent data management practices.
• Adhering to strict data privacy and security protocols.
• Responding to data-related inquiries from internal departments in a timely and professional manner.
• Assisting with special projects related to data management and organization as needed.

• Proven experience in a data entry or similar administrative role.
• Exceptional accuracy and attention to detail.
• Proficiency in using data entry software and database management systems.
• Familiarity with Microsoft Office Suite, particularly Excel and Word.
• Excellent typing speed and accuracy.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.
• Good written and verbal communication skills.
• Understanding of data confidentiality principles.
• High school diploma or equivalent qualification.

• Manage daily office operations and administrative tasks.
• Handle incoming and outgoing correspondence.
• Schedule meetings and manage calendars.
• Maintain office supplies and manage inventory.
• Greet visitors and answer phone calls.
• Liaise with vendors for office maintenance and services.
• Assist with travel arrangements and expense reporting.
• Ensure the office environment is organised and presentable.
• Provide general administrative support to staff.

• Proven experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize effectively.
• Discretion and ability to handle confidential information.
• Proactive and problem-solving attitude.
• Experience with scheduling and diary management is essential.