What Jobs are available for Administration in Marlow?

Are you looking to step into a law firm?

Our client is recognised as one of the UK’s leading law firms and they are currently seeking a proactive and highly organised Administration Assistant.

The role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within the Private Client team. The Private Client team consists of five partners and a wider team of 18 lawyers/fee earners and four secretaries. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also gain an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels.

Areas of responsibility

Perform all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group, to include:  

• File management e.g., archiving and e-filing
• Photocopying/scanning confidential documentation
• Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
• Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
• Process ePost and hard copy post to include collation of enclosures
• Book couriers
• Assist with production of proformas in advance of billing
• Assist with invoice tracking and chasing prior to finalisation
• Keep team lists of bills despatched up to date
• Any other admin tasks that support the smooth day-to-day running of the Private Client team.  

The ideal candidate will be eager to learn, highly organised and have great attention to detail. You must be proficient on MS Office including Excel to an intermediate level. Strong communication and interpersonal skills are also important along with an interest in business/ learning about how law firms work. Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

Finance and Administration Manager

Our client is a leading provider of excellent person-centred care, committed to delivering the highest standards of care and service. We are seeking a highly organised and detail-oriented Finance and Administration Manager to ensure the smooth, compliant, and fiscally responsible running of our business operations.

If you are passionate about efficient management and have the necessary skills and experience in finance, HR, and operations within a regulated environment, we would love to hear from you.

Key Performance Requirements and Accountabilities

The Finance and Administration Manager is fully responsible and accountable for the following core areas:

Financial Management and Control

• Be fully responsible and accountable for the accurate and timely implementation of client invoicing and receivables (debtor management) on time and in full each month.

• Be responsible and accountable for the satisfactory operation of the company payroll processes on time and in full each month.

• In conjunction with the Registered Manager (RM), be responsible and accountable for the monitoring and control of day-to-day expenditure within the limits defined by the Managing Director.

• Ensure the smooth operation of the company by effectively managing the relationship with all company suppliers and negotiating favourable terms.

Human Resources and Administration

• Be fully responsible and accountable for all aspects of the satisfactory operation of company HR policies and processes, including accurate and up-to-date recording and administration.

• Be responsible for the selection, hiring, and onboarding process of first-line administrative and non-clinical management positions.

• Effectively manage, lead, and motivate the assigned Business Administrators and Apprentices within the administrative team.

• Oversee and administer the training and supervision processes records within the operation.

Operational Compliance and Facilities

• Be responsible and accountable for Facilities, Safety, Building, and Company Car Fleet operations and compliance to current legislation, HSE, and company standards at all times.

• Be responsible and accountable for satisfactory operation and compliance of the IT and phone processes deployed within the company.

• Be responsible for the satisfactory implementation of any necessary audit policies and processes required for internal or external needs.

Governance and Support

• Contribute to the smooth day-to-day running of the complete business, ensuring administrative and financial functions support overall business performance.

• Maintain administrative records to ensure compliance with internal processes and external compliance requirements (e.g., CQC, Local Authority, and other contractual obligations).

• Provide administrative support for the investigation of complaints, ensuring all necessary documentation is accurate and reported to the RM, Local Authority, and the CQC as required.

• Ensure that all administrative work processes are deployed in accordance with the required CQC standards.

Similar Job Titles for this Role Could Include:

• Business Support Manager

• Head of Administration and Finance

• Operations and Finance Officer

• Administrative Services Manager

Reception & Administration Coordinator

Join a Purpose-Driven Team – Make a Real Impact Every Day!

Are you full of energy, ideas, and ready to make a difference? We’re transforming lives and building on a legacy of nearly 200 years – and we need passionate, collaborative people like you to join us. This is more than a job; it’s an opportunity to grow, innovate, and be part of something meaningful.

The Role

• £25,207 per year (£3.85/hr)
• 35 hours per week, Monday to Friday, 9am – 5pm
• Onsite

As a Reception & Administration Coordinator , you’ll be the friendly face of our team. You’ll provide frontline support to residents and staff, assist the Estate Manager, and keep our operations running smoothly. Every day is different – no two days are the same!

What Reception & Administration Coordinator Do

• Be the first point of contact at the reception – welcoming residents, staff, and visitors
• Manage office supplies and equipment
• Maintain records using our IT systems (Business Central, Housing CRM)
• Coordinate maintenance requests with contractors and staff
• Support communication between residents and management
• Take meeting minutes, handle enquiries, and resolve complaints
• Organise resident activities and liaise with external agencies

Seeking Reception & Administration Coordinator

• Caring, professional, and empathetic
• Organised, flexible, and able to juggle multiple tasks
• Calm under pressure with excellent judgment
• Experienced in office administration (experience with older adults is a bonus)
• IT literate (Word, Excel) with strong communication skills

What We Offer Reception & Administration Coordinator

• Pension with up to 9% employer contribution
• Life assurance of 4x your salary
• Health cash plan and private medical insurance
• Confidential counselling and support
• Birthday off + £20 vouche
• Generous family-friendly leave, plus wellbeing, volunteering, and personal development days

If you’re ready to be part of a team that transforms lives and truly values your contribution, apply today and start making a difference.

INDCARE

Purpose of the Role

To provide essential administrative support to the Bid & Administration Manager and Managing Director, assisting in document management, tender coordination, and marketing activities. The role plays a key part in ensuring smooth operations across bid, marketing, and accreditation functions, with visibility over all company activities to support overall business growth.

Key Responsibilities

Bid & Marketing Administration

Tender Management:

• Receive, process, record, and track all incoming tenders to ensure timely responses and compliance with deadlines.

• Review documents against registers, unzip and store files appropriately, ensuring file paths support audit compliance.

• Support tender submissions by creating and formatting high-quality deliverables and monitoring progress.

Team Liaison & Document Collation:

• Liaise with Operational Teams to gather information, including CVs and organograms, for tender submissions.

• Maintain accurate internal tracking systems for tender submissions, deadlines, and outcomes.

Portal & Clarification Management:

• Keep tender and accreditation portals updated with current company documentation.

• Monitor and track tender clarifications, raise and review queries, and ensure timely, complete responses.

• Manage document version control and track clarification deadlines.

Content & Presentation Support:

• Assist with preparing, formatting, and distributing bid documents using tools such as PowerPoint, Word, and Canva.

• Maintain professionalism and confidentiality in all bid-related communications and materials.

• Support the creation and maintenance of project documentation and marketing content.

Bid Library Development:

• Collaborate with the Bid & Admin Manager to expand and improve bid library content (CVs, case studies, themed responses for sectors such as Healthcare, Education, Decarbonisation, etc.).

• Support the integration of new tools and technologies, including AI software, to enhance bid processes.

Accreditation Administration

• Collate and maintain evidence required for the renewal of key accreditations (e.g., Constructionline, CHAS, SafeContractor, BlueSky, FPA, Fire Aware).

• Provide administrative support for both existing and new accreditation applications under the guidance of the Bid & Admin Manager.

General Administrative Support

• Assist with updating company websites and blog posts in line with brand guidelines.

• Support the creation of marketing materials and documentation as needed.

• Provide second-line telephone support by answering calls, transferring, and taking messages.

• Manage diary entries and scheduling for bid-related staff and the wider Bid Team.

• Carry out ad hoc duties as assigned by Directors, Office Heads, Project Managers, or the Group Administration Manager.

Key Attributes & Skills Required

• Strong organisational and time management skills

• Excellent written and verbal communication

• Attention to detail and high standard of document formatting

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with tools like Canva

• Ability to maintain confidentiality and manage sensitive information

• Comfortable working independently and as part of a team

• Experience or interest in bid writing, marketing, or document control is an advantage

• Willingness to learn and adapt to new systems and technologies

• Customer Service Advisor / Executive
• Administrator / Office Assistant
• Receptionist
• Sales Support / Order Processor
• Team Assistant / Office Coordinator

• Great communication & organisational skills
• Confident using Microsoft Office & general IT systems
• A positive, proactive, and flexible attitude
• Previous experience within customer service, administration or office support

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