12 Administration jobs in Midlothian

Grade UE05: £29,588 to £33,951 per annum

CSE / School of Informatics

Full-time: 35 hours per week

Fixed-term: 6 months

The Opportunity:

The School of Informatics is seeking a well organised and enthusiastic individual to fill a fixed term HR Administration post within the School's HR Administration team. You will be responsible for providing high quality administrative support, advice and guidance for all staffing and HR related matters and processes to the School's academic and professional services staff.

You must have excellent organisational abilities and time management skills with significant experience of working in a busy, customer-focused office, preferably in higher education. You will be approachable and have excellent communication skills and sound IT skills, including Microsoft Word and Excel as well as experience of working with staff databases. You must demonstrate a mature and resilient attitude and be able to use own initiative as well as being an active team member. Knowledge of University policies, procedures and structures and familiarity with/experience of HR legislation and practice are highly desirable.

This is a fixed term position for a period of six months, with a start date as soon as possible. We are open to considering flexible working patterns and requests for hybrid working that combines a mix of remote and regular on-campus working.

The post holder is likely to be required to support other College of Science & Engineering Schools and therefore candidates who thrive on variety in their work are particularly encouraged to apply.

Your skills and attributes for success:

• Vocational qualifications (N/SVQ 3, ONC or equivalent) plus typically at least 2 years relevant work experience in a busy, customer-focused office environment OR School education to standard grade or equivalent plus typically 3 years relevant work experience in a busy, customer focussed office environment
• Experience of working in an academic unit within higher education or of working directly with academics.
• Strong interpersonal and communication skill
• Evidence of ability to interpret regulations and to understand and implement processes.
• Evidence of excellent organisational abilities, combined with attention to detail; time management skills and an ability to manage competing priorities.
  Evidence of good written and oral communication skills, and good IT (Word, e-mail, web, spreadsheet, database) skills.

Click to view a copy of the full job description ( opens new browser tab)

Application Information

Please ensure you include the following documents in your application:

• CV
  Cover letter

Contact details for enquiries Samantha Inch via

Feedback is only provided to interviewed candidates.

As a valued member of our team you can expect:

• A competitive salary
• An exciting, positive, creative, challenging and rewarding place to work.
• To be part of a diverse and vibrant international community
• Comprehensive Staff Benefits, such as a generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab)

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 29th October 2025.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone

Job Summary

We are seeking a highly organised and detail-oriented Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting daily office operations, ensuring efficient administrative processes, and providing excellent customer service. This position requires a proactive individual with strong computer skills and the ability to manage multiple tasks effectively.

Duties

• Provide administrative support to ensure efficient operation of the office.
• Manage phone calls, emails, and correspondence with professionalism and courtesy.
• Perform data entry and maintain accurate records in both physical and digital formats.
• Assist in the preparation of reports, presentations, and other documents using Microsoft Office and Google Workspace.
• Handle clerical tasks such as filing, scanning, and organising documents for easy retrieval.
• Maintain office supplies inventory and place orders as necessary.
• Support financial operations by using QuickBooks for basic bookkeeping tasks.
• Collaborate with team members to improve office processes and enhance productivity.

Requirements

• Previous office experience is essential, with a focus on administrative roles preferred.
• Proficient computer skills, including strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks is advantageous but not mandatory.
• Excellent phone etiquette and interpersonal skills for effective communication with clients and colleagues.
• Strong organisational skills with the ability to prioritise tasks in a fast-paced environment.
• Typing proficiency with attention to detail for accurate data entry.
• Previous clerical experience is beneficial to support various administrative functions. If you are a motivated individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Type: Part-time

Pay: £12.21-£13.85 per hour

Expected hours: 20 per week

Benefits:

• Discounted or free food
• On-site parking

Language:

• English (preferred)

Work Location: In person

Please note: As this post is part-time, the salary will be pro-rata.

Fixed Term 12 Months

We are pleased to offer an exciting opportunity to join our West Lothian Community Administration Team as a Relief Admin Assistant. This role supports the smooth operation of WLHSCP community services by delivering high-quality administrative assistance.

As part of the team, you'll bring strong organisational and time management skills, excellent communication and interpersonal abilities, and a keen attention to detail. A conscientious and adaptable approach is essential, along with the capability to work both independently and collaboratively.

This varied role involves working across multiple teams and includes responsibilities such as greeting patients in person, handling telephone enquiries, and completing general administrative tasks. Therefore, a professional telephone manner and effective communication skills are vital.

We offer full training and ongoing support, with opportunities to develop new skills while working alongside multi-agency teams.

Working hours for this post are:

• Wednesday: 8:30am – 4:30pm
• Friday: 8:30am – 4:24pm

For informal enquiries, please contact:

or

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

OUR VALUES IN ACTION

Care and CompassionQuality and TeamworkDignity and RespectOpenness, honesty and responsibility

*Please note: This is a 2 year fixed-term post*

An exciting opportunity has arisen within the Hospital Management Administration Team in the Borders General Hospital. We are seeking to appoint a highly experienced clerical team leader who is also a skilled personal assistant who has an eye for detail and the ability to meet strict deadlines. The post holder should have previous line management experience. The post holder must also be extremely organised, have excellent communication skills, and work to a high degree of accuracy. They must be able to prioritise and multi-task competing demands when necessary to produce work of a very high standard.

For any further enquires please contact Gemma Butterfield or

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes .

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or 'going rate'. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form

***PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early***

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Relief - Administration Assistant – 15 hours per week

Wednesday & Friday (8:30am – 4:30pm)

Join Our Growing Team at West Lothian Health and Social Care Partnership

Are you ready to take the next step in your career? We have an exciting opportunity for an Administration Assistant to become part of our Health Visiting Administration Team in West Lothian.

We're looking for someone who is proactive, quick to learn, and has strong communication skills. Experience with NHS systems is a plus, but not essential. Most importantly, we value enthusiasm, reliability, and the ability to build positive working relationships with colleagues across various teams.

In return, we offer comprehensive training, ongoing support, and the chance to develop new skills while working with multi-agency staffing groups.

If you're passionate and motivated, we'd love to hear from you — click Apply to get started

For informal inquiries, please contact

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: As this post is part-time, the salary will be pro-rata.

Job purpose

We are a growing organisation that builds and manages a wide range of properties to meet a variety of needs within East Lothian. From our office in Haddington, we currently manage around 1400 properties for rent and shared ownership throughout the area. Our subsidiary company provides a repair and maintenance service for our properties and other customers.

The primary purpose of the post is to provide digital support to our Digital Services Officer, and working within the Housing Team to ensure excellent service delivery to our customers. The successful candidate will learn about all aspects of our digital services, including Rent Collector, our innovative new App which allows tenants to pay rent online and our Key Tenant Scheme where, by meeting certain criteria, tenants can receive a rent discount. They are also required to complete, to a satisfactory level, the Modern Apprenticeship in Digital Applications at SCQF Level 6.

The Digital Services Modern Apprentice is responsible for providing digital and administrative support to the Digital Services Officer to help maintain and develop our digital systems and services, and support tenants to access these services.

They are also required to work towards achieving the Modern Apprentice in Digital Applications at SCQF Level 6.

KEY ACTIVITIES

• Providing support with the site maintenance and content of

• Testing digital services, for example, new digital tools in My Home, My Work, My Area and Rent Collector

• Administering the Key Tenant Scheme

• Responding to Rent Collector queries and trouble-shooting

• Ensuring accurate data entry to our IT systems to maintain effective records compliant with Data Protection legislation

• Creating social media content for example, Facebook and Instagram

• Compiling statistics for performance monitoring purposes

EXAMPLES OF TYPICAL AREAS OF RESPONSIBILITY

• Assist the Digital Services Officer by updating content on and regularly checking links from to external sites, including assisting with maintaining

dedicated space within for different categories of user such as staff, Management Committee members, members and other registered users

• Assist with the testing and maintenance of digital services, including My Home, My New Home, My Work, My Area and Rent Collector

• Respond to Rent Collector enquiries and assist with troubleshooting and / or signposting tenants to relevant information

• Administer the Key Tenant Scheme, (including My New Home Discounts) by reviewing digital support and My New Home overrides, and assessing tenants for

eligibility for various levels of Rent Discount

• Help to promote our services and activities on social media sites, including developing and reviewing campaign calendars, and research local resources for e-news

articles, social media and web pages

• Carry out a range of digital administrative tasks, for example, uploading dates to the calendars in our tenants My Home accounts, resizing images for our Digital

Lettings Service (These Homes), setting up mailings for our Mutual Exchange List and updating new tenants and applicants in our Information and Advice database

• Assist with the collation of statistics for performance monitoring, for example, recording social media engagement and My Home usage statistics, ensuring that

registers are maintained, compiling information for our Performance 365 microsite and keeping it up to date

• Respond to Live Help enquiries received through

GENERAL RESPONSIBILITIES

• Ensure that the letter and spirit of our Equalities and Diversity policy is observed in all respects and at all times

• Carry out other duties from time to time commensurate with the post as required by the Digital Services Officer

• Attend relevant training as required especially in relation to the Modern Apprentice Qualification

• Assist with the work of other departments at times of pressure, including reception cover where required

What will I learn?

You will learn how to communicate in a busy office environment, communication and teamwork, You will also learn how to use our in-house I.T systems and databases, diary management and emails.

You will learn how to manage your diary and time allocated to tasks.

What qualifications or qualities are required?

Must be confident using Microsoft Applications including - Excel and Word.

Good communication and organisation skills, 5 National 5s including English.

Job Types: Full-time, Apprenticeship

Pay: From £13,741.00 per year

Work Location: In person

Job purpose

As first point of contact for our patients, your focus will be on ensuring patients and visitors to the practice receive the best possible service, you will provide a professional, efficient and friendly reception service for all patients and other visitors and you'll enjoy making a difference to every person who walks through our doors.

This is a varied role that will see you offering a range of patient care activities, including receiving, assisting and direct patients in accessing the most appropriate service or healthcare professional in a courteous, efficient and effective way.

You will facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies.

You will also offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.

ACCOUNTABLE TO:

Practice Manager

The post holder will be part of the practice team and will:

• Work effectively alongside other teams and clinicians within the practice in a professional manner to nurture a spirit of collaborative team working.
• Develop positive working relationships with colleagues and external stakeholders
• Be encouraging and supportive to colleagues across the practice
• Promote a positive working environment

KEY RESPONSIBILITIES:

The duties and responsibilities to be undertaken by members of the team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Team Leader, dependant on the current and evolving workload and staffing levels.

Patient/ Customer Care

• To meet and greet patients, members of the public and visitors to the practice in a friendly and courteous manner
• Offer general assistance to the practice team and project a professional, positive and friendly image to patients and other visitors, either in person or via the telephone.
• Facilitate effective communication between patients, members the primary health care team, secondary care and other associated healthcare agencies.
• Liaise with district nurses, midwives and other professionals within the community teams, on behalf of patients
• Ensure an effective and efficient service is provided to patients and any other visitors to the Practice
• Ensure that excellent patient care is being delivered at all times
• Play an active role in the co-ordination, and review of patient surveys
• Offer solutions and actively listen to patients to resolve issues.
• Deal with complex and sensitive issues
• Receive specimens for laboratory analysis from patients and advise patients of their test results on request
• Arrange patient transport as directed

Operations

• Process telephone requests for appointments, visits and telephone advice
• Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way, including sign posting patients to the most appropriate service using in-house guidance.
• Deal with all general enquiries, explain procedures and make new and follow-up appointments.
• Using your own judgment and communication skills ensure that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner.
• Book appointments ensuring sufficient information is recorded to ensure retrieval and accurate notes and use of the medical record.
• Monitor flow of patients into consulting and treatment rooms
• Maintain and monitor the practice appointments system, adding clinics and amending slots as directed
• Collate patient data as directed
• Advise patients of relevant charges for private (non General Medical Services) services, accept payment and issue receipts for same.

Prescriptions

• Receive requests for repeat prescriptions from patients, pharmacy and care home staff, and process these in a timely and accurate manner and distribute signed prescriptions on request
• Dealing with prescription enquiries that other members of staff are unable to answer from patients and local pharmacists

Other tasks

• Explain Practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed.
• Ensure that all registrations including New, immediately necessary and temporary residents are registered onto the computer system promptly and accurately.
• Keep the reception area free from obstructions and clutter.
• Keeping the office well-stocked with stationery and other supplies
• To maintain a thorough knowledge of all Practice procedures and work inaccordance of written protocols
• Ensure building security- have a thorough knowledge of doors/ windows/ alarm.

• Undertake a variety of EMIS tasks to assist in the smooth running of the practice, contacting patients as requested by team leaders, managers and clinical staff when required. Responding to system wide alerts.

• Contributing to the development and improvement of services to patients

• To assist your colleagues in learning new procedures and offering support across the team when required.
• To act as a mentor and/or buddy for new team members and apprentices within the team. Assisting the Team Leader with induction and training.

Confidentiality

• The post holder must maintain confidentiality, security and integrity of information relating to patients, staff and the business.
• In the performance of the duties outlined in this job description, the postholder will have access to confidential information relating to patients and their carers, practice staff and other healthcare workers.
• They will also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.
• Any breach of confidentiality will be regarded as 'gross misconduct' according to the Staff Handbook.

Equality and Diversity

The postholder will positively support the equality, diversity and rights of patients, carers and colleagues to include:

• Acting in a way that recognises the importance of people's rights, interpreting them in a way that is consistent with practice procedures and policies and current legislation.
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
• Behaving in a manner which is welcoming to and of the individual, is non-judgemental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development

The postholder will participate in any training programme implemented by the practice as part of this employment, such training to include:

• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.
• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Health and Safety

The postholder will assist in promoting and maintaining their own and others' health, safety and security as defined in the practice health & safety policy, the practice health & safety manual and the practice infection control policy and published procedures.

Communication

The postholder should recognise the importance of effective communication within the team and will strive to:

• Communicate effectively with other team members
• Communicate effectively with patients and carers
• Recognise people's needs for alternative methods of communication and respond accordingly.

Quality

• The postholder will strive to maintain and improve quality within the practice, and will:
• Alert other team members to issues of quality and risk.
• Assess own performance and take accountability for own actions, either directly or under supervision.
• Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team's performance.
• Work effectively with individuals in other agencies to meet patients' needs.

Contribution to the implementation of services

The postholder will:

• Apply practice policies, standards and guidance.
• Discuss with other members of the team how the policies, standards and guidelines will affect own work.
• Participate in audit where appropriate

The details contained in this Job Description are not exhaustive and may change as the post develops.

What will I learn?

You will learn how to work in a busy office environment, how to work both independently and as part of a team and how to manage your workload.

What qualifications or qualities are required?

-Nat 5 English is required for this role

-Knowledge of Microsoft packages

-IT skills

-A can do attitude

Job Types: Full-time, Apprenticeship

Pay: From £21,164.00 per year

Work Location: In person

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Data Entry Analyst - 3 month fixed term contract

Location: Edinburgh Hybrid

Working Pattern: Monday to Friday 9am - 5pm

Salary: £24,570 pro rata

Benefits: 31 days holiday, discounted gym membership, enhanced pension, private healthcare, employee wellbeing support and career coaching

WHO WE ARE

At GoFibre we're on an exciting journey to revolutionise broadband capabilities for homes and businesses in rural towns and villages across Scotland and the north of England, connecting communities and affording them digital capability equal to their city counterparts; whilst being as environmentally conscious as possible, and creating social value in the areas we serve.

Our story is only just beginning. We're growing fast and we don't intend to slow down anytime soon as we play our part in ensuring future-proof full fibre coverage. We've recently raised, and committed, a £164 million investment for our infrastructure, service and people through our top-notch partnerships, and we're confident and enthusiastic about what is coming next for the GoFibre family, as we strive to connect hundreds of thousands of homes and businesses by 2025. We have fantastic offices to allow colleagues to connect and catch up, one in central Edinburgh (with stunning 360 views of the city) and another in the coastal town of Berwick Upon Tweed; both a short walk from transport links.

HOW WE WORK

Collaboration, innovation, commitment, continual improvement of our business and ourselves, are the cornerstones of what creates our collective success. No two days are the same; the landscape is constantly changing, and we think on our feet, move fast and tackle challenges and opportunities head on. We're always learning and we thrive under pressure, because we support one another and have some laughs along the way. We're all in this together, as we navigate the road less travelled, pushing the boundaries of what we can deliver and the professionals we can become. We take care of each other and care about work-life balance and wellbeing.

Sound like the kind of place you want to work? If so, read on

THE TEAM

As a Data Entry Administrator, you'll play a critical role in getting our customers connected by provisioning and activating broadband services across a variety of platforms. You'll be responsible for ensuring each customer's equipment is accurately configured, fully integrated into our systems, and verified as operational before going live. This is a hands-on role that requires strong attention to detail, system fluency, and a methodical approach to data entry and testing.

WHAT YOU WILL BE WORKING ON

• Accurately input and update customer information across internal systems and service platforms
• Configure customer equipment to ensure compatibility and readiness for service
• Activate broadband services and verify successful provisioning
• Cross-check data to ensure consistency and accuracy across systems
• Perform system tests to confirm operational readiness before service goes live
• Liaise with internal teams to resolve discrepancies or issues during setup
• Maintain detailed records of configuration and activation activities

WHAT YOU WILL BRING TO THE ROLE

• Excellent attention to detail and accuracy, with a methodical process driven approach to tasks
• Comfortable working across multiple digital platforms and systems
• Ability to manage and prioritise a workload in a fast-paced environment
• Clear written and verbal communication skills
• Previous experience in telecoms, broadband provisioning, or a similar technical/data entry role is desirable but not essential

We love that everybody is different, and we believe a diverse workforce will be our strength. We ensure equal opportunity, champion inclusion and we actively encourage applications from suitably qualified candidates regardless of age, disability, gender, race, religion or orientation. Together, we're all part of the rich GoFibre family and we're unified by our goals, inspiring our teams to challenge the norm and deliver best-in-class service to our customers, all whilst encouraging and appreciating one another.

Are you ready for the challenge? Get in touch now, we can't wait to hear from you