51 Administration jobs in Shirley

We are working with a fast-growing accountancy practice to recruit an Administration Assistant for the Horsham office. The business provides accountancy services to thousands of customers, and the Administrator will be crucial in providing admin assistance to the team and working closely with clients.  They offer an employee-friendly environment which is noted for culture and support.

The Administrator will:

• Act as first point of contact for clients, corresponding via email and phone and greeting any visitors to the office
• Manage scanning, filing, post distribution and the email inbox
• Maintain office supplies and resources
• Type letters, prepare reports and handle business documents
• Assist managers and team members with administration tasks

Skills & experience required:

• Highly organised with previous administration experience, ideally gained in a financial or accounting office environment
• Excellent written and oral communications skills teamed with strong attention to detail
• An excellent grasp of Microsoft Office applications and ideally experience using IRIS PM

Salary, hours and company benefits:

• £25,000 to £30,000 based on based on experience
• 37.5 hours per week, Monday to Friday 9am to 5.30pm – fully office based in Horsham
• 25 days Holiday plus bank hols + birthday off
• Auto Enrolment pension scheme
• Cycle to work scheme
• Free flu jabs
• Enhanced Maternity and Paternity Pay
• Generous social events

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy.

Our client is looking for an Administrative Assistant to join their team. As an Administrative Assistant, you will provide essential support to ensure smooth day-to-day office operations while contributing to excellent customer care. This is a fantastic opportunity for an organised and proactive individual to develop their skills in a professional environment.

Company Benefits:

• Onsite parking
• Flexible working
• Personal development- help developing your role, exam support including guidance, study leave and the cost of study
• Accrue additional holiday for extra hours worked
• Life cover
• Private healthcare
• Pension scheme

Key Responsibilities:

• Verify application details with the new business team.
• Update and maintain client and financial records.
• Manage database accuracy and organisation.
• Handle mail, correspondence, and client communications.
• Assist with scheduling and administrative tasks.
• Respond to phone enquiries professionally.
• Provide general office support to consultants.

Experience and Skills Requirements :

• Knowledge of efficient office processes and best practices.
• Highly organised with strong prioritisation skills.
• Able to multitask and manage workloads to meet deadlines.
• Proficient in numeracy and Microsoft Office.
• Confident communicator, comfortable engaging with senior professionals and high-net-worth clients.
• A strong team player with excellent interpersonal skills.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Are you looking to step into a law firm?

Our client is recognised as one of the UK’s leading law firms and they are currently seeking a proactive and highly organised Administration Assistant.

The role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within the Private Client team. The Private Client team consists of five partners and a wider team of 18 lawyers/fee earners and four secretaries. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also gain an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels.

Areas of responsibility

Perform all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group, to include:  

• File management e.g., archiving and e-filing
• Photocopying/scanning confidential documentation
• Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
• Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
• Process ePost and hard copy post to include collation of enclosures
• Book couriers
• Assist with production of proformas in advance of billing
• Assist with invoice tracking and chasing prior to finalisation
• Keep team lists of bills despatched up to date
• Any other admin tasks that support the smooth day-to-day running of the Private Client team.  

The ideal candidate will be eager to learn, highly organised and have great attention to detail. You must be proficient on MS Office including Excel to an intermediate level. Strong communication and interpersonal skills are also important along with an interest in business/ learning about how law firms work. Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

**Full time role**

My client is based in the interior design industry and is urgently looking for a superstar Office Manager / Admin / Database Manager.

The role will consist of helping the MD / Owner with daily duties across his companies.

This will involve general admin duties such as:

- Database management ***

- Maintaining Excel spreadsheets ***

- Printing / copying

- General office / admin duties

- any additional requirements stated by the employer which can be discussed during an interview.

Ideal Candidate:

- Local / able to commute

- Experience in office management / admin work

- Experience working on any CRM

- Well spoken and presented

- Good IT Skills in particular Word / Excel / Powerpoint / Outlook

- Presentable and able to "meet and greet" high end clients if they visit the office

- Keen to learn / develop career

Benefits:

- Competitive salary

- Progression plan

- Entry to an extremely interesting industry and working across multiple companies of the owner.

University of the Arts London (UAL) is seeking to appoint an Estates Administration Manager responsible for leading the organisation and provision of a full range of administrative services to our central estates team.

UAL is a global leader in creativity, innovation, and invention across the knowledge economy. Comprising six renowned Colleges and four Institutes across London, UAL continues to shape the future of art, design, fashion, communication, and performing arts. In the 2025 QS World University Rankings by Subject, UAL is ranked 2nd in the world for Art and Design for the seventh consecutive year, reaffirming its status as a creative powerhouse. With a vibrant, multicultural community of over 20,000 students from more than 130 countries, UAL fosters an inclusive and dynamic environment that nurtures the next generation of creative talent.

Now is an exciting time to be joining UAL to take up this role. A 10-year Estates Strategy has been developed which will see the delivery of new campuses for London College of Fashion (completed in 2024) and London College of Communication (to be completed in 2027) as well as a period of estate transformation across our existing portfolio that ensures the UAL estate is fit for purpose, sustainable and provides world-class facilities and experience to our students, staff and partners. Following the appointment of new Associate Directors in the areas of Estate Development and Facilities Management in 2024, we are now embarking on an investment in the team that will see the appointment to c.25 new roles in these areas.

Reporting to the Associate Director of Facilities Management this pivotal role ensures the smooth delivery of administrative support across the department. Leading a team of administrators the Administration Manager will be responsible for the organisation and provision of a full range of financial, secretarial, clerical and administrative services. You will work with colleagues to ensure a seamless service to the department, proactively assessing and identifying business and stakeholder requirements, building collaborative relationships and common understanding with key stakeholders to ensure that the service reflects the Estates business requirements.

We are seeking a proactive and highly organised individual with strong leadership and administrative experience. You’ll have a background in both office and team management, excellent communication skills, and a keen eye for detail. Confident with financial systems and Microsoft Office, you’ll be comfortable managing competing priorities and building effective relationships across a wide range of stakeholders.

The role offers a fantastic career opportunity for a problem-solver who thrives in a fast-paced environment and is passionate about delivering high-quality support services.

The Candidate Brochure can be viewed at UAL - Estates Administration Manager

For a briefing discussion please contact our retained advisor Sian Gardiner ( ) at MRG. Applications should consist of a CV and covering letter.

Interviews will take place at UAL on Tuesday 28th October.

UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn – a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.

Administrator

Potters Bar

£25,100 | Hybrid Working

Are you a detail-driven administrator with a passion for delivering excellent customer service? Do you thrive in a fast-paced environment where your organisational skills and initiative make a real impact?

Our client in Potters Bar is looking for a proactive and professional Administrator to join their friendly and supportive team. This is a key role within the business, offering variety, responsibility, and the opportunity to grow within a collaborative environment.

Monday to Thursday: 9am - 5pm

Friday: 9am - 4pm

Hybrid working available after training

What You'll Be Doing:

You'll play a vital role in ensuring smooth day-to-day operations, supporting both internal teams and external clients. Your responsibilities will include:

• Handling incoming calls, emails and post with professionalism and efficiency
• Setting up new accounts and verifying bank details using SAP
• Managing insurance policies, setting up, renewing and cancelling as needed
• Submitting data to the pensions regulator and managing account closures
• Sending out and chasing essential account documentation
• Processing tax code changes and pension letters
• Liaising with HMRC and updating internal systems
• Running payroll reports and generating payslips
• Raising payroll-only invoices and uploading to the portal

What We're Looking For:

• Strong administration experience with excellent attention to detail
• Confident telephone manner and first-class customer service skills
• Comfortable working with systems like SAP (training provided)
• Organised, reliable, and able to manage multiple tasks with ease

Why Join?

• Be part of a supportive and welcoming team
• Enjoy a healthy work-life balance with hybrid working
• Gain valuable experience in a varied and rewarding role

If you're ready to bring your admin expertise to a role where your contribution truly matters, we'd love to hear from you!

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Contracts Administration Officer

Guildford area (hybrid/office-based)
Temporary (with potential for extension)
Pay: £18 per hour

Are you a highly organised and detail-driven administrator who enjoys keeping things running smoothly behind the scenes? We’re looking for a Contracts Administration Officer to join a busy Housing Property Services team, supporting the effective management of property-related contracts and service agreements.

In this role, you’ll play a vital part in ensuring that maintenance and compliance works are delivered efficiently and to a high standard. From maintaining accurate contract records to coordinating payments and tracking contractor performance, your work will help keep essential housing services running safely and effectively.

What you’ll be doing:

• Maintaining and updating records of contracts, service agreements, and work instructions.
• Supporting procurement activities and ensuring documentation is accurate and compliant.
• Tracking contractor performance and progress against agreed targets.
• Processing applications for payment, purchase orders, and invoices promptly.
• Liaising with internal teams, suppliers, and contractors to ensure smooth communication and workflow.
• Assisting with reports, audits, and performance reviews.
• Supporting continuous improvements to contract management systems and administrative processes.

What we’re looking for:

• Strong organisational skills and great attention to detail.
• Experience working in a property, housing, or contract administration environment.
• Confidence using IT systems (Excel, Word, and contract management databases).
• Excellent communication skills and a proactive approach to problem-solving.
• Ability to manage competing priorities and deadlines in a fast-paced environment.

This is an excellent opportunity to join a professional and supportive team where your work will have a real impact on service quality and customer satisfaction.

This vacancy is being advertised on behalf of Greenacre Recruitment Ltd who are operating as a recruitment agency and business.

Contracts Administration Officer
Location: 155 High Street, GU1 3AJ
Start Date: ASAP   
Contract Duration: 3+ months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay Rate: £ 193.98 per day                                                                                        
Job Ref: (phone number removed)   
 
Job Responsibilities

• Manage and oversee contract administration tasks.

• Ensure compliance with legal and regulatory standards.

• Coordinate with various departments and officers.

• Maintain confidentiality and secure handling of documents.

• Verify eligibility to work and necessary qualifications.

Person Specifications
Must Have:

• Strong communication skills to interact with different officers.

• Robust IT skills, including proficiency in Excel.

• Eligibility to work in the UK.

• Two years of written references with verified gaps.

Nice to Have:

• Previous experience in a similar role.

• Familiarity with GDPR and confidentiality agreements.

 
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