1598 Administration jobs in Wakefield

Administration Assistant (Part-Time - Tues-Thursday 8 hours per day)

Service Dimension:

The job holder is responsible for the general administration, secretarial and related logistics matters for the Teams.

The job holder will have to liaise actively with the other Project Assistants, mainly with regards to logistics matters, but also to ensure consistency of general administration and secretarial methods and practices.

The job holder is also accountable individually for demonstrating exemplary behavior with regard to HSE rules and requirements.

MAIN ACTIVITIES:

Assistance Activities:

To adopt and demonstrate an exemplary behavior with regard to HSE and to respect all HSE Requirements of the Project, as well as of CTR offices'.

Report to SPS (Subsea Production System) Manager any area of concern.

To be the point of contact for SPS Project team and ensure all assistance and secretarial activities for the SPS Package Manager and team.

To organize Welcoming & Onboarding in Project SPS Team in Leeds, logistic in CTR Offices in coordination with the PMT Assistant (CTR badges creation requests, assignment of offices, Parking)

To welcome and guide visitors and organize access to CTR Offices

To organize Missions & Travels for the SPS team: organize missions, obtain visas, perform booking as necessary, organize logistics with for missions. Treat in a timely manner expenses in Treck+ for TTE staff and by Project Internal Forms.

To maintain SPS Directory, schedule of absence / presence / missions and any other SPS directory as necessary.

Control & pre-validation administration for SPS External Personnel: Time Sheets, Mission Orders, Expense Notes.

To organize and follow up SPS Package Manager's agenda as requested.

To type / register / manage paperwork for SPS team as requested.

To coordinate with SPS Contractor's Assistants in CTR Main Office in Leeds to manage necessary offices supplies and to keep the SPS Management team informed of matters related to the office building.

To organize or give assistance for the organization of meetings and associated logistics in coordination with the PMT Assistant (internal meetings / meetings with Contractors / meeting with Project Management and special events).

To receive and dispatch Project information, new Procedure in close cooperation with the PMT Assistant.

SPECIFIC REQUIREMENTS:

Candidate Profile (Mandatory Field):

Sharepoint

Location: Castleford (WF10) - relocating to Normanton (WF6) in Dec/Jan
Hours: Monday-Thursday 8:30am-5:00pm, Friday 8:30am-4:00pm
(39 hours/week)
Pay Rate: 13.50 per hour

We're looking for a proactive and detail-oriented Sales Office Administration Officer to join our dynamic team. This is a key role within our customer service and sales support function, working closely with internal departments and external partners to ensure smooth operations and exceptional customer experience.

Sales & Purchase Administration

• Process and manage sales and purchase orders in our ERP system
• Handle customer quotes, acknowledgements, and tender files
• Ensure accuracy in pricing, VAT, and incoterms
• Communicate effectively with customers and internal teams

Shipping & Export

• Coordinate shipments and logistics
• Liaise with warehousing and distribution teams
• Track deliveries and resolve shipment queries

Invoicing & Payments

• Generate and distribute customer invoices
• Follow up on advance payments and order-related transactions

Customer Service & Support

• Register and follow up on customer complaints
• Maintain accurate customer records and databases
• Archive documents in line with audit and compliance standards

Cross-Team Collaboration

• Work closely with Sales, Technical, Supply Chain, HR, and Finance teams
• Build strong relationships across departments and with customers

Compliance & Continuous Improvement

• Follow company policies, health & safety regulations, and ethical standards
• Contribute to a culture of collaboration, accountability, and improvement

• Minimum 3 to 4 years' experience in office administration or business support
• Strong attention to detail and organisational skills
• Excellent communication and customer service abilities
• Proficient in ERP, CRM, and Microsoft Office tools
• Fluent in English (additional languages a plus)
• Commercial awareness and a proactive mindset
• Ability to work independently and as part of a team

• Supportive and collaborative work environment
• Opportunity to work with international teams and departments
• Stable hours and competitive pay
• Be part of a company driving innovation and excellence

Ready to apply or want to learn more?
We'd love to hear from you!

Are you highly organised, detail-oriented, and looking to build a career in regulatory within the chemical industry?

I'm currently recruiting for a Regulatory Administration Assistant to join our growing team in West Yorkshire , supporting both regulatory and commercial functions. No experience needed!

Job Title: Regulatory Administration Assistant
Location: West Yorkshire
Salary: 25,000 - 27,000 per annum
Sector: Chemicals / Regulatory Affairs / Administrative Support

As a Regulatory Administration Assistant , you'll play a key role in supporting the Regulatory Affairs team and contributing to broader business operations. You'll manage essential administrative tasks, help ensure compliance with regulatory standards, and assist in cross-functional coordination with Sales, Legal, and Sustainability teams.

This role is ideal for someone with strong organisational skills, a proactive mindset, and an interest in regulatory or compliance-focused work.

Regulatory Support

• Organise and maintain structured filing systems using SharePoint

• Schedule meetings, manage calendars, and track follow-up actions

• Conduct research into regulatory and governance requirements

• Create concise summaries of technical or regulatory content

• Act as a liaison with the Sales team to triage regulatory queries

• Provide general support to the wider Regulatory team on ongoing projects

Commercial and Business Support

• Arrange digital document signatures (e.g. via DocuSign)

• Assist in contract administration and post-signature follow-ups

• Help draft and manage confidentiality agreements

• Collect and compile data for sustainability accreditations (e.g. EcoVadis)

• Provide logistical support for travel, meetings, and events

• Deliver day-to-day office support as required

• BSc Chemistry or related degree
• Interest in starting a career in Regulatory
• Good communication and attention to detail

If this is of interest to you, do not hesitate to apply now with an up-to-date copy of your CV or reach out to me directly - Rebecca Tilston @ Smart4Chemicals

Workforce Coordinator

Leeds (we will also consider other yorkshire/north east/Scotland location - Sheffield, Boldon, Glasgow, Aberdeen)

Permanent Contract

Competitive salary and benefits

We have an exciting opportunity for a Workforce Coordinator in Administration to join the NG Bailey team, the position can be based in Leeds / Sheffield / Boldon / Glasgow / Aberdeen.

The key purpose of the role is to work as a member of the National Workforce Team to manage and co-ordinate the workforce resources within the designated region, in accordance with the agreed workforce strategy. The successful candidate will provide administrative support and guidance to the regional operational teams in all matters relating the management of the workforce.

The main duties will include:

• Comply with Health and Safety processes to ensure that the safety first and foremost message is visible and alive throughout all activities undertaken.
li>Ensure that the management and use of direct employment, temporary workers and subcontractors is all in accordance with the key principles of the Engineering Strategy.
• Maintain accurate regional databases of workforce deployment, site location, and team allocation. Working with the central L&D function and the business performance team, contribute to the maintenance of local training/competence records and the communication of mandatory training requirements to workforce. Encourage the use of directly employed operatives in line with the Engineering Strategy to fulfil project requirements. Use only the Engineering Talent Pool for external recruitment and liaise with all other National Workforce Team members on inter-regional transfers to suit the needs of the business. Ensure that project teams are conversant with the time and attendance sign off process, providing support and training where required.
• Work with operations and project managers, to ensure that workforce requirements on all projects are successfully planned and prepared for. Attend pre-mobilisation meetings as required and provide support to the Workforce Manager on resourcing requirements, including the supervisory structure, compliance with Engineering Strategy and the use of temporary workers.
• Support collating performance reviews for the all the workforce employees in your area of control, Develop meaningful relationships with the payroll team to enable effective resolution of any payroll matters.
• Understand the National Working Rule Agreements and ensure regional projects and operational activities remain compliant. This includes the renewal of ECS/SKILLcards, and any other trade specific competence based requirements.
• Support the Workforce Manager to manage all regional day to day employee and industrial relations matters. Promote good employee relations within your region and work with the Workforce Manager to actively support all national employee and industrial relations initiatives.

Requirements

• Experienced in using Microsoft office programmes in relation to administration duties
• Strong organisation and communication skills
• Demonstrable experience in managing a workforce across multiple sites
• Demonstrable knowledge of Employment and Industrial Relations matters (desirable)

 Benefits

li>25 days holiday per annum, plus bank holidays
• Pension with leading provider and up to 8% employer contribution
• Private healthcare
• Free 24/7 365 Employee assistance program to support mental health and wellbeing (including counselling sessions and legal advice)
• Discounts
• Personal development programme
• Flexible Benefits

Business:     SARIA’s UK operations have a market-leading presence in a wide range of sectors associated with the food chain. The Group’s companies manufacture quality products for use in human and animal foodstuffs, agriculture, aquaculture, and industrial applications. The company also produces biofuels and renewable energy and provides services for farming and the food industry. The company has a UK annual turnover approaching £280 million and employs around 1,000 people at 19 sites across the country.

The Position

Applications are invited for a Business Administration Apprentice based at our SARVAL Ltd, Doncaster site. This is a full-time position with day release for study.

As a Business Administration Apprentice, your duties and responsibilities will vary on the Company’s requirements but will include the following:

• Support the Wet Petfood Team across Planning, Logistics, Sales, and Exports activities.
li>Assist in maintaining accurate records and reports to support departmental decision-making.
• Contribute to customer service activities, ensuring a high standard of communication and support.
• Participate in financial processes, including budgeting and cost tracking.
• Work collaboratively with colleagues to support team objectives and projects.
• Be willing to engage in training and development in business administration, as required.
• To provide general administrative/office support to the department including data entry, filing, scanning, post duties etc.
• Develop IT proficiency using tools such as Excel and ERP systems.
• Complete other ad hoc tasks / reasonable requests as and when requested by management.

The Person

• Strong communication skills, both written and verbal.
• Good numeracy and analytical skills, with attention to detail.
• Basic IT skills, including Microsoft Office (especially Excel) and an ability to learn new systems (e.g., ERP).
• Organised and able to manage time effectively, prioritising tasks efficiently.
• Ability to work independently and as part of a team.
• Problem-solving skills and adaptability in a fast-paced environment.
• Customer service awareness, with a focus on meeting needs and expectations.
• Eager to learn and develop professionally.
• Reliable, punctual, and motivated.
• Proactive, taking initiative to contribute to team goals.
• Positive attitude and willingness to embrace new challenges.
• Collaborative and able to build strong working relationships.

Desirable:

• Interest in business operations, logistics, or sales.
• Previous work experience or voluntary work demonstrating organisational or administrative skills.
• Awareness of commercial and financial principles.

Salary:  Competitive Apprentice Salary

Team Administration Assistant

6 Month Contract (Initial)

Wakefield

Hybrid Working

The Adecco group is part of Adecco Workforce Solutions (AWS). We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

We are happy to be recruiting for one of our high-profile Insurance clients. They are currently looking for a Team Admin Assistant to join them for an initial 6 month contract, however there may be an opportunity for extension.

About the role:

Our clients Risk Management Solutions teams forms part of UK Retail and is a nationwide team of risk management practitioners who specialise in supporting customers in key areas of operational risk. The team is funded by the business to deliver revenue to the branches whilst, to a lesser extent, supporting value-added services.

They are a dynamic team of over 25 risk management consultants, dedicated to providing top-notch services to their clients. They are looking for a motivated and detail-oriented Administration Assistant to join the Business Operations team and support the daily operations.

• Quality checking report documentation to ensure accuracy and compliance with company standards.
• Assisting with various back-office tasks, including updating and managing the task and fees management system - Microsoft Access.
• Providing administrative support to the team, such as scheduling meetings, managing calendars, and handling correspondence.
• Maintaining and organising electronic files.
• Assisting with the preparation of reports, presentations, and other documents.
• Coordinating with team members to ensure smooth workflow and communication.
• Supporting the team in managing client communications and ensuring timely responses.
• Assisting in the preparation and distribution of client invoices and tracking payments.
• Helping to organise and coordinate team events and training sessions.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong and demonstrable attention to detail.
• Excellent organisational and communication skills.
• Proficient in English with strong grammar skills.
• Ability to prioritise and manage own workload to meet deadlines.
• Exceptional interpersonal skills, including effective listening, verbal, and written communication.
• Excellent social skills, with the ability to operate with diplomacy, tact, and empathy.
• Capable of handling complex and highly confidential information.
• Comfortable working independently and managing multiple tasks.
• Numerate with the ability to present and analyse data effectively.
• Strong problem-solving abilities.

• Proven experience in an administrative or support role.
• Strong attention to detail and excellent organisational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management, particularly Access, is a plus.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to multitask.

Location:

This is a hybrid working role, with a requirement to work from either the clients Wakefield office at least 3 days a week.

Working hours:

Standard working hours with some flex where required.

If you feel that this is a role that would suit you then please apply today.

If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.

The Adecco Group are an equal opportunities company

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)

Business:     SARIA’s UK operations have a market-leading presence in a wide range of sectors associated with the food chain. The Group’s companies manufacture quality products for use in human and animal foodstuffs, agriculture, aquaculture, and industrial applications. The company also produces biofuels and renewable energy and provides services for farming and the food industry. The company has a UK annual turnover approaching £280 million and employs around 1,000 people at 19 sites across the country.

The Position

Applications are invited for a Business Administration Apprentice based at our SARVAL Ltd, Doncaster site. This is a full-time position with day release for study.

As a Business Administration Apprentice, your duties and responsibilities will vary on the Company’s requirements but will include the following:

• Support the Wet Petfood Team across Planning, Logistics, Sales, and Exports activities.
li>Assist in maintaining accurate records and reports to support departmental decision-making.
• Contribute to customer service activities, ensuring a high standard of communication and support.
• Participate in financial processes, including budgeting and cost tracking.
• Work collaboratively with colleagues to support team objectives and projects.
• Be willing to engage in training and development in business administration, as required.
• To provide general administrative/office support to the department including data entry, filing, scanning, post duties etc.
• Develop IT proficiency using tools such as Excel and ERP systems.
• Complete other ad hoc tasks / reasonable requests as and when requested by management.

The Person

• Strong communication skills, both written and verbal.
• Good numeracy and analytical skills, with attention to detail.
• Basic IT skills, including Microsoft Office (especially Excel) and an ability to learn new systems (e.g., ERP).
• Organised and able to manage time effectively, prioritising tasks efficiently.
• Ability to work independently and as part of a team.
• Problem-solving skills and adaptability in a fast-paced environment.
• Customer service awareness, with a focus on meeting needs and expectations.
• Eager to learn and develop professionally.
• Reliable, punctual, and motivated.
• Proactive, taking initiative to contribute to team goals.
• Positive attitude and willingness to embrace new challenges.
• Collaborative and able to build strong working relationships.

Desirable:

• Interest in business operations, logistics, or sales.
• Previous work experience or voluntary work demonstrating organisational or administrative skills.
• Awareness of commercial and financial principles.

Salary:  Competitive Apprentice Salary

Are you highly organised, detail-oriented, and looking to build a career in regulatory within the chemical industry?

I'm currently recruiting for a Regulatory Administration Assistant to join our growing team in West Yorkshire , supporting both regulatory and commercial functions. No experience needed!

Job Title: Regulatory Administration Assistant
Location: West Yorkshire
Salary: 25,000 - 27,000 per annum
Sector: Chemicals / Regulatory Affairs / Administrative Support

As a Regulatory Administration Assistant , you'll play a key role in supporting the Regulatory Affairs team and contributing to broader business operations. You'll manage essential administrative tasks, help ensure compliance with regulatory standards, and assist in cross-functional coordination with Sales, Legal, and Sustainability teams.

This role is ideal for someone with strong organisational skills, a proactive mindset, and an interest in regulatory or compliance-focused work.

Regulatory Support

• Organise and maintain structured filing systems using SharePoint

• Schedule meetings, manage calendars, and track follow-up actions

• Conduct research into regulatory and governance requirements

• Create concise summaries of technical or regulatory content

• Act as a liaison with the Sales team to triage regulatory queries

• Provide general support to the wider Regulatory team on ongoing projects

Commercial and Business Support

• Arrange digital document signatures (e.g. via DocuSign)

• Assist in contract administration and post-signature follow-ups

• Help draft and manage confidentiality agreements

• Collect and compile data for sustainability accreditations (e.g. EcoVadis)

• Provide logistical support for travel, meetings, and events

• Deliver day-to-day office support as required

• BSc Chemistry or related degree
• Interest in starting a career in Regulatory
• Good communication and attention to detail

If this is of interest to you, do not hesitate to apply now with an up-to-date copy of your CV or reach out to me directly - Rebecca Tilston @ Smart4Chemicals