46,360 Administrative Assistant Roles jobs in the United Kingdom
Executive Personal Assistant
LS1 1UR Leeds, Yorkshire and the Humber
£35000 Annually
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Job Description
Our client is a leading organization in Leeds, West Yorkshire, UK , seeking a highly organised, proactive, and discreet Executive Personal Assistant to support one of their senior executives. This pivotal role demands exceptional administrative skills, meticulous attention to detail, and the ability to manage a complex and dynamic workload. The ideal candidate will be a master of organisation, a confident communicator, and possess a keen understanding of business protocols.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex diaries, scheduling meetings, appointments, and travel arrangements with efficiency and precision.
- Prepare agendas, take minutes, and follow up on action points for senior-level meetings.
- Draft correspondence, emails, and reports, ensuring accuracy and professional tone.
- Organise and manage domestic and international travel, including flights, accommodation, and visa applications.
- Handle confidential information with the utmost discretion and integrity.
- Act as a primary point of contact, screening calls and visitors, and managing communication flow.
- Prepare and format presentations and documents for executive review.
- Assist with event planning and coordination, such as team offsites or client functions.
- Conduct research on various topics as requested by the executive.
- Manage expenses, process invoices, and maintain office supplies.
- Anticipate the needs of the executive and proactively address potential issues.
- Liaise with internal departments and external stakeholders on behalf of the executive.
- Maintain and update filing systems, both electronic and physical.
- Provide general administrative support as required.
- Proven experience as an Executive Assistant or Personal Assistant to senior management.
- Exceptional organisational and time-management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive approach, with strong problem-solving capabilities.
- Ability to work independently and as part of a team.
- Professional demeanor and strong interpersonal skills.
- Experience in a fast-paced corporate environment.
- A flexible and adaptable attitude.
This advertiser has chosen not to accept applicants from your region.
0
Executive Personal Assistant
PL1 1AB Plymouth, South West
£40000 Annually
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Posted 1 day ago
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Job Description
Our client, a prominent organisation in the financial services sector, is seeking an exceptional Executive Personal Assistant to provide comprehensive administrative and logistical support to senior executives in Plymouth, Devon, UK . This role requires a highly organised, proactive, and discreet individual with impeccable attention to detail and the ability to manage multiple priorities in a demanding environment. You will be the gatekeeper and facilitator, ensuring the smooth day-to-day operations for the executives you support, and acting as a key point of contact for internal and external stakeholders.
Key responsibilities include:
The ideal candidate will possess:
Key responsibilities include:
- Managing complex calendars, scheduling appointments, meetings, and travel arrangements (flights, accommodation, visas).
- Coordinating and preparing agendas, briefing materials, and minutes for meetings.
- Handling correspondence, screening calls, and responding to emails with professionalism and efficiency.
- Making travel arrangements, including complex international itineraries, and managing expense reporting.
- Acting as a liaison between executives and other employees, clients, and external partners.
- Organising and preparing documents for internal and external presentations.
- Conducting research and compiling reports on various business-related topics.
- Managing office supplies and maintaining an organised filing system, both physical and digital.
- Assisting with ad-hoc projects and administrative tasks as required by the executives.
- Maintaining confidentiality and discretion at all times regarding sensitive company information.
The ideal candidate will possess:
- Proven experience as a Personal Assistant or Executive Assistant, preferably supporting C-suite executives.
- Exceptional organisational and time-management skills with a meticulous approach to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
- Excellent written and verbal communication skills.
- The ability to work proactively, anticipate needs, and exercise sound judgment.
- Discretion and a high level of professionalism.
- Experience with complex international travel arrangements and visa applications.
- A flexible and adaptable attitude towards changing priorities.
- The ability to work effectively both independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
1
Executive Personal Assistant
CB2 1TN Cambridge, Eastern
£55000 Annually
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Posted 2 days ago
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Job Description
Our client seeks a highly organised, proactive, and discreet Executive Personal Assistant to support a senior executive in Cambridge, Cambridgeshire, UK . This is a demanding yet rewarding role requiring exceptional organisational skills, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules. You will be responsible for a wide range of administrative and personal support duties, ensuring the smooth and efficient operation of the executive's professional life. Key responsibilities include managing complex calendars, coordinating international and domestic travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will also handle correspondence, draft emails, prepare reports and presentations, and conduct research as needed. Gatekeeping calls and visitors, organising meetings (booking rooms, preparing agendas, taking minutes), and managing expenses are also integral parts of the role. The ideal candidate will possess excellent interpersonal and communication skills, with the ability to liaise effectively with internal teams, external stakeholders, and clients at all levels. Discretion and confidentiality are paramount. Experience in a similar executive support role, preferably within a fast-paced environment, is essential. You should be proficient in all Microsoft Office Suite applications and comfortable learning new software. A proactive approach to problem-solving and the ability to multitask and prioritise effectively are crucial for success in this hybrid role.
Qualifications:
Qualifications:
- Proven experience (5+ years) as an Executive Assistant or Personal Assistant to senior management.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Experience with travel booking and itinerary management.
- Ability to multitask, prioritise, and adapt to changing demands.
- Strong problem-solving abilities.
This advertiser has chosen not to accept applicants from your region.
2
Executive Personal Assistant
RG1 1AA Reading, South East
£40000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly proactive, organised, and discreet Executive Personal Assistant to provide comprehensive support to senior management in Reading, Berkshire, UK . This role demands exceptional organisational skills, meticulous attention to detail, and the ability to anticipate needs and act with initiative. You will manage complex calendars, coordinate international travel arrangements, prepare confidential documents, and act as the primary point of contact for internal and external stakeholders. The ideal candidate will possess excellent communication skills, a polished professional demeanor, and a proven track record of supporting C-suite executives. This is a remote position, requiring you to be self-disciplined and adept at managing your workload autonomously.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Manage and maintain complex and dynamic calendars for senior executives, proactively resolving scheduling conflicts.
- Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents, often of a highly confidential nature.
- Screen and prioritize incoming communications, acting as a gatekeeper and ensuring timely responses.
- Organize and coordinate meetings, ensuring agendas are prepared, minutes are taken, and follow-up actions are tracked.
- Manage expenses and prepare reimbursement reports accurately and efficiently.
- Conduct research and prepare briefing materials for meetings and events.
- Serve as a liaison between executives and employees, clients, and other external parties.
- Handle sensitive information with the utmost confidentiality and discretion.
- Anticipate the needs of the executives and proactively take action to ensure smooth operations.
Qualifications and Skills:
- Proven experience as an Executive Personal Assistant or in a similar senior administrative role, supporting C-level executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills, with a high level of accuracy and attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Discretion and a strong understanding of confidentiality requirements.
- Proactive approach, with the ability to anticipate needs and take initiative.
- Adaptability and resilience in managing changing priorities.
- Professional and confident demeanor, with excellent interpersonal skills.
- Ability to work independently and manage a remote workload effectively.
This advertiser has chosen not to accept applicants from your region.
3
Executive Personal Assistant
CV1 1DE Coventry, West Midlands
£40000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and discreet Executive Personal Assistant to provide comprehensive support to a senior executive in Coventry, West Midlands, UK . This role requires exceptional administrative skills, a keen eye for detail, and the ability to manage a demanding workload with utmost professionalism. You will be responsible for managing complex diaries, coordinating travel arrangements, handling correspondence, preparing reports, and acting as a gatekeeper to ensure the executive's time is managed effectively.
Key Responsibilities:
Qualifications:
This is a fantastic opportunity to work closely with a key leader and contribute to the success of a growing organization. The role is based in Coventry, West Midlands, UK and offers a competitive compensation package and the chance to make a significant impact.
Key Responsibilities:
- Manage and maintain complex and dynamic schedules for the executive, including arranging meetings, appointments, and conference calls.
- Organise and coordinate all domestic and international travel, including flights, accommodation, visas, and itineraries.
- Screen and prioritize incoming communications, including emails and phone calls, and draft responses as required.
- Prepare agendas, take minutes, and follow up on action items for meetings.
- Conduct research and prepare reports, presentations, and other documents as needed.
- Manage confidential information with the highest level of discretion.
- Handle expense reporting and manage the executive's budget.
- Liaise with internal and external stakeholders, building and maintaining strong working relationships.
- Anticipate needs and proactively address potential issues.
- Provide general administrative support, including filing, photocopying, and data entry.
Qualifications:
- Proven experience as an Executive Assistant or Personal Assistant supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- High level of discretion, confidentiality, and professional judgment.
- Experience with complex international travel arrangements.
- Ability to work independently and as part of a team.
- A proactive and resourceful approach to problem-solving.
- Experience in a fast-paced corporate environment.
- Bachelor's degree or equivalent professional qualification is preferred.
This is a fantastic opportunity to work closely with a key leader and contribute to the success of a growing organization. The role is based in Coventry, West Midlands, UK and offers a competitive compensation package and the chance to make a significant impact.
This advertiser has chosen not to accept applicants from your region.
4
Executive Personal Assistant
LS1 0AB Leeds, Yorkshire and the Humber
£45000 Annually
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Posted 3 days ago
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Job Description
Our client is seeking a highly organised and proactive Executive Personal Assistant to support senior management within their busy **Leeds, West Yorkshire, UK** office. This role is offered on a hybrid basis, requiring a balance of in-office presence and remote working. The Executive Personal Assistant will be responsible for providing comprehensive administrative and secretarial support to ensure the smooth operation of the executive office. Duties will include managing complex calendars, scheduling meetings and appointments across multiple time zones, coordinating travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will be responsible for drafting, reviewing, and proofreading correspondence, reports, and presentations, ensuring accuracy and adherence to company standards. Effective gatekeeping and communication are vital, managing incoming calls and emails, and prioritizing urgent matters. Expense management, including processing invoices and reconciling corporate credit cards, will be a key part of the role. You will also be expected to prepare meeting agendas, take minutes, and follow up on action items. Proactive anticipation of needs and seamless execution of tasks are paramount. The ideal candidate will have a minimum of 5 years of experience as an Executive Assistant or Personal Assistant, ideally within a fast-paced corporate environment. Exceptional organisational skills, meticulous attention to detail, and the ability to multitask effectively are essential. A high degree of professionalism, discretion, and confidentiality is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must, along with experience with virtual meeting platforms. Excellent interpersonal and communication skills, both written and verbal, are crucial for liaising with internal staff and external stakeholders. A proactive approach to problem-solving and a flexible attitude towards changing priorities are highly valued. This is an excellent opportunity for a dedicated and experienced professional to contribute to a leading organisation. Experience in event coordination or project support would be advantageous. Must be able to work effectively both independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
5
Executive Personal Assistant
CV1 1GD Coventry, West Midlands
£40000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a prominent organization, is seeking an exceptionally organized and proactive Executive Personal Assistant to support their senior leadership team. This role operates on a hybrid basis, requiring a consistent presence in our **Coventry, West Midlands, UK** office while offering the flexibility to work remotely on designated days. You will be responsible for managing complex and dynamic schedules, coordinating executive travel arrangements both domestically and internationally, and preparing high-level correspondence and reports. Key duties include gatekeeping communications, organizing and preparing for high-profile meetings and events, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate will possess impeccable organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address potential issues. Discretion and confidentiality are paramount. You should be proficient in a range of office software, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and ideally experience with virtual meeting platforms. Excellent written and verbal communication skills are essential, as is the ability to multitask efficiently and maintain composure under pressure. Experience supporting multiple senior executives simultaneously is highly valued. This is a critical support role requiring initiative, professionalism, and a commitment to facilitating the smooth operation of the executive office. You will be an integral part of the team, ensuring that our leaders can focus on strategic objectives. The ability to adapt to changing priorities and a proactive approach to problem-solving will be key to success in this demanding yet rewarding position.
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6
Executive Personal Assistant
PL1 2AB Plymouth, South West
£40000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for an exceptionally organised and proactive Executive Personal Assistant to provide comprehensive support to senior management. This is a crucial, fully remote role requiring discretion, meticulous attention to detail, and the ability to anticipate needs. The successful candidate will manage complex calendars, coordinate travel arrangements, handle confidential communications, and streamline administrative processes.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, often with last-minute changes.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Handle confidential information with the utmost discretion and maintain strict confidentiality.
- Organize and coordinate executive events, including team offsites and board meetings, often managing virtual platforms.
- Conduct research and compile information for various projects and assignments as requested by executives.
- Act as a primary point of contact for internal and external stakeholders, fielding inquiries and redirecting as necessary.
- Process expense reports and manage budgets for executive-related activities.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Streamline administrative processes and implement efficiency improvements.
- Provide general administrative support, including document management, filing, and data entry.
- Liaise effectively with other departments and external contacts.
- Undertake special projects as assigned.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior executives.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills, with a strong command of English grammar and business etiquette.
- High level of discretion, integrity, and professionalism.
- Ability to work independently, take initiative, and problem-solve effectively.
- Experience in managing complex international travel arrangements is highly desirable.
- Adaptability and flexibility to manage changing priorities and last-minute requests.
- Familiarity with project management principles is a plus.
- A proactive and results-oriented approach.
This advertiser has chosen not to accept applicants from your region.
7
Executive Personal Assistant
ST4 2AE Staffordshire, West Midlands
£35000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Personal Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth day-to-day operations and efficient management of executive schedules. The successful candidate will be a master of discretion, communication, and multitasking, capable of anticipating needs and acting with minimal supervision. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing meeting materials, and handling confidential correspondence.
Responsibilities:
Responsibilities:
- Manage and maintain complex and ever-changing executive calendars, scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring seamless itineraries.
- Prepare agendas, minutes, and supporting documents for meetings, ensuring all parties are informed.
- Screen and prioritize incoming communications, including emails and phone calls, redirecting as appropriate.
- Handle confidential information with the utmost discretion and integrity.
- Coordinate the logistics for corporate events, team offsites, and client visits.
- Conduct research and prepare reports or presentations as requested.
- Process expense reports and manage departmental budgets and invoicing.
- Act as a key point of contact for internal and external stakeholders.
- Anticipate potential issues and proactively implement solutions to ensure efficiency.
- Proven experience as an Executive Assistant or Personal Assistant supporting C-level executives.
- Exceptional organizational and time-management skills with a keen eye for detail.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and a high level of professionalism are essential.
- Experience with international travel arrangements and multi-currency expense management is advantageous.
- A proactive approach to problem-solving and a strong sense of initiative.
This advertiser has chosen not to accept applicants from your region.
8
Executive Personal Assistant
SW1A 0AA London, London
£50000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a highly respected global investment firm, is seeking an exceptionally organised and proactive Executive Personal Assistant to support a senior executive. This role is based in the heart of **London** and offers a unique opportunity to work within a dynamic and fast-paced environment. The successful candidate will provide comprehensive administrative and personal support, ensuring the executive's time is managed effectively and their professional commitments are met with precision. Key responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and making intricate travel arrangements, including international itineraries, visas, and accommodation. You will also be responsible for preparing reports, presentations, and correspondence, screening calls and emails, and acting as a gatekeeper to protect the executive's time. Discreet handling of confidential information is paramount. The ideal candidate will possess impeccable communication and interpersonal skills, with a polished and professional demeanour. A proactive approach, exceptional attention to detail, and the ability to anticipate needs are essential. You must be proficient in Microsoft Office Suite and adept at using various productivity and communication tools. Experience supporting C-level executives in demanding industries, such as finance or law, is highly preferred. This role requires a high degree of discretion, adaptability, and resilience. You will be an integral part of the executive's support system, playing a crucial role in ensuring their productivity and success. If you are a highly motivated and experienced PA seeking a challenging and rewarding position in **London**, this could be the perfect opportunity for you. A willingness to go the extra mile and a commitment to excellence are key attributes we are looking for.
This advertiser has chosen not to accept applicants from your region.
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