What Jobs are available for Administrative Assistant in Halifax?

Contract Details:

Position: Admin Assistant
Contract Type: Fixed Term Contract (6 months)
Working Pattern: Full Time (4 days per week in office)
Daily Rate: 168 - 200 per day Umbrella

Join Our Dynamic Team as an Admin Assistant!

Are you an organised and detail-oriented professional looking to make a significant impact in the financial services sector?

Our client is seeking an enthusiastic Admin Assistant to support project management and enhance operational efficiency.

If you thrive in a fast-paced environment and possess exceptional communication skills, this could be the perfect opportunity for you!

Key Responsibilities:

Project Management Support: Maintain project plans and schedules to ensure timely completion of deliverables.
Meeting Coordination: organise meetings, capture minutes, and follow up on action items with both internal and external stakeholders.
Documentation Management: Efficiently organise and track essential project documentation, including charters, deliverables, status reports, and change requests.
Task Monitoring: Keep an eye on task completion and proactively escalate any potential delays or issues.
Cross-Functional Communication: Facilitate communication across diverse teams to ensure alignment on project deliverables.
Presentation Preparation: Assist in creating impactful presentations and progress updates for senior leadership.

What We're Looking For:

Experience: Prior experience in project support or administration, ideally within the financial services or professional-services environment.
Technical Skills: Proficiency in Microsoft Office Suite (Project, Excel, Word, PowerPoint) is a must!
organisational Skills: Strong organisational and time-management skills to juggle competing demands efficiently.
Communication Skills: Excellent written and verbal communication abilities to liaise confidently with stakeholders at all levels.
Attention to Detail: A detail-oriented mindset to ensure accuracy and thoroughness in all tasks.

Are you a highly organised German speaker with a passion for administration and logistics? Do you thrive in a fast-paced environment where no two days are the same?

We are working exclusively with our client who are an award-winning organisation, known in their field for providing bespoke services globally to their world-renowned clients.

About the Role:

In this multifaceted role, you will be the central hub for a high volume of customer requirements, combining meticulous system administration with hands-on logistics coordination. You will be responsible for managing data entry within a bespoke system, handling delegate communications, and supporting the end-to-end planning process.

Due to the location of their clients, they seek to recruit a German or Spanish speaker in order to provide excellent communication both written and verbally.

What We Are Looking For:

• Fluency in German or Spanish is essential.
• Proven experience in an administrative, coordinator, or project support role.
• Outstanding attention to detail and first-class organisational skills.
• A positive, "can-do" attitude and the ability to multitask effectively.
• Confidence with numbers and a good working knowledge of the Microsoft Office suite (especially Excel).
• A proactive learner who is comfortable working both independently and as part of a team.

How to Apply:

If you are a German speaker with a passion for organisation and logistics, we would love to hear from you. Please apply today to find out more about this exciting opportunity.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and plan internal and external meetings, including logistics, catering, and minute-taking.
• Act as a primary point of contact for internal and external stakeholders, screening calls and directing inquiries.
• Manage and maintain confidential files and records with utmost discretion.
• Assist with budget tracking, expense reporting, and invoice processing.
• Handle travel arrangements, including flights, accommodation, and visa applications.
• Organise company events and team-building activities.
• Conduct research and compile data for various projects as needed.
• Provide general administrative support, including mail handling, photocopying, and scanning.
• Ensure the executive office runs smoothly and efficiently, anticipating needs and proactively addressing them.
• Maintain a high level of professionalism and confidentiality at all times.

• Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
• Excellent organisational and time-management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Discretion and a high level of confidentiality.
• Ability to work independently and as part of a team.
• Proactive approach with strong problem-solving skills.
• Experience in travel coordination and event planning is a plus.
• A professional and adaptable demeanor.

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Act as the primary point of contact for internal and external stakeholders, screening calls and emails, and directing inquiries appropriately.
• Organize and oversee the logistics of executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and integrity.
• Assist with travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries.
• Maintain and organize physical and digital filing systems, ensuring easy retrieval of information.
• Coordinate office supplies, equipment, and vendor management.
• Provide general administrative support, such as data entry, photocopying, and scanning.
• Anticipate the needs of the executives and proactively address them.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with impeccable grammar and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Discretion and a high level of confidentiality.
• Ability to work independently and as part of a team.
• Experience in a fast-paced environment is advantageous.
• A positive and professional attitude.

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
• Prepare and edit correspondence, reports, presentations, and other documents as required. This includes proofreading and ensuring accuracy and clarity.
• Organize and manage internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle incoming communications, screening calls, emails, and visitors, and responding or redirecting as appropriate.
• Coordinate travel logistics, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
• Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information and adherence to company policies.
• Assist with special projects and events as needed, providing logistical and administrative support.
• Manage expense reports and invoices, ensuring timely submission and accurate record-keeping.
• Act as a gatekeeper and liaison between executives and internal/external stakeholders, fostering positive working relationships.
• Anticipate the needs of executives and proactively address potential issues.

• Proven experience as an Executive Administrative Assistant or similar role, supporting senior-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software. Experience with virtual meeting platforms is essential.
• Excellent written and verbal communication skills, with a strong command of English grammar and professional etiquette.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
• A proactive and resourceful approach to problem-solving.
• Demonstrated professionalism and a positive attitude.
• Familiarity with the business environment in Manchester, Greater Manchester, UK is a plus.

• Manage complex calendars and schedule appointments for executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare meeting agendas, take minutes, and track action items.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Organize and maintain confidential filing systems.
• Prepare expense reports and manage invoices.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support, including document preparation and presentation creation.
• Anticipate needs and proactively resolve administrative challenges.

• Proven experience as an Executive Assistant or Senior Administrative Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Discretion and confidentiality in handling sensitive information.
• Experience with virtual meeting platforms (e.g., Zoom, Teams).
• Ability to work independently and as part of a team.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.

• Manage complex diaries and coordinate meetings, appointments, and travel arrangements for executives.
• Prepare agendas, take minutes, and distribute action points for meetings.
• Handle incoming correspondence, including emails and phone calls, filtering and prioritizing as necessary.
• Prepare and edit documents, reports, presentations, and spreadsheets with a high degree of accuracy.
• Conduct research and compile information for various projects and initiatives.
• Organize and maintain filing systems, both physical and digital, ensuring confidentiality.
• Process expense reports and manage petty cash as required.
• Coordinate office events, team-building activities, and client hospitality.
• Act as a liaison between executives and internal departments, as well as external clients and partners.
• Anticipate the needs of executives and proactively address potential issues.
• Assist with onboarding new team members and providing general office support.
• Maintain strict confidentiality regarding sensitive company and personal information.
• Undertake ad-hoc administrative projects as assigned.
• Ensure smooth day-to-day operations of the executive office.
• Contribute to a positive and efficient office environment.

• Proven experience as an Executive Assistant or similar high-level administrative role.
• Excellent command of the English language, both written and spoken.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Exceptional organizational and time-management skills.
• Strong interpersonal skills with the ability to build rapport with colleagues and external contacts.
• High level of discretion and understanding of confidentiality.
• Ability to multitask and prioritize effectively under pressure.
• Proactive approach with a keen eye for detail.
• Experience in diary management and complex travel coordination.
• A professional and confident demeanor.
• Previous experience in a similar industry would be advantageous.
• Adaptability and willingness to learn new systems and processes.