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Administrative Assistant - Education Setting - Shirley (B90)
Start Date: ASAP
Contract: Full-Time (8:30am - 4:30pm, Monday to Friday)
Pay: 24,000 per year (with review after probation)

Are you an organised, proactive, and people-focused individual who thrives in a busy environment? Long Term Futures is working with a specialist education setting in Shirley (B90) seeking a professional and reliable Administrative Assistant to support the senior leadership team and help ensure the smooth running of the school.

This is a fantastic opportunity for someone with a background in administration, receptionist work, or customer service who enjoys variety, teamwork, and making a difference in a meaningful environment.

Your Role

• Provide daily administrative support to senior leaders and teaching staff
• Manage diaries, schedule meetings, and take notes at HR meetings
• Maintain accurate staff files, attendance, and absence records
• Assist with onboarding, training, and staff events such as celebrations and INSET days
• Handle calls, emails, and front-of-house receptionist duties when required
• Order supplies and manage both paper and digital files efficiently

What We're Looking For

• Previous experience in administration , office support , or receptionist roles
• Excellent written and verbal communication skills with strong attention to detail
• Confident using Microsoft Office and Google Workspace
• Professional, approachable, and adaptable - a true "go-to" person for the team
• Available to start immediately or with short notice

Benefits of Working with Long Term Futures

• Transparent weekly pay through PAYE - no umbrella deductions
• Access to exclusive admin and office support roles across the Midlands
• Dedicated consultant providing personalised support throughout your placement
• Opportunities for long-term and permanent roles in supportive school settings
• Free CPD and professional development to enhance your skills
• Streamlined registration process to get you started quickly

Apply Now

If you're ready to take on a varied and rewarding role as an Administrative Assistant in a welcoming education setting, we'd love to hear from you.

Safeguarding Statement:
All applicants must hold (or be willing to apply for) an enhanced DBS and demonstrate a commitment to safeguarding and promoting the welfare of children and young people.

• Managing and responding to emails and phone calls.
• Organising and maintaining filing systems, both physical and digital.
• Scheduling meetings, appointments, and travel arrangements.
• Preparing documents, presentations, and reports.
• Data entry and updating records accurately.
• Assisting with invoicing and basic bookkeeping tasks.
• Ordering office supplies and managing inventory.
• Providing general administrative support to management and staff.
• Greeting visitors and directing them appropriately.
• Contributing to the continuous improvement of administrative processes.

• Training: A full induction and on the job training
• Holiday: You'll work hard at WG, so you'll be rewarded with full school holidays including bank holidays
• Flexible benefits: meaning you can increase/decrease benefits such as life insurance -
  check out our benefits here
• Wellbeing: a host of wellbeing tools and advice including employee assistance
• Medical cover so you can claim back the cost of things like an opticians or dentist appointment and a host of high-street discounts
• Beautiful working environments with the very best facilities - check out our schools here
• A recommend a friend scheme that offers a ,000 bonus every time

• Have previous administration experience in a busy environment
• Have a high degree of computer literacy
• Be able to keep a lot of plates spinning!
• Have excellent customer service skills
• Be hard working, friendly and dependable and able to build a natural rapport with our young people

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming communications, including emails and phone calls, screening and directing them appropriately.
• Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
• Maintain confidential files and records with utmost discretion.
• Assist with travel bookings, including flights, accommodation, and ground transportation.
• Conduct research and compile data for various projects and reports.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Provide general administrative support, such as photocopying, scanning, and filing.
• Assist with event planning and coordination for company functions.
• Act as a point of contact for visitors and clients.
• Process expense reports and manage petty cash.
• Uphold a professional and courteous demeanour at all times.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and confidentiality.
• Ability to multitask and work under pressure.
• High school diploma or equivalent; further qualifications are a plus.
• Familiarity with modern office equipment and software.
• A proactive approach to problem-solving.
• Ability to work effectively both independently and as part of a team.

• Manage and coordinate complex executive calendars, scheduling meetings and appointments across multiple time zones.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Process expense reports and manage reimbursement procedures.
• Prepare agendas and take minutes for executive meetings, ensuring follow-up on action items.
• Maintain organized and up-to-date digital filing systems for all executive documentation.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and prepare reports as needed.
• Proactively identify and resolve administrative issues before they impact executive productivity.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
• Exceptional organizational and time management skills, with the ability to multitask.
• Strong attention to detail and accuracy.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and take initiative.
• Experience in a fast-paced, startup environment is a plus.

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails, calls, and mail.
• Organize and manage logistics for executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Conduct research and gather information as needed for various projects and meetings.
• Handle confidential information with discretion and professionalism.
• Manage office supplies and equipment, and liaise with external vendors.
• Assist with expense reporting and budget tracking for the executive office.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate the needs of executives and proactively address them.
• Maintain organized filing systems, both physical and digital.

• Proven experience (5+ years) as an Executive Administrative Assistant, Personal Assistant, or similar role supporting senior management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Discretion and a high level of confidentiality are essential.
• Proactive approach and problem-solving abilities.
• Ability to work independently and as part of a team.
• Experience in (Specify industry, e.g., corporate, legal, tech) is an advantage.
• Adaptability to work effectively in a hybrid remote/in-office environment.