1524 Administrative Assistant jobs in Treorchy / Treorci

Our education client has an an exciting opportunity for a PA/Administrative Assistant to join their newly established Executive Office team, providing vital support to senior management and leadership.

In this varied and rewarding role, you will deliver high-quality, confidential PA and executive support, ensuring the smooth running of the office and its priorities. You'll take ownership of a wide range of administrative tasks, helping to meet operational needs and deliver excellent service to colleagues and external partners.

You will be responsible for managing diaries, handling correspondence, organising meetings, events, and travel, and maintaining efficient systems . Additionally, you will be expected to build strong professional relationships, support committees, handle confidential information.

To succeed in this role, you will have proven experience as a PA or in a similar role within a complex organisation. You'll be highly IT literate, confident in using MS Office and Outlook , and experienced in setting up and improving administrative systems. Discretion and the ability to handle sensitive information are essential, alongside excellent written and verbal communication skills and the ability to build positive working relationships. With strong organisational and problem-solving skills, attention to detail, and the ability to prioritise a busy workload , you will be proactive, adaptable, and committed to delivering excellent customer service.

This role is required on a temporary basis and is based onsite at our clients office in Cardiff (CF24).

The rate of pay is 13.27 per hour.

Please consider applying as soon as you are able to - given the urgency of this requirement we will be shortlisting applications as we receive them

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

• Manage and maintain complex executive calendars, scheduling appointments, meetings, and ensuring no conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, taking appropriate action.
• Organize and manage logistics for meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Act as a liaison between executives and internal/external stakeholders, building and maintaining positive relationships.
• Manage expense reporting and process invoices accurately and in a timely manner.
• Conduct research and compile information for various projects and reports as requested.
• Maintain confidential files and records with the utmost discretion.
• Anticipate the needs of the executives and proactively address them.
• Assist with event planning and coordination as required.
• Manage office supplies and ensure the smooth running of the executive office environment.

• Proven experience as an Executive Administrative Assistant or similar senior-level administrative role.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong written and verbal communication skills.
• Discretion and confidentiality are paramount.
• Ability to work independently and proactively, with a high level of initiative.
• Excellent interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
• Attention to detail and accuracy in all work produced.
• Experience in coordinating complex travel arrangements and managing schedules.
• Ability to adapt to changing priorities and deadlines.
• Familiarity with business etiquette and professional conduct.

• Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and direct phone calls, correspondence, and visitors.
• Organize and maintain filing systems, both physical and digital.
• Conduct research and compile data as required for various projects.
• Assist with event planning and coordination for meetings and company functions.
• Handle confidential information with the utmost discretion.
• Manage office supplies and coordinate with vendors.
• Provide general administrative support to the executive team.
• Act as a primary point of contact for internal and external stakeholders.
• Anticipate the needs of the executives and proactively address them.
• Support the onboarding process for new team members.
• Assist with budget tracking and expense reporting.
• Maintain effective communication channels within the organization.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• A professional and courteous demeanour.
• Experience with travel arrangements and expense management.
• Ability to work effectively in a hybrid work setting, balancing remote and in-office responsibilities.
• Familiarity with project management principles is a plus.

• Managing complex calendars, scheduling meetings, and coordinating appointments for senior executives.
• Arranging domestic and international travel, including flights, accommodation, and itineraries.
• Preparing correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Organizing and maintaining physical and digital filing systems.
• Coordinating meeting logistics, including room bookings, catering, and minute-taking.
• Acting as a liaison between executives and internal/external stakeholders.
• Conducting research and compiling information for various projects and requests.
• Handling confidential information with the utmost discretion and integrity.
• Managing expense reports and processing invoices.
• Assisting with event planning and coordination for team and company events.
• Providing general administrative support and anticipating the needs of the executives.

• Manage and maintain complex calendars for senior executives, including scheduling appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting as necessary.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and professionalism.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Manage expense reporting and budget tracking for the executive office.
• Serve as a primary point of contact for internal and external stakeholders, representing the executive team professionally.
• Assist with special projects and initiatives as assigned by senior management.
• Maintain organized filing systems, both physical and digital.
• Proactively identify and address potential issues or conflicts in scheduling or workflow.

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-level executives.
• Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and a strong work ethic.
• Ability to multitask and work efficiently under pressure.
• Experience in coordinating complex travel arrangements and managing detailed itineraries.
• Familiarity with office management procedures and basic accounting principles.
• A proactive and resourceful approach to problem-solving.
• Discretion in handling sensitive and confidential information.

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and events.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, responding or redirecting as appropriate.
• Serve as the primary point of contact for executives, fielding inquiries and managing relationships with key stakeholders.
• Organize and manage company events, meetings, and conferences, coordinating logistics and attendees.
• Maintain and organize electronic and physical filing systems for efficient record-keeping.
• Process expense reports and manage invoices in a timely manner.
• Conduct research and prepare background materials for meetings and projects.
• Handle confidential information with the utmost discretion and professionalism.
• Anticipate the needs of the executives and proactively address potential issues.
• Assist with other administrative tasks and projects as assigned.

• Proven experience as an Executive Administrative Assistant or similar senior support role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Ability to multitask, prioritize, and work effectively under pressure.
• Discretion and a high level of confidentiality.
• Proactive and resourceful with a keen eye for detail.
• Experience in the (Specify Industry, e.g., finance, tech) sector is advantageous.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.

• Manage and maintain executive calendars, scheduling appointments and resolving conflicts.
• Organise and prepare for meetings, including booking rooms, preparing materials, and taking minutes.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visa applications.
• Handle incoming and outgoing mail and correspondence, drafting responses as appropriate.
• Prepare reports, presentations, and other documents using Microsoft Office Suite.
• Maintain electronic and physical filing systems, ensuring confidentiality and easy retrieval of information.
• Act as a gatekeeper and first point of contact for the executive team.
• Assist with ad-hoc projects and tasks as required.

• Proven experience as an Executive Assistant or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.
• A flexible and adaptable approach to work.
• Experience in diary management and travel coordination.