902 Administrative Assistants jobs in Bournemouth
Executive Administrative Assistant - Board Support
SO14 1AA Southampton, South East
£45000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to their executive leadership and Board of Directors. This role is offered on a hybrid basis, requiring a blend of remote work and in-office presence for key meetings and collaborative tasks. The ideal candidate will be exceptionally detail-oriented, possess superior communication skills, and have a proven track record of managing complex schedules, confidential information, and critical administrative functions.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, minutes, and supporting documents for Board of Directors meetings and executive team discussions.
- Act as a primary point of contact for internal and external stakeholders, screening calls and correspondence.
- Handle confidential information with discretion and professionalism.
- Organise and manage travel logistics, including flights, accommodation, and itineraries.
- Prepare reports, presentations, and other documentation as required.
- Coordinate office operations and ensure efficient administrative workflows.
- Assist with event planning and logistics for executive functions.
- Proactively identify and address potential administrative challenges.
- Maintain and organise electronic and physical filing systems.
- Proven experience (5+ years) as an Executive Assistant, Administrative Assistant, or in a similar role, supporting C-level executives and/or a Board of Directors.
- Exceptional organisational and time-management skills, with the ability to prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism in handling confidential matters.
- Experience in coordinating complex travel arrangements and managing international itineraries.
- Ability to work independently and proactively, anticipating needs and taking initiative.
- Experience in hybrid work environments and ability to adapt to changing work arrangements.
- Strong problem-solving skills and a meticulous attention to detail.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant - Board Support
SO14 0LA Southampton, South East
£40000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a prominent global corporation, is seeking a highly organized, discreet, and proactive Executive Administrative Assistant to provide comprehensive support to their executive leadership team and the Board of Directors. This is a fully remote position, demanding exceptional organizational skills, impeccable attention to detail, and the utmost professionalism. You will be responsible for managing complex calendars, coordinating high-level meetings, preparing agendas, taking minutes, and disseminating critical information to board members and executives. The ideal candidate will possess extensive experience in executive support, with a strong understanding of corporate governance and board processes. Your duties will include making extensive domestic and international travel arrangements, preparing expense reports, drafting correspondence, and managing confidential documents with absolute discretion. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. The ability to anticipate needs, proactively solve problems, and manage multiple priorities in a fast-paced, remote environment is essential. You will be proficient in leveraging various productivity tools and communication platforms to maintain seamless operations. A calm demeanor under pressure, exceptional interpersonal skills, and a commitment to providing a high level of service are paramount. If you are a dedicated and experienced administrative professional looking to contribute to the success of a leading organization from a remote setting, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive and board meeting schedules.
- Prepare meeting agendas, take accurate minutes, and track action items.
- Arrange detailed domestic and international travel itineraries.
- Process expense reports and manage vendor payments.
- Draft, edit, and proofread professional correspondence and documents.
- Serve as a liaison between executives, board members, and internal/external stakeholders.
- Manage confidential information with the highest level of discretion.
- Conduct research and prepare reports as needed.
- Prioritize tasks and manage multiple projects effectively in a remote setting.
- Maintain organized electronic and physical filing systems.
- Proven experience as an Executive Assistant or Administrative Assistant supporting C-suite executives and/or boards.
- Strong understanding of corporate governance and board meeting procedures.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Ability to handle sensitive and confidential information with discretion.
- Proactive problem-solving skills and the ability to work independently.
- Experience in managing complex international travel arrangements.
- A professional and polished demeanor.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Executive Support
SO14 1AA Southampton, South East
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organisation in the professional services sector, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This fully remote role offers the opportunity to work closely with senior leadership, managing complex schedules, coordinating communications, and ensuring the smooth day-to-day operations for executives. The ideal candidate is a master of multitasking, possesses impeccable attention to detail, and excels in a fast-paced, virtual environment. You will be the organizational backbone, enabling our executives to focus on strategic priorities.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, taking appropriate action.
- Organize and manage virtual meetings, including setting up video conferencing, distributing agendas, and taking minutes when required.
- Assist with expense reporting and budget tracking for executives.
- Conduct research and prepare materials for meetings and projects.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and maintain confidential files and records with discretion.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Provide general administrative support, including document management and office supply coordination (if applicable to remote setup).
- Anticipate the needs of executives and take initiative to streamline processes and improve efficiency.
Qualifications:
- Proven experience (minimum 5 years) as an Executive Assistant or Senior Administrative Assistant, supporting senior-level management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proactive problem-solving abilities and a resourceful approach to challenges.
- Ability to work independently with minimal supervision and as part of a remote team.
- Strong attention to detail and accuracy.
- Experience in coordinating complex travel arrangements.
- Familiarity with project management principles is a plus.
- A stable internet connection and a dedicated, professional home workspace are essential.
This advertiser has chosen not to accept applicants from your region.
2
Remote Senior Administrative Assistant - Executive Support
SO14 0EQ Southampton, South East
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote, permanent position, requiring an individual who can manage a diverse range of administrative tasks with efficiency and discretion. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing documents for senior leadership. The ideal candidate will possess exceptional communication skills, both written and verbal, and a keen eye for detail. You will act as a primary point of contact for internal and external stakeholders, requiring a professional and courteous demeanour at all times. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) is essential, as is the ability to learn and adapt to new software and systems quickly. You will be expected to handle confidential information with the utmost integrity and maintain a high level of professionalism. Responsibilities will include managing correspondence, organising virtual events, conducting research, and preparing reports and presentations. This remote role demands excellent time management and organisational skills, as you will be working autonomously and must be self-motivated to meet deadlines. A strong understanding of remote work best practices, including effective virtual communication and collaboration tools, is necessary. You will play a crucial role in ensuring the smooth operation of executive functions, allowing leadership to focus on strategic priorities. We are looking for a problem-solver who can anticipate needs and proactively address challenges. The ability to multitask effectively and prioritise competing demands is critical. This is an excellent opportunity for an experienced administrator seeking a remote-first environment where they can make a significant contribution.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Organise and manage virtual meetings, including setting up conference calls and distributing agendas.
- Handle confidential information with discretion and maintain utmost professionalism.
- Conduct research and compile data for reports and presentations.
- Manage expense reporting and process invoices.
- Proactively identify and resolve administrative issues.
- Assist with special projects as assigned.
- Proven experience as a Senior Administrative Assistant or Executive Assistant.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently and manage multiple priorities in a remote setting.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
3
Remote Senior Administrative Assistant - Executive Support
SO14 0AA Southampton, South East
£35000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage executive calendars, communications, and projects from the comfort of your home office.
You will be the right-hand support for senior leadership, ensuring the smooth operation of their daily schedules and a wide range of administrative tasks. This role requires exceptional discretion, meticulous attention to detail, and outstanding communication skills to liaise effectively with internal teams and external stakeholders.
Key Responsibilities:
You will be the right-hand support for senior leadership, ensuring the smooth operation of their daily schedules and a wide range of administrative tasks. This role requires exceptional discretion, meticulous attention to detail, and outstanding communication skills to liaise effectively with internal teams and external stakeholders.
Key Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, minutes, and action points for meetings, and ensure follow-up on delegated tasks.
- Screen and prioritize incoming communications (emails, calls, mail), responding appropriately or directing them to the correct parties.
- Prepare reports, presentations, and correspondence, ensuring accuracy and professionalism.
- Assist with project coordination, tracking progress, and managing documentation.
- Maintain confidential files and records with utmost discretion.
- Handle expense reporting and other financial administration tasks.
- Liaise with internal departments and external clients/partners on behalf of the executives.
- Anticipate needs and proactively manage potential issues to ensure seamless operations.
- Support onboarding of new team members where required.
- Proven experience (5+ years) as an Administrative Assistant or Executive Assistant, supporting senior-level management.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proactive approach with strong problem-solving capabilities.
- Experience in coordinating complex travel arrangements.
- Ability to work independently and demonstrate initiative.
- Familiarity with financial administration (e.g., expense reports).
- Must be legally authorized to work in the UK and comfortable working remotely within the UK.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Manager - Operations Support
SO14 0 Southampton, South East
£40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly experienced and exceptionally organized Remote Administrative Manager to oversee and streamline administrative operations. This pivotal role requires a proactive individual with a keen eye for detail, adept at managing diverse administrative functions within a fully remote setup. You will be responsible for developing, implementing, and maintaining efficient administrative policies and procedures that support the smooth functioning of the organization. This includes overseeing office management tasks, managing vendor relationships, ensuring the procurement of necessary supplies, and maintaining organized digital filing systems. The successful candidate will lead and mentor a remote administrative team, providing guidance, setting performance objectives, and fostering a collaborative and productive work environment. Your responsibilities will extend to managing budgets for administrative departments, tracking expenses, and identifying cost-saving opportunities. You will also play a key role in coordinating company-wide events, meetings, and projects, ensuring seamless execution. Exceptional communication and interpersonal skills are essential, as you will serve as a key point of contact for internal departments and external partners. Proactive problem-solving and the ability to anticipate needs are crucial. This role demands a strong command of virtual collaboration tools, project management software, and advanced proficiency in Microsoft Office Suite or Google Workspace. Maintaining confidentiality and handling sensitive information with the utmost integrity is paramount. The ideal candidate will possess excellent time management skills, the ability to prioritize effectively, and a proven track record of successfully managing administrative functions remotely. A Bachelor's degree in Business Administration or a related field, along with at least 5 years of progressive experience in administrative management, preferably in a remote capacity, is required. This is an outstanding opportunity to shape and lead the administrative backbone of a growing company, contributing significantly to its overall efficiency and success. The position is fully remote, allowing for work-life balance and flexibility, supporting our client's operations based out of Southampton, Hampshire, UK .
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Manager - Operations Support
SO14 0AA Southampton, South East
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Manager to oversee and streamline operational support functions in a fully remote capacity. This role is critical for ensuring the smooth day-to-day running of the business by managing a variety of administrative tasks and supporting various departments. You will be responsible for developing and implementing efficient administrative processes, managing calendars, coordinating meetings, handling correspondence, and overseeing document management systems. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong command of office software and digital collaboration tools. Experience with project management or workflow optimization is highly advantageous. You will act as a central point of contact for internal inquiries and will play a key role in maintaining efficient communication channels across the organization. This position requires excellent communication and interpersonal skills, as you will interact with team members at all levels. The ability to work autonomously, prioritize tasks effectively, and manage multiple deadlines is essential for success in this remote role. If you are a dedicated administrative professional with a proven ability to enhance operational efficiency and support a dynamic team from a distance, we encourage you to apply. This is a unique opportunity to contribute significantly to the success of the company while enjoying the flexibility of a remote work environment. We are looking for someone who is proactive, solutions-oriented, and committed to maintaining high standards of administrative excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate administrative operations remotely.
- Develop and implement efficient administrative processes and procedures.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Handle internal and external correspondence and communications.
- Oversee document management, filing, and record-keeping systems.
- Support various departments with administrative tasks as needed.
- Manage office supplies and vendor relationships remotely.
- Assist with project coordination and tracking.
- Ensure smooth communication flow across the organization.
- Maintain confidentiality and handle sensitive information appropriately.
- Proven experience in an administrative or office management role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Teams).
- Strong communication and interpersonal skills.
- Ability to work independently and manage priorities effectively.
- Experience with document management systems and record-keeping.
- Proactive approach and problem-solving abilities.
- High school diploma or equivalent; further qualifications are a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Officer - Executive Support
SO14 1 Southampton, South East
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a reputable organization in the professional services sector, is seeking a highly organized and proactive Senior Administrative Officer to provide executive support to senior leadership. This role is based in Southampton, Hampshire, UK , offering a hybrid working arrangement that blends office-based collaboration with remote flexibility. You will be responsible for managing complex schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of executive office functions.
The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and a proactive approach to problem-solving. You will be adept at anticipating the needs of executives and managing priorities effectively. Key responsibilities include extensive calendar management, travel arrangements, preparing reports and presentations, liaising with internal and external stakeholders, and acting as a gatekeeper to ensure efficient communication flow. Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using virtual collaboration tools. The ability to handle sensitive information with discretion and maintain confidentiality is paramount. Strong written and verbal communication skills are required to interact professionally with individuals at all levels.
This hybrid role requires the ability to transition seamlessly between remote and office-based work, demonstrating flexibility and a commitment to team objectives. The successful applicant will have a minimum of 5 years of experience in administrative support, preferably within a corporate or executive support environment. A proactive mindset, excellent interpersonal skills, and a dedication to providing a high level of service are crucial for success. If you are a highly efficient and discreet administrator looking for a challenging and rewarding role in a dynamic environment, we encourage you to apply.
Qualifications:
The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and a proactive approach to problem-solving. You will be adept at anticipating the needs of executives and managing priorities effectively. Key responsibilities include extensive calendar management, travel arrangements, preparing reports and presentations, liaising with internal and external stakeholders, and acting as a gatekeeper to ensure efficient communication flow. Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using virtual collaboration tools. The ability to handle sensitive information with discretion and maintain confidentiality is paramount. Strong written and verbal communication skills are required to interact professionally with individuals at all levels.
This hybrid role requires the ability to transition seamlessly between remote and office-based work, demonstrating flexibility and a commitment to team objectives. The successful applicant will have a minimum of 5 years of experience in administrative support, preferably within a corporate or executive support environment. A proactive mindset, excellent interpersonal skills, and a dedication to providing a high level of service are crucial for success. If you are a highly efficient and discreet administrator looking for a challenging and rewarding role in a dynamic environment, we encourage you to apply.
Qualifications:
- Proven experience as an Administrative Officer or Executive Assistant.
- Minimum of 5 years of relevant experience.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms and collaboration tools.
- Excellent written and verbal communication skills.
- Ability to manage confidential information with discretion.
- Proactive problem-solving abilities.
- Experience coordinating complex travel arrangements and schedules.
- Ability to work effectively in a hybrid environment.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
SO14 0AB Southampton, South East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
We are looking for a highly organized and proactive Executive Administrative Assistant to support senior management within our fast-paced organization. This role is crucial in ensuring the smooth operation of daily administrative activities, facilitating effective communication, and managing complex schedules. The ideal candidate will possess exceptional attention to detail, strong communication skills, and a professional demeanor. This position offers a hybrid work model, combining remote flexibility with essential in-office collaboration.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Organize and maintain physical and digital filing systems, ensuring information is readily accessible.
- Handle confidential information with discretion and professionalism.
- Coordinate logistics for meetings, including room bookings, catering, and technical support.
- Assist with project coordination and tracking, following up on action items.
- Process expense reports and manage basic office budgets.
- Support the onboarding of new team members with administrative tasks.
- Undertake special projects and ad-hoc duties as assigned by executives.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based collaboration tools.
- Excellent organizational and time-management skills with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team in a hybrid work environment.
- Experience with travel booking and expense management is advantageous.
- A proactive approach to problem-solving and a can-do attitude.
- Experience in (Industry specific to Southampton) is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
SO14 1AA Southampton, South East
£40000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, enabling you to manage executive schedules and support operations from anywhere within the UK. You will be the primary point of contact for various internal and external stakeholders, managing complex calendars, coordinating meetings, handling travel arrangements, and preparing essential documents. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and act with autonomy in a fast-paced environment. Confidentiality and professionalism are paramount.
Key Responsibilities:
Required Qualifications:
This is a superb opportunity to be an integral part of a successful executive team, offering remote flexibility.
Key Responsibilities:
- Manage and optimize complex calendars for senior executives, scheduling meetings, appointments, and calls across multiple time zones.
- Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a gatekeeper, screening calls, emails, and visitors to ensure efficient time management for executives.
- Organize and prepare materials for board meetings, executive committee meetings, and other key engagements.
- Process expense reports and manage invoices, ensuring timely and accurate submission.
- Conduct research, gather information, and compile data for various projects and initiatives.
- Maintain confidential files and records with utmost discretion.
- Develop and implement administrative systems and processes to improve efficiency.
- Provide general administrative support, including correspondence, filing, and information management.
Required Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills, with a strong command of English grammar and business etiquette.
- Discretion and a high level of confidentiality are essential.
- Ability to work independently, exercise sound judgment, and anticipate executive needs.
- Experience with calendar management across multiple executives and time zones.
- Adaptability and a proactive approach to problem-solving.
- Experience in managing travel logistics for business professionals.
- This role operates entirely remotely, based in **Southampton, Hampshire, UK**, but accessible from any UK location.
This is a superb opportunity to be an integral part of a successful executive team, offering remote flexibility.
This advertiser has chosen not to accept applicants from your region.
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