1699 Administrative Assistants jobs in Epsom

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

Overview:

First Military Recruitment is proudly working in partnership with a fantastic community business who are looking to recruit a Relief Coach Driver & Administrative Support on a permanent basis due to growth.

Duties and responsibilities:

• To drive vehicles with due care and consideration.
• To adhere to safe working practices, Health & Safety policies and other procedures, wearing appropriate personal protective equipment and ensuring a duty of care is maintained to themselves,
• their passengers and colleagues.
• To provide assistance to passengers in a sensitive, caring and responsive manner.
• To maintain confidentiality about personal user details.
• To ensure vehicle exteriors/interiors are kept in a clean and tidy condition.
• To accurately record own driver hours on weekly log cards or tachograph equipment as required.
• To undertake any other duties that may from time to time be reasonably requested.
• To promote, through behaviour and appearance, a positive image of the business

Qualifications and experience:

• Be over 21 years of age, with a full, clean UK driving licence for at least two years (with a D1 or PCV entitlement) and no more than 9 penalty points on it, and to not have had a conviction for driving under the influence of drink or drugs in the last 10 years.
• Has proven experience of regular driving commitments, ideally in a professional capacity.
• Has a proven ability to drive a larger vehicle safely showing due consideration to passengers and other drivers.
• Is able to undertake route planning and map reading.
• Is able to read, write and speak English.
• Is able to communicate well with passengers and colleagues.
• Is physically capable of undertaking regular manual handling activities.
• Can work as part of a team and can show initiative in resolving problems when required.
• Can take and follow instructions and learn quickly in a changing situation.
• Can work independently without supervision.
• Can stay calm in difficult situations.
• Is flexible in their approach to their work.
• Has a patient and caring nature.
• Is able to get on with people from all backgrounds and in all circumstances in a polite and sensitive way.
• Is sympathetic to the needs of children and/or frail, older and disabled people.
• Is willing and able to transport assistance dogs and safely restrained domestic pets.
• Has a good standard of personal cleanliness and tidiness.

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

Overview:

First Military Recruitment is proudly working in partnership with a fantastic community business who are looking to recruit a Relief Coach Driver & Administrative Support on a permanent basis due to growth.

Duties and responsibilities:

• To drive vehicles with due care and consideration.
• To adhere to safe working practices, Health & Safety policies and other procedures, wearing appropriate personal protective equipment and ensuring a duty of care is maintained to themselves,
• their passengers and colleagues.
• To provide assistance to passengers in a sensitive, caring and responsive manner.
• To maintain confidentiality about personal user details.
• To ensure vehicle exteriors/interiors are kept in a clean and tidy condition.
• To accurately record own driver hours on weekly log cards or tachograph equipment as required.
• To undertake any other duties that may from time to time be reasonably requested.
• To promote, through behaviour and appearance, a positive image of the business

Qualifications and experience:

• Be over 21 years of age, with a full, clean UK driving licence for at least two years (with a D1 or PCV entitlement) and no more than 9 penalty points on it, and to not have had a conviction for driving under the influence of drink or drugs in the last 10 years.
• Has proven experience of regular driving commitments, ideally in a professional capacity.
• Has a proven ability to drive a larger vehicle safely showing due consideration to passengers and other drivers.
• Is able to undertake route planning and map reading.
• Is able to read, write and speak English.
• Is able to communicate well with passengers and colleagues.
• Is physically capable of undertaking regular manual handling activities.
• Can work as part of a team and can show initiative in resolving problems when required.
• Can take and follow instructions and learn quickly in a changing situation.
• Can work independently without supervision.
• Can stay calm in difficult situations.
• Is flexible in their approach to their work.
• Has a patient and caring nature.
• Is able to get on with people from all backgrounds and in all circumstances in a polite and sensitive way.
• Is sympathetic to the needs of children and/or frail, older and disabled people.
• Is willing and able to transport assistance dogs and safely restrained domestic pets.
• Has a good standard of personal cleanliness and tidiness.

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

• Drive team productivity by identifying inefficiencies and managing performance.
• Train, coach, and develop team members to deliver excellent client service and grow professionally.
• Oversee performance management and professional development of direct reports.
• Ensure timely, accurate, and high-quality delivery of all team outputs.
• Uphold business standards and promote best practices across the team.
• Represent the team in key forums and manage team resources effectively.
• Foster strong cross-functional relationships across the Bank and wider business.
• Provide support and cover for Directors as needed.

Managerial responsibilities

• Lead recruitment and onboarding.
• Oversee training, development, and retention of team members.
• Maintain and act on the team’s skills matrix to manage operational risk.
• Provide regular performance feedback and conduct structured one-to-ones.
• Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
• Manage underperformance through structured improvement plans and reviews.
• Prepare professional MI reports and performance updates for senior stakeholders.
• Promote a culture of support, integrity, and continuous improvement.
• Ensure effective resource planning, cross-team collaboration, and cost management.
• Support staff development, promotions, and succession planning.

Risk responsibilities

• Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
• Manage daily and monthly control monitoring, producing MI for key committees.
• Implement actions and training based on control findings and risk assessments.
• Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
• Lead incident and complaint management, including fraud investigations and resolution.
• Ensure exemplary client service standards are upheld across all team outputs.
• Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
• Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
• Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

• Act as a client contact and provide portfolio cover when needed.
• Communicate the Bank’s proposition and direct clients to appropriate teams.
• Ensure timely and accurate execution of client instructions.
• Provide exceptional client service and handle escalations or complaints.
• Sign off excesses and large transactions as required.
• Ensure banker portfolios are supported during absences.

What we are looking for

• Experience of managing teams within financial institutions, is highly desirable.  
• A good breadth of experience in Financial Services. 
• Ability to enter open and honest debate and to accept and give constructive feedback. 
• Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  

• Manage and maintain executive calendars, scheduling meetings, appointments, and calls with precision.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, acting as a gatekeeper when necessary.
• Organize and manage event logistics for meetings, conferences, and off-sites.
• Process expense reports and manage departmental budgets as required.
• Conduct research and prepare background materials for meetings and projects.
• Maintain confidential files and records with the utmost discretion.
• Liaise with internal departments and external parties on behalf of executives.
• Proactively identify opportunities to improve administrative processes and efficiency.

• Proven experience as an Executive Administrative Assistant or similar role, supporting senior management.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Experience with travel booking and expense management systems.
• A proactive and solutions-oriented approach to problem-solving.

• Provide comprehensive administrative support to project teams and project managers.
• Assist in the planning, execution, and monitoring of project activities.
• Maintain accurate and up-to-date project documentation, including progress reports, meeting minutes, and action logs.
• Schedule and coordinate project meetings, workshops, and events, both in-person and virtual.
• Prepare and distribute project-related communications to stakeholders.
• Manage project documentation repositories, ensuring easy access and version control.
• Track project timelines, deliverables, and milestones, flagging any potential delays or issues.
• Assist with budget tracking and resource allocation as directed by project managers.
• Respond to project-related queries from internal and external stakeholders.
• Liaise with different departments to ensure timely completion of project tasks.
• Contribute to process improvements within the project administration function.

• Proven experience in an administrative support role, preferably with project coordination experience.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
• Excellent written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Proactive and problem-solving attitude.
• Experience in a professional services environment is a plus.
• Familiarity with project lifecycle methodologies.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Manage and maintain complex, dynamic calendars for multiple executives, scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, meeting materials, and presentations; take accurate minutes and track action items.
• Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa arrangements, ensuring efficiency and cost-effectiveness.
• Screen and prioritize incoming communications (emails, calls, mail), drafting professional responses as needed.
• Serve as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills.
• Conduct research and gather information to prepare reports and briefings for executive review.
• Manage expense reports and corporate card reconciliation for executives.
• Maintain organized digital and physical filing systems for confidential documents.
• Assist with special projects and initiatives as assigned by the executive team.
• Anticipate the needs of the executives and proactively address potential issues.
• Ensure smooth logistical coordination for virtual and in-person (when applicable) meetings.

• Proven experience as an Executive Administrative Assistant or similar senior support role, ideally supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing tools (Zoom, Teams).
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• High level of discretion and professionalism when handling confidential information.
• Ability to work independently with minimal supervision, demonstrating initiative and resourcefulness.
• Experience in coordinating international travel and managing complex itineraries.
• A proactive approach to problem-solving and a positive attitude.
• Familiarity with remote work tools and best practices is essential.
• Experience within the tech or finance industry is a plus.

• Manage and maintain complex calendars, coordinating internal and external meetings, appointments, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and managing communications efficiently.
• Organise and coordinate executive travel arrangements, including flights, accommodation, and detailed itineraries.
• Handle confidential information with discretion and professionalism, maintaining strict confidentiality.
• Assist with the preparation of board materials, financial reports, and other sensitive documentation.
• Manage expense reporting and processing for senior executives.
• Conduct research and gather information as required to support executive projects and decision-making.
• Proactively identify and resolve potential scheduling conflicts or logistical issues.
• Provide general administrative support, including filing, data entry, and office management tasks.
• Liaise with other departments and external contacts on behalf of the executives.
• Assist in the planning and execution of corporate events and meetings.

• A minimum of 5 years of experience as an Executive Administrative Assistant, Personal Assistant, or similar role supporting senior-level management.
• Proven ability to manage complex calendars, travel arrangements, and meeting logistics.
• Exceptional organisational, time management, and multitasking skills.
• Excellent written and verbal communication skills, with impeccable grammar and proofreading abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• A high level of discretion, professionalism, and trustworthiness in handling confidential information.
• Ability to work independently, anticipate needs, and take initiative with minimal supervision.
• Strong problem-solving skills and a proactive approach to managing challenges.
• Experience in a corporate or professional services environment is highly preferred.
• Relevant administrative qualifications or certifications are a plus.

• Manage and maintain complex executive schedules, ensuring optimal time management and conflict resolution.
• Organize and coordinate internal and external meetings, including preparing necessary documentation and distributing materials.
• Arrange travel logistics, including flights, accommodation, and ground transportation, often at short notice.
• Prepare, proofread, and edit a variety of documents, reports, and presentations, ensuring accuracy and professional presentation.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting where appropriate.
• Maintain electronic and physical filing systems, ensuring easy retrieval of information.
• Assist with ad-hoc projects and initiatives as required by the executive team.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Liaise with internal departments and external stakeholders to facilitate smooth operations.

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational and time-management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Discretion and a high level of professionalism are essential.
• Ability to work independently and anticipate the needs of executives.
• Experience in a corporate environment, preferably within the financial or professional services sector.
• Familiarity with London's business landscape and resources.