What Jobs are available for Administrative Assistants in Epsom?

Showing 140 Administrative Assistants jobs in Epsom

Executive Assistant & Administrative Support

BR1 3AA Bromley, London £42000 - £55000 Annually Apax

Posted 1 day ago

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Job Description

full-time permanent

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.


About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .



Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

  • Job related professional qualification

  • Undergraduate degree

  • Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

  • Outstanding IT and digital skills

  • Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

  • Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

  • A can-do, proactive approach with the willingness to work flexibly and dynamically, collaborating across teams and departments

  • 4+ years’ experience managing professional social media platforms

  • 4+ years’ experience supporting C-Level Executives

  • 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

  • 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

  • Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

  • Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

  • Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

  • Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

  • Family & Parenting : Generous maternity and paternity leave, paid parental leave.

  • Flexible Working : Flexi start, hybrid working between home and office.

  • Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

  • Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.


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Deputy Manager (Administrative Support Team)

London, London Weatherbys Banking Group

Posted 17 days ago

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Job Description

Permanent

Deputy Manager (Administrative Support Team)

Weatherbys Private Bank

London, Hybrid (3 days in office)

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

What You’ll do

In this role, you’ll be at the heart of our team’s success. Your responsibilities will include:

  • Lead & Inspire: Drive team productivity by identifying opportunities for improvement, promoting best practices, and creating a positive, high-performance culture.
  • Develop Talent: Coach and mentor team members to help them grow professionally, deliver excellent client service, and achieve their career goals.
  • Performance Management: Contribute to structured one-to-ones, set SMART objectives and KPIs, and support underperformance management through coaching and improvement plans.
  • Recruit & Retain: Assist with recruitment, onboarding, and training to build a skilled, engaged team. Help maintain the team’s skills matrix and succession planning.
  • Risk & Compliance: Support risk management by maintaining frameworks, monitoring controls, and ensuring compliance with regulations. Participate in incident and complaint management, including fraud investigations.
  • Client Excellence: Act as a trusted point of contact for clients, provide portfolio cover when needed, and ensure accurate execution of client instructions. Resolve escalations and deliver exceptional service.
  • Collaboration: Build strong cross-functional relationships across the Bank and wider business, and provide support and cover for senior leaders when required.
  • Continuous Improvement: Contribute to process reviews, training initiatives, and stakeholder reporting to ensure timely, accurate, and high-quality outputs.
What we are looking for
  • Proven management experience within financial institutions, including but not limited to Private Banking, Insurance, or Retail Banking.
  • A strong technical understanding of banking operations and financial services.
  • A good breadth of experience across Financial Services.
  • Strong leadership, communication, and problem-solving skills.

Requirements

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Private Bank - Administrative Support, Deputy Manager

London, London Weatherbys Banking Group

Posted 22 days ago

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Job Description

Permanent

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

  • Drive team productivity by identifying inefficiencies and managing performance.
  • Train, coach, and develop team members to deliver excellent client service and grow professionally.
  • Oversee performance management and professional development of direct reports.
  • Ensure timely, accurate, and high-quality delivery of all team outputs.
  • Uphold business standards and promote best practices across the team.
  • Represent the team in key forums and manage team resources effectively.
  • Foster strong cross-functional relationships across the Bank and wider business.
  • Provide support and cover for Directors as needed.

Managerial responsibilities

  • Lead recruitment and onboarding.
  • Oversee training, development, and retention of team members.
  • Maintain and act on the team’s skills matrix to manage operational risk.
  • Provide regular performance feedback and conduct structured one-to-ones.
  • Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
  • Manage underperformance through structured improvement plans and reviews.
  • Prepare professional MI reports and performance updates for senior stakeholders.
  • Promote a culture of support, integrity, and continuous improvement.
  • Ensure effective resource planning, cross-team collaboration, and cost management.
  • Support staff development, promotions, and succession planning.

Risk responsibilities

  • Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
  • Manage daily and monthly control monitoring, producing MI for key committees.
  • Implement actions and training based on control findings and risk assessments.
  • Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
  • Lead incident and complaint management, including fraud investigations and resolution.
  • Ensure exemplary client service standards are upheld across all team outputs.
  • Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
  • Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
  • Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

  • Act as a client contact and provide portfolio cover when needed.
  • Communicate the Bank’s proposition and direct clients to appropriate teams.
  • Ensure timely and accurate execution of client instructions.
  • Provide exceptional client service and handle escalations or complaints.
  • Sign off excesses and large transactions as required.
  • Ensure banker portfolios are supported during absences.

What we are looking for

  • Experience of managing within financial institutions including but not limited to: Private Banking, Insurance or Retail Banking organisations
  • A good breadth of experience in Financial Services. 
  • Ability to enter open and honest debate and to accept and give constructive feedback. 
  • Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  
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Private Bank - Administrative Support, Deputy Manager

London, London Weatherbys Banking Group

Posted 22 days ago

Job Viewed

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Job Description

Permanent

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

  • Drive team productivity by identifying inefficiencies and managing performance.
  • Train, coach, and develop team members to deliver excellent client service and grow professionally.
  • Oversee performance management and professional development of direct reports.
  • Ensure timely, accurate, and high-quality delivery of all team outputs.
  • Uphold business standards and promote best practices across the team.
  • Represent the team in key forums and manage team resources effectively.
  • Foster strong cross-functional relationships across the Bank and wider business.
  • Provide support and cover for Directors as needed.

Managerial responsibilities

  • Lead recruitment and onboarding.
  • Oversee training, development, and retention of team members.
  • Maintain and act on the team’s skills matrix to manage operational risk.
  • Provide regular performance feedback and conduct structured one-to-ones.
  • Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
  • Manage underperformance through structured improvement plans and reviews.
  • Prepare professional MI reports and performance updates for senior stakeholders.
  • Promote a culture of support, integrity, and continuous improvement.
  • Ensure effective resource planning, cross-team collaboration, and cost management.
  • Support staff development, promotions, and succession planning.

Risk responsibilities

  • Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
  • Manage daily and monthly control monitoring, producing MI for key committees.
  • Implement actions and training based on control findings and risk assessments.
  • Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
  • Lead incident and complaint management, including fraud investigations and resolution.
  • Ensure exemplary client service standards are upheld across all team outputs.
  • Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
  • Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
  • Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

  • Act as a client contact and provide portfolio cover when needed.
  • Communicate the Bank’s proposition and direct clients to appropriate teams.
  • Ensure timely and accurate execution of client instructions.
  • Provide exceptional client service and handle escalations or complaints.
  • Sign off excesses and large transactions as required.
  • Ensure banker portfolios are supported during absences.

What we are looking for

  • Experience of managing teams within financial institutions, is highly desirable.  
  • A good breadth of experience in Financial Services. 
  • Ability to enter open and honest debate and to accept and give constructive feedback. 
  • Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  
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Work from Home Administrative Office Support Help

E17 Walthamstow, London Top Level Promotions

Posted 10 days ago

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Job Description

Permanent
Work from Home Data Entry and Administration – Part-Time/Full-Time About the Job Position

We are looking for organised and reliable individuals in Walthamstow, UK to join our remote team for data entry and administrative support. This entry-level position provides full training and flexible hours, making it suitable for part-time or full-time schedules.

Your responsibilities will include using your computer to enter, verify, and organise data, supporting online reports, and assisting with office and admin tasks. You may also help compile structured records, maintain documentation, and provide feedback to improve client services. This role allows you to work from home , offering flexibility and the opportunity to balance professional and personal responsibilities.

About the Area

Walthamstow is a vibrant district in northeast London , known for its strong community, cultural heritage, and bustling local markets. Residents enjoy easy access to green spaces, shopping areas, and excellent transport links, combining urban convenience with suburban charm.

This area provides a supportive environment for professionals working online from home, allowing you to complete administrative and data entry tasks efficiently while enjoying the amenities of city living.

About Us

Top Level Promotions partners with global companies to provide accurate data, research, and administrative support. Our UK-based remote team helps businesses make informed decisions by maintaining organised, reliable information.

We seek dependable professionals who can efficiently work from home , manage administrative responsibilities, and complete projects with accuracy while using online tools.

Industries We Work In

Data Entry & Office Administration

Market Research & Analytics

Retail & E-commerce

Education & Online Learning

Healthcare & Public Services

Food & Beverage & Hospitality

Customer Service & Support

Technology & Software Services

Manufacturing & Product Evaluation

Travel, Tourism & Lifestyle

Qualifications

Reliable high-speed internet connection.

Functional computer or laptop with camera and microphone.

Quiet, dedicated home workspace.

Ability to handle confidential information responsibly.

Skills

Strong attention to detail in data entry and administrative tasks.

Clear written and verbal communication.

Competent with online tools and office software.

Self-motivated and able to manage multiple tasks efficiently.

Consistent and accurate work output.

Job Perks

Flexible schedule in a fully remote position.

Paid training provided for all new hires.

Opportunity to contribute to meaningful projects across industries.

Career growth potential within a supportive team environment.

No commuting required, allowing focused work from home .

Salary

£18.50 – £36.00 per hour, depending on experience and project assignment.

Experience

Entry-level position with full training provided. Previous data entry or administrative experience is helpful but not required.

Application

Applicants must reside in the United Kingdom . If you are organised, reliable, and motivated to perform professional work online using your computer in a structured home office environment, we encourage you to apply.

Sincerely, Top Level Promotions Human Resources Department
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Executive Administrative Assistant

SW1A 0AA London, London £40000 Annually WhatJobs Direct

Posted 1 day ago

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Job Description

full-time
Our client, a prestigious financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within their London, England, UK office. This role demands exceptional attention to detail, discretion, and the ability to manage complex schedules and administrative tasks efficiently. The ideal candidate will thrive in a fast-paced environment and be adept at anticipating the needs of executives.

Key Responsibilities:
  • Manage complex and dynamic calendars for multiple executives, coordinating meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
  • Coordinate domestic and international travel, including flights, accommodation, and itineraries.
  • Organize and prepare materials for meetings, including agendas, background documents, and minutes.
  • Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper.
  • Manage expense reporting and reconcile corporate credit card statements.
  • Assist with event planning and coordination for internal and external meetings or functions.
  • Conduct research and gather information as needed to support executive projects and initiatives.
  • Maintain confidential files and records with utmost discretion.
  • Liaise with internal departments and external contacts on behalf of executives.
  • Provide general administrative support, including managing office supplies and equipment.
  • Proactively identify opportunities to improve administrative processes and efficiency.
Qualifications and Skills:
  • Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-level executives.
  • Exceptional organizational and time-management skills, with the ability to prioritize effectively.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
  • Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
  • High level of discretion and confidentiality.
  • Proactive and resourceful approach to problem-solving.
  • Ability to work independently and as part of a team.
  • Experience in coordinating travel arrangements and managing expenses.
  • Professional and polished demeanor.
  • Flexibility to adapt to changing priorities and work demands.
This hybrid position offers a blend of in-office collaboration and the flexibility of remote work, allowing for a balanced and productive working environment. If you are a dedicated and efficient administrator seeking a challenging role, apply today.
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Executive Administrative Assistant

SW1A 0AA London, London £35000 Annually WhatJobs Direct

Posted 2 days ago

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Job Description

full-time
A prestigious organisation in the heart of **London, England, UK**, is seeking a highly organised and proactive Executive Administrative Assistant to support its senior leadership team. This hybrid role offers a blend of in-office presence and remote flexibility, ensuring a dynamic and efficient working environment. You will be responsible for managing complex schedules, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and a proven ability to handle confidential information with discretion. You will be adept at multitasking, prioritizing workloads, and anticipating the needs of busy executives. Responsibilities include managing correspondence, organizing and maintaining filing systems (both physical and digital), handling expense reports, and assisting with special projects as required. The ability to work collaboratively within a team and independently is essential. Our client is committed to fostering a supportive and professional atmosphere, where dedication and efficiency are highly valued. You will play a crucial role in ensuring the smooth operation of the executive office and contributing to the overall success of the organisation. This role requires a strong understanding of office management procedures and proficiency in modern office software suites. A proactive approach to problem-solving and a commitment to maintaining high standards of service are paramount. The successful candidate will be expected to embody professionalism and provide exceptional support to a fast-paced executive team. This is an exciting opportunity to be part of a reputable institution and contribute to its strategic objectives through meticulous administrative support. We are looking for an individual who can seamlessly transition between remote and office-based work, demonstrating adaptability and a strong work ethic. The role demands excellent time management skills and the ability to thrive under pressure while maintaining accuracy and a positive attitude. Our client values individuals who are resourceful, dedicated, and possess a keen eye for detail, ensuring that all administrative tasks are executed with precision and efficiency. The opportunity to support influential leaders and contribute to key decision-making processes makes this a truly rewarding position.
Responsibilities:
  • Manage and coordinate complex executive calendars and schedules.
  • Arrange domestic and international travel, including flights, accommodation, and itineraries.
  • Prepare agendas, take minutes, and track action items for meetings.
  • Draft, proofread, and edit correspondence, reports, and presentations.
  • Act as a gatekeeper, screening calls and emails, and managing incoming communications.
  • Organize and maintain electronic and physical filing systems.
  • Process expense reports and manage departmental budgets.
  • Assist with the planning and execution of events and conferences.
  • Conduct research and prepare briefing materials for executives.
  • Handle confidential information with the utmost discretion and professionalism.
Qualifications:
  • Proven experience as an Executive Administrative Assistant or in a similar senior support role.
  • Exceptional organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Excellent written and verbal communication skills.
  • High level of discretion and ability to handle confidential information.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Strong problem-solving skills and a proactive approach.
  • Experience in arranging complex travel and coordinating meetings.
  • A minimum of 3 years of administrative experience is preferred.
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Executive Administrative Assistant

SW1A 0AA London, London £40000 Annually WhatJobs Direct

Posted 3 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to manage your work effectively from anywhere in the UK, while still contributing to the smooth operation of our corporate functions in London, England, UK . Your responsibilities will include managing complex calendars, scheduling meetings, coordinating travel arrangements (flights, accommodation, itineraries), preparing reports and presentations, handling confidential correspondence, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will have extensive experience supporting C-suite executives, with a proven track record of managing multiple priorities in a fast-paced environment. Exceptional organizational and time-management skills are paramount. You must possess outstanding written and verbal communication abilities, a high degree of professionalism, and the discretion to handle sensitive information with utmost confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are essential. Experience with project coordination and event planning is a plus. This fully remote role requires a self-starter who can anticipate needs, take initiative, and work independently with minimal supervision. You will be expected to maintain a high level of accuracy and efficiency in all tasks. If you are a polished and reliable administrative professional looking for a challenging and rewarding fully remote role that offers significant autonomy and impact, we encourage you to apply. You will play a crucial role in ensuring the seamless functioning of executive operations from your remote workspace, contributing to the success of our organisation.
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Executive Administrative Assistant

SW1A 0AA London, London £45000 Annually WhatJobs

Posted 4 days ago

Job Viewed

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Job Description

full-time
Our client, a prestigious international organization headquartered in **London, England, UK**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and acting as a key point of contact for internal and external stakeholders. This is a hybrid role, requiring a balance of remote work and presence in the London office.

Key Responsibilities:
  • Manage and coordinate complex executive calendars, scheduling internal and external meetings, calls, and appointments.
  • Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
  • Act as a primary point of contact for senior executives, screening calls and managing incoming communications.
  • Organize and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
  • Handle confidential information with discretion and maintain strict confidentiality.
  • Manage expense reporting and process invoices for senior executives.
  • Conduct research and gather information as required for various projects and initiatives.
  • Liaise effectively with internal departments and external contacts on behalf of senior leadership.
  • Provide general administrative support, including filing, data entry, and managing office supplies.
  • Assist with event planning and coordination for executive-level functions.
  • Anticipate the needs of executives and proactively address potential issues.
Qualifications:
  • Proven experience as an Executive Administrative Assistant or similar senior support role.
  • Exceptional organizational and time management skills, with the ability to prioritize effectively.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and the ability to build rapport with diverse individuals.
  • Discretion and a high level of professionalism in handling confidential information.
  • Experience managing complex travel arrangements and international logistics.
  • Ability to work independently and as part of a team, demonstrating initiative and resourcefulness.
  • Familiarity with CRM systems or other database management tools is a plus.
  • A proactive and solutions-oriented approach to problem-solving.
This role offers a rewarding opportunity to support high-level executives in a dynamic global organization, with the flexibility of a hybrid working model. This position is based in **London, England, UK**.
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Executive Administrative Assistant

SW1A 0AA London, London £40000 Annually WhatJobs

Posted 4 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior executives in their prestigious London, England, UK office. This role demands a high level of professionalism, discretion, and the ability to manage complex schedules and priorities efficiently. You will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for communications. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Proficiency in office software suites, excellent communication abilities, and a proactive approach to anticipating needs are essential. This is a hybrid position, requiring you to be present in the office on designated days to facilitate face-to-face interactions and operational support, while also offering flexibility for remote work. You will play a crucial role in ensuring the smooth operation of the executive office, handling a variety of administrative tasks with efficiency and accuracy. We are looking for a dedicated individual who can maintain confidentiality, exercise sound judgment, and adapt quickly to changing demands. If you are a skilled administrative professional with a strong work ethic and a commitment to supporting executive leadership, we encourage you to apply.

Responsibilities:
  • Manage and maintain complex executive calendars and schedules.
  • Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, presentations, and reports.
  • Organize and schedule meetings, conferences, and events.
  • Screen and prioritize incoming communications, responding or redirecting as appropriate.
  • Act as a primary point of contact for internal and external stakeholders.
  • Handle confidential information with the utmost discretion.
  • Manage expense reporting and other financial administrative tasks.
  • Provide general administrative support, including filing, copying, and data entry.
  • Anticipate the needs of executives and proactively address them.
Qualifications:
  • Proven experience as an Executive Assistant or Senior Administrative Assistant.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
  • Excellent written and verbal communication skills.
  • Ability to multitask, prioritize, and manage a heavy workload.
  • High level of discretion and professionalism.
  • Experience managing travel arrangements and complex calendars.
  • Strong problem-solving skills and a proactive attitude.
  • Ability to work independently and as part of a team.
  • Bachelor's degree or equivalent experience preferred.
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  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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