95 Administrative Assistants jobs in Macclesfield
Senior Remote Operations Manager - Global Administrative Support
Posted 17 days ago
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Job Description
Key Responsibilities:
- Oversee and optimize global administrative support operations.
- Develop and implement standardized operational processes and best practices.
- Lead, manage, and mentor a remote team of administrative professionals.
- Utilize technology and tools to enhance operational efficiency and collaboration.
- Manage budgets, vendor relationships, and procurement processes for administrative services.
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Drive process improvement initiatives to enhance service delivery and cost-effectiveness.
- Support executive leadership with strategic administrative planning and execution.
- Monitor key performance indicators (KPIs) and report on operational outcomes.
- Foster a positive and productive remote work environment.
Qualifications:
- Bachelor's degree in Business Administration, Operations Management, or a related field.
- Minimum of 8 years of experience in operations management or administrative leadership.
- Proven experience in managing global or geographically dispersed teams remotely.
- Demonstrated success in implementing process improvements and driving operational efficiency.
- Strong understanding of administrative functions, including executive support, travel, and event logistics.
- Proficiency with project management and collaboration tools (e.g., Asana, Trello, Slack, MS Teams).
- Excellent leadership, communication, and interpersonal skills.
- Budget management and financial acumen.
- Ability to think strategically and solve complex operational problems.
Administrative Assistant - Project Support
Posted 17 days ago
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Job Description
Key Responsibilities:
- Provide comprehensive administrative support to project teams and managers.
- Schedule and coordinate project meetings, preparing agendas and distributing minutes.
- Maintain and organise project documentation, including plans, reports, and logs.
- Track project milestones, action items, and deliverables, ensuring timely completion.
- Manage project-related communications and correspondence.
- Assist with budget management, expense tracking, and invoice processing.
- Prepare presentations, reports, and other project-related documents.
- Coordinate travel arrangements for team members as required.
- Liaise with internal departments and external vendors to facilitate project progress.
- Contribute to the overall efficiency and success of project execution.
- Proven experience as an Administrative Assistant, Office Administrator, or Project Coordinator.
- Strong organisational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Experience with project management tools (e.g., Asana, Trello, Jira) is advantageous.
- Ability to multitask, prioritise effectively, and meet deadlines.
- High level of attention to detail and accuracy.
- Proactive attitude and strong problem-solving capabilities.
- Ability to work independently and effectively in a remote setting.
Senior Administrative Assistant (Executive Support)
Posted 17 days ago
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Job Description
As a Senior Administrative Assistant, your primary responsibility will be to provide high-level administrative support to senior executives. This includes managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting agendas and minutes. You will act as a gatekeeper, screening calls and emails, and ensuring that executive time is managed effectively and prioritized appropriately. Discretion and confidentiality are paramount in this role.
Key responsibilities extend to managing expense reports, processing invoices, and assisting with budget tracking for the executive office. You will prepare presentations and reports, conduct research on various topics as required, and handle confidential correspondence. You will also serve as a key liaison between the executive team and other departments, as well as external stakeholders. Proactively anticipating the needs of the executives and taking initiative to resolve issues before they arise will be highly valued. You will also contribute to the smooth functioning of the wider remote administrative team.
The ideal candidate will possess a minimum of 5 years of experience in executive administrative support, preferably within a fast-paced corporate environment. Exceptional organizational and time-management skills are essential, with a proven ability to multitask and manage competing priorities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) are required. Outstanding written and verbal communication skills, with meticulous attention to detail, are crucial. A proactive and problem-solving mindset, coupled with a high degree of professionalism and discretion, is expected. Previous experience in a remote administrative role is a strong advantage.
This role offers the chance to work closely with senior leadership in an innovative company, contribute significantly to operational efficiency, and enjoy the complete autonomy and flexibility of a remote work arrangement. If you are a highly motivated and detail-oriented administrative professional, we encourage you to apply. The core focus of this role pertains to supporting executives operating within the business landscape of Manchester, Greater Manchester, UK .
Senior Administrative Officer, Executive Support
Posted 8 days ago
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Job Description
Key responsibilities include:
- Providing high-level administrative support to senior executives, including complex diary management, travel arrangements, and expense processing.
- Organising and coordinating executive meetings, preparing agendas, taking minutes, and distributing action points.
- Managing and prioritising incoming communications, including emails, calls, and mail, ensuring timely responses and appropriate delegation.
- Preparing and proofreading reports, presentations, and other important documents to a high standard.
- Maintaining confidential filing systems and databases, ensuring accuracy and accessibility of information.
- Acting as a liaison between executives and internal/external stakeholders, fostering positive working relationships.
- Assisting with event planning and coordination for executive-level functions.
- Conducting research and gathering information as required for executive projects.
- Proactively identifying opportunities to improve administrative processes and efficiencies.
- Providing support to other administrative team members as needed.
- Ensuring smooth day-to-day operations within the executive office.
- Maintaining a high level of discretion and confidentiality in all aspects of the role.
The ideal candidate will have extensive experience in an administrative support role, with a significant portion focused on executive assistance at a senior level. You must possess exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Outstanding communication, interpersonal, and interpersonal skills are essential, along with a professional and confident demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, with experience in calendar management and document creation being paramount. A proactive and solutions-oriented approach to problem-solving is highly valued. Discretion and the ability to handle sensitive information with confidentiality are non-negotiable. Experience in (specific industry if applicable) would be an advantage. This is an excellent opportunity for an experienced administrator to take on greater responsibility and contribute to the success of a leading organisation.
Senior Administrative Manager - Operations Support
Posted 17 days ago
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Job Description
Key responsibilities include:
- Overseeing and coordinating the administrative functions of multiple departments to ensure efficient operations.
- Developing, implementing, and refining administrative policies and procedures to enhance productivity and compliance.
- Managing and mentoring a team of administrative staff, including performance management and professional development.
- Overseeing office management, including supplies, vendor relations, and facility coordination.
- Implementing and managing systems for record-keeping, document control, and information management.
- Coordinating internal and external meetings, including scheduling, logistics, and minute-taking.
- Assisting with budget management and financial administration for the administrative department.
- Serving as a key point of contact for internal and external inquiries, resolving issues promptly and professionally.
- Driving continuous improvement initiatives to streamline administrative processes and reduce operational costs.
- Ensuring a high standard of office presentation and professional environment, managing hybrid work dynamics effectively.
- Supporting senior management with ad-hoc projects and administrative tasks as required.
Required qualifications and experience:
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of progressive experience in administrative management or office management roles.
- Proven experience in leading and managing administrative teams.
- Excellent organizational, time management, and multitasking skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative software.
- Exceptional communication, interpersonal, and problem-solving abilities.
- Experience in process improvement and implementing operational efficiencies.
- Ability to work effectively in a hybrid work model, balancing remote and in-office responsibilities.
- Discretion and the ability to handle confidential information.
- A proactive approach to identifying and addressing potential issues.
This is an excellent opportunity for a seasoned administrative professional to take on a leadership role within a dynamic organization, contributing to efficient operations from our client's hub in Manchester, Greater Manchester, UK .
Executive Administrative Assistant - C-Suite Support
Posted 8 days ago
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Job Description
- Manage and maintain complex, dynamic calendars for C-suite executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a primary point of contact for internal and external stakeholders, professionally screening calls and managing inquiries.
- Organise and prepare materials for board meetings, executive team meetings, and other critical engagements.
- Handle confidential information with the utmost discretion and ensure compliance with company policies.
- Process expense reports and manage budget-related administrative tasks.
- Conduct research as needed to support executive decision-making and projects.
- Maintain organised electronic and physical filing systems.
- Anticipate the needs of executives and proactively address potential issues or conflicts.
- Provide support for ad-hoc projects and initiatives as assigned.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Demonstrated experience supporting C-suite level executives.
- Exceptional organisational and time management skills, with the ability to prioritise multiple tasks effectively in a remote setting.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with individuals at all levels.
- Discretion and a high level of confidentiality are essential.
- Proactive problem-solving abilities and a resourceful approach.
- Ability to work independently with minimal supervision in a remote environment.
- A professional and positive attitude.
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely and appropriate responses.
- Coordinate and arrange logistics for internal and external meetings, including venue booking, catering, and minute-taking.
- Manage travel arrangements, including flights, accommodation, and ground transportation, ensuring efficiency and cost-effectiveness.
- Conduct research and compile information for executive projects and presentations.
- Act as a liaison between executives and internal/external stakeholders, building and maintaining positive relationships.
- Manage and maintain confidential files and records with utmost discretion.
- Handle expense reporting and other financial administrative tasks as required.
- Anticipate the needs of the executives and proactively address them to ensure seamless workflow.
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Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key responsibilities include:
- Proactively manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation, ensuring all logistics are seamless.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as the first point of contact for internal and external stakeholders, screening calls and managing inquiries with professionalism and tact.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Assist with the preparation and tracking of expense reports and departmental budgets.
- Maintain organized electronic and physical filing systems, ensuring easy retrieval of information.
- Conduct research and compile information as needed for various projects and initiatives.
- Handle sensitive and confidential information with the utmost discretion.
- Anticipate the needs of the executives and proactively address potential issues.
- Liaise with other departments and external parties to facilitate effective communication and workflow.
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare reports as needed.
- Process expense reports and manage basic budget tracking.
- Maintain confidential files and records with a high degree of discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support and proactively identify areas for improvement in workflow and efficiency.
This fully remote role is perfect for an experienced administrative professional seeking to leverage their skills in a dynamic, global company, providing essential support to leaders and contributing to the operational excellence of the business, no matter your location, while remotely serving stakeholders connected to Manchester, Greater Manchester, UK .
Executive Administrative Assistant
Posted 6 days ago
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Job Description
Key responsibilities include screening and prioritizing communications, managing correspondence, maintaining confidential files and records, and assisting with special projects as needed. The ideal candidate will have a proven track record of providing high-level administrative support in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent organizational and time-management skills. A strong understanding of office procedures and etiquette is expected.
We are looking for an individual who is discreet, professional, and possesses a positive attitude. The ability to anticipate needs, take initiative, and work effectively under pressure is crucial. A minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role is required. While not essential, experience supporting C-level executives would be an advantage. This role offers a fantastic opportunity to be an integral part of a dynamic team and contribute to the smooth operation of a busy executive office. If you are a dedicated administrative professional looking for a challenging and rewarding position in Manchester, we encourage you to apply.