Remote Executive Assistant - Advanced Administrative Support

RG1 1AA Reading, South East £45000 Annually WhatJobs

Posted 14 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative support to senior leadership, operating entirely remotely. This is a crucial role for an individual who excels at managing complex schedules, coordinating global travel, preparing high-level documentation, and ensuring the smooth day-to-day operations for executives. You will be an integral part of a dynamic team, offering a seamless support experience from a home-based environment.

Key responsibilities include managing dynamic calendars, coordinating meetings and calls across multiple time zones, making intricate travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will be responsible for drafting and proofreading correspondence, reports, and presentations, maintaining confidential files, and acting as a gatekeeper to ensure executive time is utilized efficiently. Experience in event planning and management for both virtual and in-person functions will be highly valued.

The ideal candidate will possess a minimum of 5-7 years of experience as an Executive Assistant supporting C-suite executives or senior management, preferably in a fast-paced, international organization. Exceptional organizational and time-management skills are paramount, along with meticulous attention to detail. Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) is essential, as is familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and project management software. Strong written and verbal communication skills, discretion, and a high level of professionalism are non-negotiable.

This role requires a self-starter who can anticipate needs, take initiative, and work independently with minimal supervision. You must be adaptable, resourceful, and possess a calm demeanor under pressure. While the role is fully remote, requiring a reliable internet connection and a dedicated home office setup, the successful candidate will be based within commuting distance of Reading, Berkshire, UK , to facilitate occasional in-person meetings as needed. This is an exciting opportunity to contribute to a forward-thinking company and build a successful career in remote administrative support.
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Senior Administrative Officer - Executive Support

RG1 1AA Reading, South East £35000 Annually WhatJobs

Posted 3 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This role is fully remote, offering flexibility and the opportunity to work from anywhere within the UK. You will be responsible for managing the day-to-day administrative operations for senior leadership, ensuring efficient workflow, seamless communication, and effective organisation. Key duties include managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations.

The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively in a fast-paced environment. You will act as a key point of contact, liaising with internal departments and external stakeholders, maintaining a professional and courteous demeanour at all times. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools is essential. This role requires a high degree of discretion and confidentiality, as you will be handling sensitive information. Experience in executive support, office management, or a similar administrative role is required. The ability to work independently, manage your time effectively, and take initiative is paramount for success in this fully remote position. You will contribute to the smooth running of the executive office, enabling senior management to focus on strategic objectives. This is a fantastic opportunity for a dedicated administrative professional looking to leverage their skills in a remote setting and make a significant contribution to organisational efficiency. The fully remote nature of this role requires excellent digital communication skills and a commitment to maintaining a highly productive and organised home working environment. You will be an integral part of the team, ensuring that executive functions are supported with utmost efficiency and professionalism, regardless of physical location.

Key Responsibilities:
  • Manage executive calendars, scheduling meetings, and coordinating appointments.
  • Arrange complex domestic and international travel.
  • Prepare agendas, minutes, and presentations for meetings.
  • Handle correspondence and manage incoming/outgoing communications.
  • Maintain organised filing systems, both digital and physical.
  • Conduct research and prepare reports as required.
  • Act as a liaison between executives and internal/external stakeholders.
  • Manage office supplies and maintain an efficient administrative workflow.
Required Qualifications:
  • Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role.
  • Exceptional organisational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Experience with virtual meeting and collaboration tools (e.g., Zoom, Teams, Slack).
  • Excellent written and verbal communication skills.
  • High level of discretion and confidentiality.
  • Ability to work independently and proactively in a remote environment.
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Executive Administrative Assistant

RG1 2BS Reading, South East £30000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client, a prominent financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is based in Reading, Berkshire, UK , with a hybrid working arrangement that blends office-based collaboration with the flexibility of remote work. You will be instrumental in ensuring the smooth and efficient operation of executive activities, managing complex schedules, and facilitating seamless communication.

Key responsibilities include managing and coordinating complex executive calendars, scheduling meetings, and making travel arrangements; preparing and editing correspondence, reports, and presentations; acting as a primary point of contact for internal and external stakeholders; maintaining confidential files and records; organizing and coordinating executive events and off-sites; assisting with project management tasks and follow-ups; and providing general administrative support as needed. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a high degree of professionalism and discretion.

The successful candidate will have a proven track record as an executive assistant or senior administrative professional, with at least 4 years of experience supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory, along with excellent written and verbal communication skills. Experience with virtual meeting platforms and project management tools is highly desirable. You must be a proactive problem-solver, capable of anticipating needs and managing multiple priorities in a fast-paced environment.

This is an excellent opportunity to work closely with influential leaders and contribute to the strategic direction of a respected organization. You will gain valuable exposure to high-level business operations. Our client offers a competitive salary, a comprehensive benefits package, and a supportive hybrid work environment that fosters both productivity and work-life balance.

Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum 4 years of experience as an Executive Assistant or Senior Administrative Assistant.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Experience with calendar management and travel coordination.
  • Discretion and ability to handle confidential information.
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Executive Administrative Assistant

RG1 1DN Reading, South East £45000 Annually WhatJobs

Posted 8 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to work from the comfort of your home office. You will be the primary point of contact for internal and external communications, managing complex calendars, coordinating meetings, and preparing essential documentation. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Your responsibilities will include managing travel arrangements, processing expense reports, and maintaining confidential files. You will also be expected to prepare presentations, draft correspondence, and conduct research as needed. This role requires a high degree of professionalism, discretion, and the ability to anticipate the needs of the executives you support. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Excellent communication skills, both written and verbal, are paramount, as you will be interacting with individuals at all levels of the organisation and externally. We are looking for someone who is a self-starter, capable of working independently with minimal supervision, and committed to delivering high-quality support. This is a fantastic opportunity for an experienced administrative professional to join a forward-thinking company and contribute significantly to its success through seamless executive support, all within a remote working setup.
Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings and appointments efficiently.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research and compile data for reports and special projects.
  • Screen and prioritize incoming communications, ensuring timely responses.
  • Organize and manage filing systems, both physical and digital.
  • Process expense reports and manage departmental budgets.
  • Liaise with internal departments and external stakeholders on behalf of executives.
  • Provide administrative support for board meetings and other executive events.
  • Maintain confidentiality and handle sensitive information with discretion.
Qualifications:
  • Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
  • Exceptional organisational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritise tasks effectively.
  • Discretion and a high level of professionalism.
  • Strong problem-solving skills and a proactive attitude.
  • Ability to work independently and as part of a remote team.
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Executive Administrative Assistant

RG1 2LU Reading, South East £35000 Annually WhatJobs

Posted 10 days ago

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Job Description

full-time
Our client is seeking a proactive and highly organised Executive Administrative Assistant to provide comprehensive support to senior leadership. This Hybrid role, based in Reading, Berkshire, UK , requires a polished professional with exceptional communication and organisational skills, who can manage a diverse range of administrative tasks efficiently. You will be responsible for managing complex calendars, scheduling meetings, making travel arrangements, and preparing reports and presentations. A key aspect of this role involves acting as a gatekeeper and first point of contact for executives, managing correspondence, and ensuring smooth communication flow within the organisation and with external stakeholders. Discretion and confidentiality are paramount, as you will be handling sensitive information. The ideal candidate will possess a strong command of office software, excellent time management abilities, and a keen eye for detail. Experience in supporting C-level executives is highly valued. You will be expected to work collaboratively in the office on designated days and remotely, demonstrating adaptability and a commitment to seamless support.

Key Responsibilities:
  • Manage and coordinate complex calendars for multiple executives, including scheduling internal and external meetings.
  • Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
  • Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
  • Handle incoming communications, screening calls and emails, and responding as appropriate or directing them to the correct individuals.
  • Serve as a primary point of contact for internal and external stakeholders, maintaining professional relationships.
  • Organise and manage confidential files and records, ensuring information is easily accessible and securely stored.
  • Assist with event planning and coordination for team meetings, off-sites, and other company events.
  • Process expense reports and manage office supplies inventory.
  • Undertake special projects and research as required by executives.
  • Provide a high level of administrative support, ensuring efficient operations for the executive team.
Qualifications:
  • Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting senior management.
  • Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
  • Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
  • Strong written and verbal communication skills, with a keen eye for detail and accuracy.
  • Discretion and a high level of confidentiality are essential.
  • Experience in coordinating travel arrangements and managing complex calendars.
  • Ability to work independently and proactively, anticipating needs and offering solutions.
  • Professional and polished demeanour, with strong interpersonal skills.
  • Adaptability and willingness to work effectively in a hybrid work model.
  • A proactive approach to problem-solving and a commitment to providing excellent support.
This is an excellent opportunity to join a reputable organisation and contribute to the success of its leadership team in Reading, Berkshire, UK .
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Executive Administrative Assistant

RG1 2LS Reading, South East £30000 Annually WhatJobs

Posted 12 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to join their dynamic team in Reading, Berkshire, UK . This role is crucial in supporting senior leadership by managing complex schedules, coordinating meetings, and ensuring the smooth day-to-day operation of the executive office. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to handle sensitive information with discretion. Responsibilities will include preparing reports and presentations, managing travel arrangements, screening calls and emails, and liaising with internal and external stakeholders. You will be expected to anticipate the needs of the executives and proactively address them, demonstrating a high level of initiative and problem-solving ability. The role requires proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools. A strong understanding of office procedures and administrative best practices is essential. This is an excellent opportunity for a motivated individual to contribute to a high-performing team and develop their career in a supportive environment. The successful candidate will be adept at multitasking, prioritizing tasks effectively, and meeting deadlines in a fast-paced setting. If you are a dedicated professional with a passion for administrative excellence and a commitment to supporting leadership, we encourage you to apply. The position involves a hybrid work model, blending office-based collaboration with the flexibility of remote work. Applicants should be comfortable working both independently and as part of a team. A minimum of three years of experience in a similar administrative support role is required. Strong analytical skills and the ability to quickly learn new systems and processes are also desirable. This role offers a competitive salary and benefits package.
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Executive Administrative Assistant

RG1 1AA Reading, South East £30000 Annually WhatJobs

Posted 15 days ago

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Job Description

full-time
Our client is looking for a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere within the UK. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and maintain a high level of professionalism and discretion. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports, and ensuring the smooth day-to-day operations for the executives you support.

Key Responsibilities:
  • Manage and coordinate executive calendars, scheduling meetings and appointments across multiple time zones.
  • Arrange domestic and international travel, including flights, accommodation, and ground transportation.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research and compile data for various reports and projects.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Organize and maintain digital and physical filing systems.
  • Process expense reports and manage invoices.
  • Liaise with internal departments and external stakeholders on behalf of executives.
  • Assist with event planning and coordination for team meetings and company events.
  • Handle confidential information with the utmost discretion and integrity.

Required Skills and Experience:
  • Proven experience as an Executive Administrative Assistant or in a similar senior support role.
  • Excellent organisational and time-management skills, with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Strong written and verbal communication skills.
  • Discretion and a high level of confidentiality.
  • Ability to work independently with minimal supervision in a remote setting.
  • Experience with travel booking and expense management systems.
  • A proactive approach to problem-solving and a keen eye for detail.
  • Familiarity with remote work best practices.
This role is based within the functional area of Reading, Berkshire, UK but operates entirely remotely, allowing for a truly flexible working arrangement. If you are a dedicated administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
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Executive Administrative Assistant

RG1 1AA Reading, South East £30000 Annually WhatJobs

Posted 16 days ago

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Job Description

full-time
Our client, a thriving corporate entity situated in **Reading, Berkshire, UK**, is seeking a polished and exceptionally organized Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role offers a blend of in-office and remote work, ensuring flexibility and work-life integration. The successful candidate will be a proactive, detail-oriented professional with a proven track record of managing complex schedules, coordinating meetings, and handling sensitive information with the utmost discretion. Your responsibilities will include managing calendars, arranging travel, preparing reports and presentations, screening calls and correspondence, and acting as a primary point of contact for internal and external stakeholders. You will also be tasked with managing office supplies, coordinating event logistics, and undertaking various ad-hoc projects as required. The ideal candidate will possess excellent communication and interpersonal skills, a strong command of office software (Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint), and exceptional problem-solving abilities. A proactive approach, the capacity to anticipate needs, and the ability to multitask efficiently in a fast-paced environment are crucial. Discretion and confidentiality are paramount, given the exposure to sensitive company information. This is an exciting opportunity to become an integral part of a dynamic executive team and contribute to the smooth operation of the business. You will be a key support system, enabling senior leaders to focus on strategic objectives. Join our client and leverage your administrative expertise in a stimulating and flexible work environment.
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Executive Administrative Assistant

RG1 1GN Reading, South East £35000 Annually WhatJobs

Posted 17 days ago

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Job Description

full-time
Our client, a prestigious professional services firm, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is office-based, offering the opportunity to be an integral part of a dynamic team environment in **Reading, Berkshire**.

As an Executive Administrative Assistant, you will be responsible for managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, and handling confidential information with the utmost discretion. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient operations. Exceptional organisational skills, attention to detail, and a professional demeanour are essential.

Key Responsibilities:
  • Manage and maintain complex and dynamic executive calendars, scheduling meetings and appointments.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Screen and prioritize incoming communications, responding as appropriate.
  • Organize and manage logistics for executive meetings, including venue booking, catering, and agenda preparation.
  • Handle confidential information with discretion and integrity.
  • Process expense reports and manage departmental budgets.
  • Act as a point of contact for internal and external stakeholders, providing professional assistance.
  • Conduct research and compile information for executive projects and initiatives.
  • Assist with ad-hoc administrative tasks and projects as required.

The ideal candidate will have a proven track record as an Executive Administrative Assistant, supporting senior-level executives. You will possess exceptional organisational and time-management skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills. The ability to multitask, prioritise effectively, and maintain confidentiality in a fast-paced environment is crucial.

Qualifications:
  • Proven experience as an Executive Administrative Assistant or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organisational and time-management skills.
  • Strong written and verbal communication abilities.
  • Ability to handle confidential information with discretion.
  • Proactive approach to problem-solving and task management.
  • Professional and courteous demeanour.
  • Experience in a professional services environment is a plus.

This is an excellent opportunity for a dedicated administrative professional to contribute to the success of a leading firm. If you are seeking a challenging and rewarding role in a professional setting, we encourage you to apply.
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Executive Administrative Assistant

RG1 1AB Reading, South East £35000 Annually WhatJobs

Posted 17 days ago

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Job Description

full-time
Our client is a highly respected organization seeking a meticulous and proactive Executive Administrative Assistant to join their remote-first team. This position offers a unique opportunity to provide comprehensive administrative support to senior leadership, ensuring the smooth and efficient operation of their daily activities. The ideal candidate will be exceptionally organized, possess outstanding communication skills, and have a strong command of modern office technology. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling sensitive information with the utmost discretion. As a remote employee, you will need to be self-motivated, adept at managing your time effectively, and comfortable collaborating with colleagues virtually.

Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings and appointments efficiently.
  • Arrange domestic and international travel, including flights, accommodation, and ground transportation.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Conduct research on various topics as requested by executives.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Handle confidential information with the utmost discretion and professionalism.
  • Organize and manage electronic and physical filing systems.
  • Process expense reports and invoices accurately and in a timely manner.
  • Coordinate meetings, including preparing agendas, taking minutes, and distributing action items.
  • Provide general administrative support, such as ordering supplies and liaising with IT support.
  • Anticipate the needs of executives and proactively address potential issues.
Qualifications:
  • Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Strong attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Discretion and professionalism in handling confidential information.
  • Proactive approach and strong problem-solving abilities.
  • Experience with calendar management and travel arrangements.
  • High school diploma or equivalent; further education or certification is a plus.
This fully remote role provides the flexibility to work from home, allowing for a better work-life balance. Our client offers a supportive remote working environment, ongoing professional development opportunities, and a competitive benefits package. If you are a highly organized and dedicated administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
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