99 Administrative Assistants jobs in Maidenhead
Remote Executive Assistant - Advanced Administrative Support
Posted 14 days ago
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Job Description
Key responsibilities include managing dynamic calendars, coordinating meetings and calls across multiple time zones, making intricate travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will be responsible for drafting and proofreading correspondence, reports, and presentations, maintaining confidential files, and acting as a gatekeeper to ensure executive time is utilized efficiently. Experience in event planning and management for both virtual and in-person functions will be highly valued.
The ideal candidate will possess a minimum of 5-7 years of experience as an Executive Assistant supporting C-suite executives or senior management, preferably in a fast-paced, international organization. Exceptional organizational and time-management skills are paramount, along with meticulous attention to detail. Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) is essential, as is familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and project management software. Strong written and verbal communication skills, discretion, and a high level of professionalism are non-negotiable.
This role requires a self-starter who can anticipate needs, take initiative, and work independently with minimal supervision. You must be adaptable, resourceful, and possess a calm demeanor under pressure. While the role is fully remote, requiring a reliable internet connection and a dedicated home office setup, the successful candidate will be based within commuting distance of Reading, Berkshire, UK , to facilitate occasional in-person meetings as needed. This is an exciting opportunity to contribute to a forward-thinking company and build a successful career in remote administrative support.
Senior Administrative Officer - Executive Support
Posted 3 days ago
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Job Description
The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively in a fast-paced environment. You will act as a key point of contact, liaising with internal departments and external stakeholders, maintaining a professional and courteous demeanour at all times. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools is essential. This role requires a high degree of discretion and confidentiality, as you will be handling sensitive information. Experience in executive support, office management, or a similar administrative role is required. The ability to work independently, manage your time effectively, and take initiative is paramount for success in this fully remote position. You will contribute to the smooth running of the executive office, enabling senior management to focus on strategic objectives. This is a fantastic opportunity for a dedicated administrative professional looking to leverage their skills in a remote setting and make a significant contribution to organisational efficiency. The fully remote nature of this role requires excellent digital communication skills and a commitment to maintaining a highly productive and organised home working environment. You will be an integral part of the team, ensuring that executive functions are supported with utmost efficiency and professionalism, regardless of physical location.
Key Responsibilities:
- Manage executive calendars, scheduling meetings, and coordinating appointments.
- Arrange complex domestic and international travel.
- Prepare agendas, minutes, and presentations for meetings.
- Handle correspondence and manage incoming/outgoing communications.
- Maintain organised filing systems, both digital and physical.
- Conduct research and prepare reports as required.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and maintain an efficient administrative workflow.
- Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting and collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively in a remote environment.
Executive Administrative Assistant
Posted 2 days ago
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Job Description
Key responsibilities include managing and coordinating complex executive calendars, scheduling meetings, and making travel arrangements; preparing and editing correspondence, reports, and presentations; acting as a primary point of contact for internal and external stakeholders; maintaining confidential files and records; organizing and coordinating executive events and off-sites; assisting with project management tasks and follow-ups; and providing general administrative support as needed. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a high degree of professionalism and discretion.
The successful candidate will have a proven track record as an executive assistant or senior administrative professional, with at least 4 years of experience supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory, along with excellent written and verbal communication skills. Experience with virtual meeting platforms and project management tools is highly desirable. You must be a proactive problem-solver, capable of anticipating needs and managing multiple priorities in a fast-paced environment.
This is an excellent opportunity to work closely with influential leaders and contribute to the strategic direction of a respected organization. You will gain valuable exposure to high-level business operations. Our client offers a competitive salary, a comprehensive benefits package, and a supportive hybrid work environment that fosters both productivity and work-life balance.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Senior Administrative Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Experience with calendar management and travel coordination.
- Discretion and ability to handle confidential information.
Executive Administrative Assistant
Posted 8 days ago
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Job Description
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments efficiently.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for reports and special projects.
- Screen and prioritize incoming communications, ensuring timely responses.
- Organize and manage filing systems, both physical and digital.
- Process expense reports and manage departmental budgets.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Provide administrative support for board meetings and other executive events.
- Maintain confidentiality and handle sensitive information with discretion.
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritise tasks effectively.
- Discretion and a high level of professionalism.
- Strong problem-solving skills and a proactive attitude.
- Ability to work independently and as part of a remote team.
Executive Administrative Assistant
Posted 10 days ago
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Job Description
Key Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling internal and external meetings.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, screening calls and emails, and responding as appropriate or directing them to the correct individuals.
- Serve as a primary point of contact for internal and external stakeholders, maintaining professional relationships.
- Organise and manage confidential files and records, ensuring information is easily accessible and securely stored.
- Assist with event planning and coordination for team meetings, off-sites, and other company events.
- Process expense reports and manage office supplies inventory.
- Undertake special projects and research as required by executives.
- Provide a high level of administrative support, ensuring efficient operations for the executive team.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting senior management.
- Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Strong written and verbal communication skills, with a keen eye for detail and accuracy.
- Discretion and a high level of confidentiality are essential.
- Experience in coordinating travel arrangements and managing complex calendars.
- Ability to work independently and proactively, anticipating needs and offering solutions.
- Professional and polished demeanour, with strong interpersonal skills.
- Adaptability and willingness to work effectively in a hybrid work model.
- A proactive approach to problem-solving and a commitment to providing excellent support.
Executive Administrative Assistant
Posted 12 days ago
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Job Description
Executive Administrative Assistant
Posted 15 days ago
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Job Description
Key Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for various reports and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain digital and physical filing systems.
- Process expense reports and manage invoices.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Assist with event planning and coordination for team meetings and company events.
- Handle confidential information with the utmost discretion and integrity.
Required Skills and Experience:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent organisational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- Experience with travel booking and expense management systems.
- A proactive approach to problem-solving and a keen eye for detail.
- Familiarity with remote work best practices.
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Executive Administrative Assistant
Posted 16 days ago
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Executive Administrative Assistant
Posted 17 days ago
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Job Description
As an Executive Administrative Assistant, you will be responsible for managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, and handling confidential information with the utmost discretion. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient operations. Exceptional organisational skills, attention to detail, and a professional demeanour are essential.
Key Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Organize and manage logistics for executive meetings, including venue booking, catering, and agenda preparation.
- Handle confidential information with discretion and integrity.
- Process expense reports and manage departmental budgets.
- Act as a point of contact for internal and external stakeholders, providing professional assistance.
- Conduct research and compile information for executive projects and initiatives.
- Assist with ad-hoc administrative tasks and projects as required.
The ideal candidate will have a proven track record as an Executive Administrative Assistant, supporting senior-level executives. You will possess exceptional organisational and time-management skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills. The ability to multitask, prioritise effectively, and maintain confidentiality in a fast-paced environment is crucial.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to handle confidential information with discretion.
- Proactive approach to problem-solving and task management.
- Professional and courteous demeanour.
- Experience in a professional services environment is a plus.
This is an excellent opportunity for a dedicated administrative professional to contribute to the success of a leading firm. If you are seeking a challenging and rewarding role in a professional setting, we encourage you to apply.
Executive Administrative Assistant
Posted 17 days ago
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Job Description
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments efficiently.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by executives.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and manage electronic and physical filing systems.
- Process expense reports and invoices accurately and in a timely manner.
- Coordinate meetings, including preparing agendas, taking minutes, and distributing action items.
- Provide general administrative support, such as ordering supplies and liaising with IT support.
- Anticipate the needs of executives and proactively address potential issues.
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Discretion and professionalism in handling confidential information.
- Proactive approach and strong problem-solving abilities.
- Experience with calendar management and travel arrangements.
- High school diploma or equivalent; further education or certification is a plus.