What Jobs are available for Administrative Assistants in Pontypridd?
Showing 104 Administrative Assistants jobs in Pontypridd
Administrative Assistant - Operations Support
CF10 1DA Cardiff, Wales
£24000 Annually
WhatJobs
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a proactive and organised Administrative Assistant to provide essential support to their operations team in Cardiff, Wales, UK . This hybrid role offers a balance between in-office collaboration and remote flexibility, making it ideal for an individual who thrives in a structured yet adaptable environment. You will be instrumental in ensuring the smooth day-to-day running of the department, handling a variety of administrative tasks with efficiency and accuracy.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Manage and maintain departmental records, databases, and filing systems, ensuring accuracy and accessibility.
- Schedule and coordinate meetings, appointments, and travel arrangements for the operations team.
- Prepare and distribute correspondence, reports, presentations, and other documents.
- Assist with the processing of invoices, expenses, and other financial documentation.
- Handle incoming and outgoing mail and deliveries, and manage switchboard operations as needed.
- Provide first-line support for internal and external enquiries, directing them to the appropriate individuals.
- Assist with the organisation of company events and team-building activities.
- Maintain office supplies inventory and place orders as required.
- Support the operations team with ad-hoc administrative projects and tasks.
- Ensure a high level of confidentiality is maintained in all aspects of the role.
- Contribute to the continuous improvement of administrative processes and procedures.
Qualifications and Skills:
- Proven experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
- Strong written and verbal communication skills.
- Attention to detail and a commitment to accuracy.
- Ability to work independently and as part of a team.
- A positive attitude and a proactive approach to problem-solving.
- Familiarity with database management and virtual collaboration tools is an advantage.
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0
Senior Administrative Manager - Operations Support
CF10 1DA Cardiff, Wales
£48000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a leading international non-profit organization dedicated to humanitarian aid, is seeking a highly organized and experienced Senior Administrative Manager to lead their remote administrative operations team. This is a fully remote position, offering a unique opportunity to contribute to a vital mission while enjoying the flexibility of working from home. The role is critical in ensuring the smooth and efficient functioning of administrative processes that support the organization's global programs.
The Senior Administrative Manager will be responsible for overseeing and optimizing a wide range of administrative functions, including office management (for any physical hubs), HR support, IT coordination, and general operational efficiency. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. Key responsibilities will include:
Candidates should hold a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 6 years of experience in administrative management or operations management, with a significant focus on managing remote teams and operations. Proven experience in budget management, vendor relations, and process improvement is essential. Excellent organizational, communication, and interpersonal skills are required. The ability to work autonomously, manage multiple priorities effectively, and thrive in a fully remote, fast-paced environment is paramount. Familiarity with non-profit operations is a plus. This role offers a competitive salary, comprehensive benefits, and the chance to make a meaningful impact from anywhere in the UK, coordinating essential support from our Cardiff operational hub.
The Senior Administrative Manager will be responsible for overseeing and optimizing a wide range of administrative functions, including office management (for any physical hubs), HR support, IT coordination, and general operational efficiency. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. Key responsibilities will include:
- Managing and coordinating the daily administrative operations of the organization, ensuring seamless support for all departments.
- Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
- Overseeing budget management for administrative expenses, including procurement, vendor management, and expense tracking.
- Managing relationships with external vendors and service providers, ensuring quality and cost-effectiveness.
- Leading, mentoring, and developing a team of remote administrative staff, fostering a high-performance culture.
- Coordinating IT support and infrastructure requirements, ensuring optimal functionality of systems and tools for remote staff.
- Assisting with HR-related administrative tasks, such as onboarding support, record-keeping, and benefits administration coordination.
- Organizing and managing virtual meetings, events, and travel arrangements for staff as required.
- Ensuring compliance with organizational policies, ethical standards, and relevant regulations.
- Continuously seeking opportunities to improve administrative processes and implement best practices for remote work environments.
Candidates should hold a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 6 years of experience in administrative management or operations management, with a significant focus on managing remote teams and operations. Proven experience in budget management, vendor relations, and process improvement is essential. Excellent organizational, communication, and interpersonal skills are required. The ability to work autonomously, manage multiple priorities effectively, and thrive in a fully remote, fast-paced environment is paramount. Familiarity with non-profit operations is a plus. This role offers a competitive salary, comprehensive benefits, and the chance to make a meaningful impact from anywhere in the UK, coordinating essential support from our Cardiff operational hub.
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1
Senior Administrative Officer - Operations Support
CF10 1AB Cardiff, Wales
£30000 Annually
WhatJobs
Posted 25 days ago
Job Viewed
Job Description
Our client is seeking a highly efficient and organized Senior Administrative Officer to provide crucial support to their operations team. This role, based in Cardiff, Wales, UK , will involve a blend of in-office and remote working, offering flexibility while ensuring essential on-site presence. You will be responsible for a wide range of administrative tasks, contributing to the smooth running of daily operations and supporting key departmental functions.
Key responsibilities include managing correspondence, preparing reports and presentations, maintaining databases and filing systems, and coordinating meetings and events. You will also be involved in process improvement initiatives, assisting with project support, and acting as a point of contact for internal and external queries. The role requires excellent organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively.
The ideal candidate will have a proven track record in an administrative role, preferably at a senior or officer level. Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), are essential. Experience with CRM systems or other administrative software would be advantageous. Excellent written and verbal communication skills, a proactive attitude, and the ability to work both independently and as part of a team are crucial. You should be adept at problem-solving and possess a strong work ethic.
This is an excellent opportunity to join a reputable organization and develop your career within a supportive environment. The hybrid working model allows for a healthy work-life balance. You will contribute to a dynamic team, playing a vital role in ensuring the efficiency and effectiveness of our operations.
Key responsibilities include managing correspondence, preparing reports and presentations, maintaining databases and filing systems, and coordinating meetings and events. You will also be involved in process improvement initiatives, assisting with project support, and acting as a point of contact for internal and external queries. The role requires excellent organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively.
The ideal candidate will have a proven track record in an administrative role, preferably at a senior or officer level. Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), are essential. Experience with CRM systems or other administrative software would be advantageous. Excellent written and verbal communication skills, a proactive attitude, and the ability to work both independently and as part of a team are crucial. You should be adept at problem-solving and possess a strong work ethic.
This is an excellent opportunity to join a reputable organization and develop your career within a supportive environment. The hybrid working model allows for a healthy work-life balance. You will contribute to a dynamic team, playing a vital role in ensuring the efficiency and effectiveness of our operations.
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2
Senior Administrative Officer - Executive Support
CF10 1AA Cardiff, Wales
£32000 Annually
WhatJobs
Posted 26 days ago
Job Viewed
Job Description
Our client is seeking a highly efficient and proactive Senior Administrative Officer to provide executive support to senior management. This hybrid role, based in **Cardiff, Wales, UK**, offers a dynamic work environment where you will play a crucial role in ensuring the smooth operation of the executive office. Your responsibilities will include managing complex diaries, coordinating meetings and appointments, preparing agendas, and taking minutes. You will also be responsible for drafting correspondence, managing travel arrangements, and processing expenses. A key aspect of this role is maintaining strict confidentiality and handling sensitive information with discretion. You will act as a primary point of contact for internal and external stakeholders, liaising professionally on behalf of the executives. Strong organizational skills, meticulous attention to detail, and the ability to prioritize effectively in a fast-paced environment are essential. Proficiency in all Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint, is required. Experience with CRM systems or other relevant administrative software is an advantage. The ideal candidate will have a proven track record in an executive support or senior administrative role, demonstrate excellent communication and interpersonal skills, and possess a proactive and solution-oriented approach to problem-solving. You should be adept at anticipating needs and managing multiple tasks simultaneously. This role requires an individual who is adaptable, reliable, and committed to providing a high level of support. You will contribute significantly to the productivity and efficiency of the executive team in **Cardiff**.
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3
Remote Administrative Assistant - Project Support Specialist
CF10 1AA Cardiff, Wales
£28000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client is actively seeking a meticulous and proactive Remote Administrative Assistant to provide crucial project support within a dynamic, fast-paced environment. This is a fully remote position, requiring a candidate who excels in organization, communication, and multitasking within a virtual workspace. The ideal candidate will be adept at managing schedules, coordinating meetings, preparing documentation, and maintaining accurate records. You will be an integral part of project teams, ensuring seamless administrative operations and contributing to the overall success of various initiatives. Key responsibilities include scheduling and coordinating virtual meetings across different time zones, preparing agendas and taking minutes, managing project-related correspondence, organizing and maintaining digital project files, and tracking project progress through established systems. You will also assist with travel arrangements if required for occasional in-person meetings (though the role is primarily remote), process expense reports, and liaise with internal and external stakeholders. A strong command of English, both written and verbal, is essential, as is proficiency in standard office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with project management software (e.g., Asana, Trello, Monday.com) is a significant advantage. We are looking for someone with exceptional attention to detail, a highly organized approach to work, and the ability to work independently with minimal supervision. A positive attitude, strong problem-solving skills, and a commitment to delivering high-quality administrative support are paramount. This role offers a fantastic opportunity to gain exposure to diverse projects and develop your administrative career in a flexible, remote setting. The successful candidate will receive ongoing training and support to ensure they are equipped to excel in this remote role. Our client values collaboration and efficiency, and this position is key to maintaining smooth project workflows. Embrace the opportunity to contribute your skills to a forward-thinking organization. This role is based in Cardiff, Wales, UK, but is performed remotely.
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4
Remote Senior Administrative Officer - Executive Support
CF10 1NA Cardiff, Wales
£45000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a high-profile professional services firm, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This is a fully remote position, demanding exceptional organisational skills, discretion, and the ability to manage complex administrative tasks efficiently from a distance. You will be responsible for managing executive schedules, coordinating high-level meetings, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a keen eye for detail, excellent communication abilities, and a proactive approach to anticipating and resolving administrative challenges. Proficiency in standard office software and virtual collaboration tools is essential. This role requires a high degree of professionalism, confidentiality, and the ability to work autonomously while maintaining seamless support for senior leadership.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
- Draft, proofread, and edit a wide range of documents, including emails, memos, reports, and proposals, ensuring accuracy and adherence to brand guidelines.
- Serve as a professional and courteous liaison between executives and internal/external contacts.
- Organize and manage travel logistics, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and compile information as required by executives.
- Manage and organise electronic and physical filing systems.
- Assist with budget tracking and expense report processing for executives.
- Proactively identify and address administrative needs and potential issues.
- Support the onboarding of new executives or team members with administrative tasks.
- Develop and implement efficient administrative processes and workflows.
- Utilize various digital tools and platforms for communication, collaboration, and task management.
- Proven experience as an Executive Assistant, Senior Administrative Officer, or similar role supporting senior management.
- Excellent organisational and time-management skills, with the ability to prioritise effectively in a remote setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Exceptional written and verbal communication skills.
- High level of attention to detail and accuracy.
- Demonstrated ability to handle confidential information with discretion.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Experience in managing complex travel arrangements.
- Ability to adapt to changing priorities and manage multiple tasks simultaneously.
- Professional and courteous demeanour.
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5
Executive Administrative Assistant
CF10 1DE Cardiff, Wales
£32000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and expanding professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role offers a hybrid working arrangement, combining the flexibility of remote work with essential in-office presence in Cardiff, Wales . You will be the lynchpin of executive operations, ensuring the smooth and efficient functioning of daily activities.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, prioritizing and responding as appropriate.
- Organize and maintain confidential files and records, both physical and digital.
- Prepare expense reports, invoices, and other financial documentation accurately and efficiently.
- Conduct research and compile data for various projects and reports as requested by executives.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Manage office supplies and equipment, coordinating with vendors as necessary.
- Provide support for company events, conferences, and other special projects.
- Anticipate the needs of executives and proactively address them to ensure seamless operations.
- Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
- Discretion and a high level of confidentiality are paramount.
- Proactive approach to problem-solving and a resourceful attitude.
- Ability to work independently and as part of a team, adapting to changing priorities.
- Experience in managing travel logistics and expense reporting.
- A professional and polished demeanor, representing the company effectively.
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6
Executive Administrative Assistant
CF10 1AA Cardiff, Wales
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, allowing you to work from the comfort of your own home. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, and preparing essential documentation. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and professional representation.
Key responsibilities include managing correspondence, preparing reports and presentations, and maintaining confidential files and records. You will anticipate the needs of executives, proactively address potential issues, and ensure that all administrative tasks are handled efficiently and accurately. This role requires exceptional attention to detail, strong time management skills, and the ability to multitask effectively in a fast-paced environment. A high degree of discretion and confidentiality is paramount.
We are seeking an individual with a proven background in executive support, who is proficient in a range of office software and possesses excellent communication skills. You should be adept at problem-solving and possess a service-oriented attitude. As this is a remote role, you must be self-motivated, disciplined, and comfortable working independently while remaining an integral part of a virtual team. Your ability to adapt to changing priorities and maintain a high level of professionalism will be crucial.
This is an exciting opportunity to contribute to a leading organisation from a remote setting. If you are a detail-oriented, proactive administrative professional looking for a challenging and rewarding remote role, we want to hear from you.
Qualifications:
Key responsibilities include managing correspondence, preparing reports and presentations, and maintaining confidential files and records. You will anticipate the needs of executives, proactively address potential issues, and ensure that all administrative tasks are handled efficiently and accurately. This role requires exceptional attention to detail, strong time management skills, and the ability to multitask effectively in a fast-paced environment. A high degree of discretion and confidentiality is paramount.
We are seeking an individual with a proven background in executive support, who is proficient in a range of office software and possesses excellent communication skills. You should be adept at problem-solving and possess a service-oriented attitude. As this is a remote role, you must be self-motivated, disciplined, and comfortable working independently while remaining an integral part of a virtual team. Your ability to adapt to changing priorities and maintain a high level of professionalism will be crucial.
This is an exciting opportunity to contribute to a leading organisation from a remote setting. If you are a detail-oriented, proactive administrative professional looking for a challenging and rewarding remote role, we want to hear from you.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive problem-solving abilities.
- Self-motivated and able to work independently in a remote setting.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- This position is fully remote, supporting executives based in Cardiff, Wales, UK .
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7
Executive Administrative Assistant
CF10 1AA Cardiff, Wales
£35000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organisation, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is integral to the smooth operation of executive functions, requiring exceptional organisational skills, discretion, and a proactive approach. The successful candidate will manage a wide range of administrative tasks, ensuring efficiency and professionalism. This is a fully remote position, allowing the ideal candidate to work from home.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, presentations, and other documents with a high level of accuracy.
- Screen and prioritise incoming communications, responding to inquiries as appropriate.
- Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
- Manage travel logistics, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
- Maintain confidential files and records with utmost discretion.
- Assist with budget tracking, expense reporting, and invoice processing.
- Conduct research and prepare reports as required by executives.
- Act as a primary point of contact for internal and external stakeholders, liaising professionally.
- Proactively identify and address potential issues before they arise.
- Support the implementation of new administrative processes and systems.
- Undertake special projects as assigned by senior leadership.
- Ensure the smooth day-to-day running of the executive office functions remotely.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role, supporting senior-level executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Proactive and resourceful, with a strong problem-solving aptitude.
- Experience in managing complex travel arrangements and calendars.
- Ability to work independently and as part of a remote team.
- A professional and positive attitude.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Bachelor's degree in Business Administration or a related field, or equivalent experience.
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8
Executive Administrative Assistant
CF10 3AH Cardiff, Wales
£30000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role involves a hybrid work arrangement, blending remote flexibility with in-office collaboration. You will be responsible for managing complex schedules, coordinating meetings and events, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional communication, organizational, and time-management skills, with a keen eye for detail. You should be proficient in all Microsoft Office Suite applications and comfortable with various office technologies. Key duties include acting as a gatekeeper, managing correspondence, making travel arrangements, and conducting research. This position requires a professional demeanor, a proactive approach to problem-solving, and the ability to anticipate the needs of executives. You will play a vital role in ensuring the smooth and efficient operation of the executive office. The ability to multitask effectively and maintain a high level of accuracy under pressure is essential. Experience in a similar executive support role is highly desirable. This is an excellent opportunity to join a dynamic team and contribute to the success of a leading organization.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for senior executives.
- Coordinate and schedule meetings, including virtual and in-person attendees.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Arrange travel accommodations and itineraries.
- Handle incoming and outgoing mail and communications.
- Conduct research and gather information as needed.
- Organize and maintain electronic and physical filing systems.
- Act as a primary point of contact for internal and external stakeholders.
- Support special projects as assigned by executives.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Discretion and confidentiality in handling sensitive information.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with video conferencing tools and virtual collaboration platforms.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
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