1743 Administrative Assistants jobs in Portbury

• Providing comprehensive administrative support to project managers and teams.
• Managing project documentation, including reports, plans, and meeting minutes.
• Coordinating project meetings, preparing agendas, and distributing materials.
• Tracking project progress, deadlines, and action items, escalating issues as needed.
• Assisting with budget tracking and expense management for projects.
• Liaising with internal departments and external stakeholders to facilitate project communication.
• Maintaining project filing systems, both physical and electronic.
• Providing general administrative support, such as travel arrangements and correspondence.

• Manage and maintain complex executive calendars, prioritizing appointments and proactively resolving conflicts.
• Coordinate and schedule internal and external meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring detailed itineraries are provided.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Act as a gatekeeper and liaison between executives and internal/external stakeholders.
• Manage expense reports and T&E submissions in a timely manner.
• Organize and maintain confidential files and records.
• Handle incoming calls and emails, directing them to the appropriate personnel.
• Assist with special projects and event planning as needed.
• Conduct research and gather information for various business needs.
• Ensure a high level of professionalism and discretion in all interactions.

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role, supporting senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Discretion and the ability to handle confidential information with sensitivity.
• Proactive approach with a strong sense of initiative and problem-solving capabilities.
• Ability to work effectively both independently and as part of a team.
• Familiarity with office management systems and basic bookkeeping is a plus.
• Adaptability and willingness to take on new challenges.

• Manage and coordinate executive calendars, including scheduling meetings and appointments.
• Arrange and book complex travel itineraries, ensuring efficiency and cost-effectiveness.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, responding on behalf of executives when appropriate.
• Organize and maintain filing systems, both physical and digital.
• Process expense reports and manage departmental budgets as required.
• Coordinate logistics for meetings, conferences, and events.
• Act as a liaison between executives and other departments or external parties.
• Handle confidential information with discretion and professionalism.
• Anticipate the needs of executives and proactively address them.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Problem-solving skills and a proactive attitude.

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Organize and manage internal and external meetings, including logistics, minute-taking, and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Act as a primary point of contact for internal and external stakeholders, screening calls and inquiries.
• Coordinate travel arrangements, including flights, accommodation, and visa applications, ensuring efficient and cost-effective planning.
• Manage and maintain electronic and physical filing systems.
• Assist with project management tasks, tracking progress and deadlines.
• Prepare expense reports and manage budgets for executive office expenses.
• Conduct research and gather information as needed for various projects and meetings.
• Provide administrative support for company events and initiatives.
• Anticipate the needs of the executives and proactively address them.
• Ensure smooth day-to-day operations of the executive office.
• Maintain positive and professional relationships with all levels of staff and external contacts.
• Handle ad-hoc administrative tasks as required.

• Proven experience (3+ years) as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive attitude and ability to work independently with minimal supervision.
• Detail-oriented with a commitment to producing high-quality work.
• Experience in coordinating travel and managing complex calendars is essential.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Experience in the financial services industry is a plus.
• Must be comfortable working in a hybrid model.

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Act as a primary point of contact for internal and external stakeholders, managing communications efficiently and professionally.
• Organize and manage virtual meetings, including setting up conference calls and preparing necessary materials.
• Handle sensitive and confidential information with the utmost discretion.
• Conduct research and gather information for executive projects and initiatives.
• Assist with the preparation of budgets and expense reports.
• Maintain and organize digital files and records.
• Proactively identify and address potential issues or conflicts in scheduling or communication.
• Provide general administrative support to the executive team as needed.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, supporting C-suite executives.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Google Workspace).
• Ability to multitask, prioritize effectively, and work independently in a remote setting.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving abilities and attention to detail.
• Experience with travel booking and expense management.
• A proactive approach to anticipating needs and offering solutions.
• Bachelor's degree or equivalent experience preferred.

To contribute to the provision of high quality administrative, reception and telephony services to the Highways and Streetcare Services teams and to ensure an effective, efficient and responsive interface between the Group and our customers, both internal and external.

1To provide high quality customer service by the delivery of telephony, reception and administrative functions as required.

2To provide general advice and information to customers, to book services requested and record compaints accurately.

3To deal with telephone enquiries following the procedures and processes as laid down for each Service Area.

4To maintain good working relationships with other parts of the Council and outside organisations.

5To carry out faxing / filing / photocopying / typing / mail / data inputting and other administrative functions as required.

6To undertake reception duties as required.

7To train other staff in the use of systems and protocols.

8To maintain adequate stocks of stationery and other consumable items.

9To ensure that generic e-mail boxes are interrogated and any requests for services or complaints are dealt with in an appropriate manner on a daily basis.

10To ensure that the Council-wide CRM database is interrogated and any requests for services or complaints are dealt with in an appropriate manner on a daily basis.

11To ensure that any money taken is banked in an appropriate and timely manner.

12To support Emergency Planning operational staff during times of crisis e.g. flooding, whiteout, pollution control etc.

Knowledge of administration & customer service

Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant

• Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate all aspects of executive travel arrangements, including flights, accommodation, and ground transportation.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Organize and manage electronic and physical filing systems to ensure easy retrieval of information.
• Screen and direct incoming communications, including emails and phone calls, providing prompt and professional responses.
• Assist with the preparation of meeting agendas, taking minutes, and tracking action items.
• Conduct research and compile information for reports and presentations as needed.
• Manage expense reports and process invoices in a timely manner.
• Handle confidential information with the utmost discretion and integrity.
• Act as a liaison between executives and internal/external stakeholders.
• Proactively anticipate needs and provide solutions to enhance executive efficiency.
• Maintain office supplies and ensure remote working tools are functional.

• Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role, preferably supporting senior management.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive, can-do attitude.
• High level of discretion and confidentiality.
• Ability to work independently and manage workload effectively in a remote environment.
• Detail-oriented with a commitment to accuracy.
• Prior experience in managing international travel logistics is a plus.

• Managing and optimising executive schedules and calendars, resolving conflicts and ensuring efficient time management.
• Coordinating all aspects of executive travel, including flights, accommodation, visas, and ground transportation.
• Preparing, proofreading, and editing correspondence, reports, and presentations.
• Organising and managing virtual meetings, including preparing agendas, taking minutes, and following up on action items.
• Acting as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
• Handling sensitive and confidential information with the utmost integrity and discretion.
• Conducting research and compiling information for special projects as assigned.
• Maintaining and organising digital and physical filing systems.
• Assisting with event planning and coordination for virtual team gatherings.