What Jobs are available for Administrative Assistants in Portbury?
Showing 198 Administrative Assistants jobs in Portbury
Administrative Assistant - Operations Support
CF10 1DA Cardiff, Wales
£24000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a proactive and organised Administrative Assistant to provide essential support to their operations team in Cardiff, Wales, UK . This hybrid role offers a balance between in-office collaboration and remote flexibility, making it ideal for an individual who thrives in a structured yet adaptable environment. You will be instrumental in ensuring the smooth day-to-day running of the department, handling a variety of administrative tasks with efficiency and accuracy.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Manage and maintain departmental records, databases, and filing systems, ensuring accuracy and accessibility.
- Schedule and coordinate meetings, appointments, and travel arrangements for the operations team.
- Prepare and distribute correspondence, reports, presentations, and other documents.
- Assist with the processing of invoices, expenses, and other financial documentation.
- Handle incoming and outgoing mail and deliveries, and manage switchboard operations as needed.
- Provide first-line support for internal and external enquiries, directing them to the appropriate individuals.
- Assist with the organisation of company events and team-building activities.
- Maintain office supplies inventory and place orders as required.
- Support the operations team with ad-hoc administrative projects and tasks.
- Ensure a high level of confidentiality is maintained in all aspects of the role.
- Contribute to the continuous improvement of administrative processes and procedures.
Qualifications and Skills:
- Proven experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
- Strong written and verbal communication skills.
- Attention to detail and a commitment to accuracy.
- Ability to work independently and as part of a team.
- A positive attitude and a proactive approach to problem-solving.
- Familiarity with database management and virtual collaboration tools is an advantage.
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0
Senior Administrative Assistant - Executive Support
BS1 4AA Bristol, South West
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a highly respected professional services firm, is seeking a dedicated and highly organised Senior Administrative Assistant to provide comprehensive executive support. This role is crucial for ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with professionalism and discretion. Based in our offices in Bristol, South West England, UK , you will be the right-hand person to senior leadership, playing a pivotal role in supporting their day-to-day activities and strategic initiatives. Responsibilities include complex diary management, coordinating international travel arrangements, preparing meeting agendas and minutes, managing correspondence, and handling sensitive information with utmost confidentiality. You will also be involved in event planning, expense management, and maintaining effective filing systems. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a proactive approach to anticipating needs and resolving issues. A minimum of 5 years' experience supporting senior executives, preferably within a corporate or professional services environment, is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a prerequisite, along with strong communication and interpersonal skills. You should be adept at multitasking, prioritising tasks effectively, and working calmly under pressure. Experience with CRM systems or specific executive support software would be an advantage. This is an excellent opportunity for a highly capable administrator to contribute significantly to a leading organisation, enjoying a challenging and rewarding role within a dynamic team. The successful applicant will be highly discreet, reliable, and committed to maintaining the highest standards of professional conduct.
Key Responsibilities:
Key Responsibilities:
- Provide high-level administrative support to senior executives.
- Manage complex and demanding calendars, including scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare agendas, take minutes, and follow up on action items for meetings.
- Manage incoming and outgoing correspondence, screening and prioritising as needed.
- Handle confidential information with discretion and maintain strict confidentiality.
- Organise and prepare materials for presentations and reports.
- Assist with budget management and processing expense reports.
- Act as a liaison between executives and internal/external stakeholders.
- Proven experience (5+ years) as an Executive Assistant or Senior Administrative Assistant supporting senior management.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to handle multiple priorities and work effectively under pressure.
- Discretion, professionalism, and a high level of confidentiality.
- Experience in event planning and coordination is a plus.
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1
Senior Remote Administrative Assistant - Executive Support
BS1 3DG Bristol, South West
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to a remote team. This is a fully remote position, offering the flexibility to work from anywhere within the UK. You will be responsible for managing complex calendars, coordinating virtual meetings, preparing documents and presentations, and handling correspondence with a high degree of professionalism and discretion.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and clarity.
- Coordinate and arrange virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, managing inquiries and directing them appropriately.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Manage expense reporting and reconciliation for executives.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with onboarding new remote team members by preparing necessary documentation and introductory materials.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Provide general administrative support to the wider team as required.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and proactively, with minimal supervision.
- Experience in a remote or hybrid work setting is highly desirable.
- Discretion and confidentiality are paramount.
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2
Senior Administrative Officer (Executive Support)
BS1 1AA Bristol, South West
£30000 Annually
WhatJobs Direct
Posted 4 days ago
Job Viewed
Job Description
Our client, a prominent professional services firm, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support to their senior leadership team. This role, based in Bristol, South West England, UK , operates on a hybrid model, offering a blend of in-office support and remote administrative management.
The Senior Administrative Officer will be responsible for managing complex schedules, coordinating meetings, preparing documents, and acting as a primary point of contact for internal and external stakeholders. The successful candidate will be a master of organization, possess excellent communication skills, and maintain a high degree of discretion and professionalism. Key responsibilities include:
Qualifications:
This is a critical support role for a dedicated and detail-oriented individual seeking to contribute to the success of a leading organization.
The Senior Administrative Officer will be responsible for managing complex schedules, coordinating meetings, preparing documents, and acting as a primary point of contact for internal and external stakeholders. The successful candidate will be a master of organization, possess excellent communication skills, and maintain a high degree of discretion and professionalism. Key responsibilities include:
- Managing and coordinating complex calendars and schedules for multiple senior executives, including prioritizing appointments and resolving conflicts.
- Arranging and coordinating domestic and international travel, including flights, accommodation, and itineraries.
- Preparing, editing, and proofreading a variety of documents, reports, presentations, and correspondence with a high level of accuracy.
- Organizing and facilitating meetings, including booking venues, preparing agendas, distributing materials, and taking minutes.
- Acting as a gatekeeper and liaison between executives and internal/external stakeholders, handling inquiries with tact and efficiency.
- Managing incoming and outgoing communications, including emails, phone calls, and mail.
- Maintaining confidential files and records, ensuring adherence to data protection policies.
- Assisting with expense reporting, budget tracking, and administrative project support as needed.
- Proactively identifying and addressing administrative challenges and implementing efficient solutions.
- Providing general administrative support and contributing to the smooth operation of the executive office.
Qualifications:
- Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role supporting senior management.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
- High level of discretion, confidentiality, and professional judgment.
- Experience in coordinating travel arrangements and managing expenses.
- Ability to work independently and proactively, anticipating needs and offering solutions.
- Familiarity with office management principles and practices.
- A background in professional services or a related field is advantageous.
This is a critical support role for a dedicated and detail-oriented individual seeking to contribute to the success of a leading organization.
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3
Senior Administrative Manager - Operations Support
CF10 1DA Cardiff, Wales
£48000 Annually
WhatJobs Direct
Posted 6 days ago
Job Viewed
Job Description
Our client, a leading international non-profit organization dedicated to humanitarian aid, is seeking a highly organized and experienced Senior Administrative Manager to lead their remote administrative operations team. This is a fully remote position, offering a unique opportunity to contribute to a vital mission while enjoying the flexibility of working from home. The role is critical in ensuring the smooth and efficient functioning of administrative processes that support the organization's global programs.
The Senior Administrative Manager will be responsible for overseeing and optimizing a wide range of administrative functions, including office management (for any physical hubs), HR support, IT coordination, and general operational efficiency. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. Key responsibilities will include:
Candidates should hold a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 6 years of experience in administrative management or operations management, with a significant focus on managing remote teams and operations. Proven experience in budget management, vendor relations, and process improvement is essential. Excellent organizational, communication, and interpersonal skills are required. The ability to work autonomously, manage multiple priorities effectively, and thrive in a fully remote, fast-paced environment is paramount. Familiarity with non-profit operations is a plus. This role offers a competitive salary, comprehensive benefits, and the chance to make a meaningful impact from anywhere in the UK, coordinating essential support from our Cardiff operational hub.
The Senior Administrative Manager will be responsible for overseeing and optimizing a wide range of administrative functions, including office management (for any physical hubs), HR support, IT coordination, and general operational efficiency. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. Key responsibilities will include:
- Managing and coordinating the daily administrative operations of the organization, ensuring seamless support for all departments.
- Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
- Overseeing budget management for administrative expenses, including procurement, vendor management, and expense tracking.
- Managing relationships with external vendors and service providers, ensuring quality and cost-effectiveness.
- Leading, mentoring, and developing a team of remote administrative staff, fostering a high-performance culture.
- Coordinating IT support and infrastructure requirements, ensuring optimal functionality of systems and tools for remote staff.
- Assisting with HR-related administrative tasks, such as onboarding support, record-keeping, and benefits administration coordination.
- Organizing and managing virtual meetings, events, and travel arrangements for staff as required.
- Ensuring compliance with organizational policies, ethical standards, and relevant regulations.
- Continuously seeking opportunities to improve administrative processes and implement best practices for remote work environments.
Candidates should hold a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 6 years of experience in administrative management or operations management, with a significant focus on managing remote teams and operations. Proven experience in budget management, vendor relations, and process improvement is essential. Excellent organizational, communication, and interpersonal skills are required. The ability to work autonomously, manage multiple priorities effectively, and thrive in a fully remote, fast-paced environment is paramount. Familiarity with non-profit operations is a plus. This role offers a competitive salary, comprehensive benefits, and the chance to make a meaningful impact from anywhere in the UK, coordinating essential support from our Cardiff operational hub.
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4
Remote Administrative Assistant - Project Support Specialist
CF10 1AA Cardiff, Wales
£28000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is actively seeking a meticulous and proactive Remote Administrative Assistant to provide crucial project support within a dynamic, fast-paced environment. This is a fully remote position, requiring a candidate who excels in organization, communication, and multitasking within a virtual workspace. The ideal candidate will be adept at managing schedules, coordinating meetings, preparing documentation, and maintaining accurate records. You will be an integral part of project teams, ensuring seamless administrative operations and contributing to the overall success of various initiatives. Key responsibilities include scheduling and coordinating virtual meetings across different time zones, preparing agendas and taking minutes, managing project-related correspondence, organizing and maintaining digital project files, and tracking project progress through established systems. You will also assist with travel arrangements if required for occasional in-person meetings (though the role is primarily remote), process expense reports, and liaise with internal and external stakeholders. A strong command of English, both written and verbal, is essential, as is proficiency in standard office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with project management software (e.g., Asana, Trello, Monday.com) is a significant advantage. We are looking for someone with exceptional attention to detail, a highly organized approach to work, and the ability to work independently with minimal supervision. A positive attitude, strong problem-solving skills, and a commitment to delivering high-quality administrative support are paramount. This role offers a fantastic opportunity to gain exposure to diverse projects and develop your administrative career in a flexible, remote setting. The successful candidate will receive ongoing training and support to ensure they are equipped to excel in this remote role. Our client values collaboration and efficiency, and this position is key to maintaining smooth project workflows. Embrace the opportunity to contribute your skills to a forward-thinking organization. This role is based in Cardiff, Wales, UK, but is performed remotely.
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5
Remote Senior Administrative Officer - Executive Support
CF10 1NA Cardiff, Wales
£45000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a high-profile professional services firm, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This is a fully remote position, demanding exceptional organisational skills, discretion, and the ability to manage complex administrative tasks efficiently from a distance. You will be responsible for managing executive schedules, coordinating high-level meetings, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a keen eye for detail, excellent communication abilities, and a proactive approach to anticipating and resolving administrative challenges. Proficiency in standard office software and virtual collaboration tools is essential. This role requires a high degree of professionalism, confidentiality, and the ability to work autonomously while maintaining seamless support for senior leadership.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
- Draft, proofread, and edit a wide range of documents, including emails, memos, reports, and proposals, ensuring accuracy and adherence to brand guidelines.
- Serve as a professional and courteous liaison between executives and internal/external contacts.
- Organize and manage travel logistics, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and compile information as required by executives.
- Manage and organise electronic and physical filing systems.
- Assist with budget tracking and expense report processing for executives.
- Proactively identify and address administrative needs and potential issues.
- Support the onboarding of new executives or team members with administrative tasks.
- Develop and implement efficient administrative processes and workflows.
- Utilize various digital tools and platforms for communication, collaboration, and task management.
- Proven experience as an Executive Assistant, Senior Administrative Officer, or similar role supporting senior management.
- Excellent organisational and time-management skills, with the ability to prioritise effectively in a remote setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Exceptional written and verbal communication skills.
- High level of attention to detail and accuracy.
- Demonstrated ability to handle confidential information with discretion.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Experience in managing complex travel arrangements.
- Ability to adapt to changing priorities and manage multiple tasks simultaneously.
- Professional and courteous demeanour.
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6
Executive Administrative Assistant
CF10 1DA Cardiff, Wales
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support a busy team in their Cardiff, Wales, UK office. This role is crucial for ensuring the smooth operation of daily administrative functions and providing comprehensive support to senior management. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a dynamic environment. Responsibilities will include managing complex calendars, scheduling meetings and appointments, making travel arrangements, preparing reports and presentations, handling correspondence, and maintaining confidential files. You will also be responsible for greeting visitors, answering phones, and acting as a point of contact for internal and external stakeholders. A strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using modern office equipment. We are looking for someone who is resourceful, takes initiative, and can work both independently and collaboratively. The ability to anticipate needs and provide proactive solutions is highly valued. This is an excellent opportunity to join a reputable organisation and contribute to its success. Experience in a similar executive support role is preferred. Strong problem-solving skills and a professional demeanor are also required. Our client values teamwork, efficiency, and a commitment to excellence. The successful applicant will be expected to maintain a high level of discretion and confidentiality at all times. This hybrid role offers a blend of in-office collaboration and remote flexibility, designed to foster both team cohesion and individual productivity. The office environment in Cardiff, Wales, UK is modern and well-equipped, providing a comfortable workspace for in-office days. We are committed to fostering a supportive and inclusive workplace culture. If you are a highly motivated individual with a passion for administration and a desire to make a significant impact, we encourage you to apply.
- Manage and maintain executive calendars, scheduling appointments and meetings efficiently.
- Coordinate travel arrangements, including flights, accommodation, and ground transportation.
- Prepare agendas, take minutes, and distribute minutes for various meetings.
- Draft, review, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Screen and prioritize incoming communications, directing them to the appropriate individuals.
- Maintain organized and confidential filing systems, both physical and digital.
- Act as a liaison between executives, employees, and external parties.
- Assist with event planning and logistics for internal and external company events.
- Perform general office duties such as answering phones, managing mail, and ordering supplies.
- Provide ad-hoc administrative support as needed to ensure the smooth running of the office.
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7
Executive Administrative Assistant
CF10 1EB Cardiff, Wales
£30000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a pivotal role requiring exceptional discretion, attention to detail, and the ability to manage a wide range of administrative and executive support tasks. The successful candidate will be the go-to person for ensuring the smooth and efficient operation of the executive office. This position is based at our client's office in Cardiff, Wales, UK , and is not a remote or hybrid role. Responsibilities include managing complex calendars, scheduling meetings and appointments, arranging travel and accommodation, preparing correspondence and reports, and organising internal and external events. You will act as a gatekeeper, screening calls and emails, and prioritising communications. Maintaining confidentiality and handling sensitive information with the utmost care is paramount. You will also be responsible for preparing presentations, managing expenses, and conducting research as needed. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact professionally with clients, partners, and employees at all levels. Strong organisational and time-management skills are essential, as is proficiency in all Microsoft Office Suite applications. A proactive approach to anticipating needs and problem-solving is highly valued. Experience in a similar executive support role is strongly preferred. If you are a dedicated administrative professional looking for a challenging and rewarding position within a dynamic organisation, we encourage you to apply. Join our client's team and play a vital role in supporting their continued success.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritise incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organise and manage executive meetings, including preparing agendas and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reporting and process invoices.
- Assist with the planning and execution of company events and off-sites.
- Maintain organised filing systems, both physical and digital.
- Conduct research and gather information as required.
- Provide general administrative support to the executive team.
- Proven experience as an Executive Assistant or Administrative Assistant supporting senior-level management.
- Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and confidentiality.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and proactively identify and solve problems.
- Experience with travel booking and expense management systems.
- A relevant qualification in administration or business is advantageous.
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8
Executive Administrative Assistant
CF10 1DE Cardiff, Wales
£32000 Annually
WhatJobs Direct
Posted 5 days ago
Job Viewed
Job Description
Our client, a dynamic and expanding professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role offers a hybrid working arrangement, combining the flexibility of remote work with essential in-office presence in Cardiff, Wales . You will be the lynchpin of executive operations, ensuring the smooth and efficient functioning of daily activities.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, prioritizing and responding as appropriate.
- Organize and maintain confidential files and records, both physical and digital.
- Prepare expense reports, invoices, and other financial documentation accurately and efficiently.
- Conduct research and compile data for various projects and reports as requested by executives.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Manage office supplies and equipment, coordinating with vendors as necessary.
- Provide support for company events, conferences, and other special projects.
- Anticipate the needs of executives and proactively address them to ensure seamless operations.
- Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
- Discretion and a high level of confidentiality are paramount.
- Proactive approach to problem-solving and a resourceful attitude.
- Ability to work independently and as part of a team, adapting to changing priorities.
- Experience in managing travel logistics and expense reporting.
- A professional and polished demeanor, representing the company effectively.
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9