1970 Administrative Assistants jobs in Stafford
Executive Administrative Assistant - Remote Support
B1 1AA Birmingham, West Midlands
£35000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This fully remote position requires exceptional organizational skills, a keen eye for detail, and the ability to manage diverse administrative tasks with efficiency and discretion. The ideal candidate will be adept at virtual communication, calendar management, travel coordination, and preparing professional documentation, all while working from their own location.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and prioritizing conflicting requests.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Organize and maintain electronic and physical filing systems.
- Conduct research and prepare materials for meetings and projects.
- Handle expense reporting and basic bookkeeping tasks.
- Provide seamless administrative support during virtual meetings, including setting up conference calls and managing agendas.
- Assist with event planning and coordination for virtual and occasional in-person gatherings.
- Maintain confidentiality and handle sensitive information with discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify opportunities to improve administrative processes and workflows.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with individuals at all levels.
- High level of discretion and professionalism in handling confidential information.
- Ability to work independently, anticipate needs, and take initiative in a remote work environment.
- Experience with travel booking systems and expense management software.
- A degree or relevant certification in business administration or a related field is advantageous.
- Demonstrated ability to adapt to new technologies and remote work tools.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant - Executive Support
ST4 7NG Staffordshire, West Midlands
£28000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organisation, is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This pivotal role involves managing the day-to-day operations of a busy office environment in Stoke-on-Trent, Staffordshire, UK , ensuring seamless workflow and efficient communication. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to multitask effectively under pressure. Responsibilities will include complex diary management for senior management, including scheduling meetings, appointments, and travel arrangements. You will be responsible for preparing agendas, taking minutes, and distributing action points from meetings. Additionally, you will manage incoming and outgoing correspondence, handle telephone enquiries professionally, and maintain confidential records with the utmost discretion. This role also involves coordinating office supplies, liaising with external suppliers and visitors, and providing general administrative support to the wider team. We are looking for someone with a proven track record in an administrative capacity, ideally within a corporate setting. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong written and verbal communication skills are paramount, as is a commitment to delivering a high level of service. This hybrid role offers a blend of in-office collaboration and remote flexibility, allowing you to contribute effectively while maintaining a healthy work-life balance. If you are a motivated individual looking to take on a challenging and rewarding administrative role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Executive Support
WV1 1AA Wolverhampton, West Midlands
£28000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote role, offering the flexibility to manage administrative tasks from your home office. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a keen eye for detail. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and supporting senior executives in a wide range of administrative duties.
Key Responsibilities:
Qualifications:
This role offers a competitive salary, the flexibility of remote work, and the opportunity to contribute to the success of a growing organization. If you are a detail-oriented and highly efficient administrative professional seeking a remote opportunity, we encourage you to apply.
Key Responsibilities:
- Manage and coordinate complex calendars and meeting schedules for senior executives, ensuring optimal time management.
- Arrange and coordinate virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as appropriate.
- Prepare and edit documents, reports, presentations, and other materials with a high degree of accuracy.
- Conduct research and gather information as needed to support executive projects and decision-making.
- Manage travel arrangements, including booking flights, accommodations, and transportation.
- Maintain organized digital filing systems and databases for efficient retrieval of information.
- Handle confidential information with the utmost discretion and professionalism.
- Provide general administrative support, including data entry, expense reporting, and invoice processing.
- Anticipate the needs of executives and proactively address potential issues.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably supporting senior-level executives.
- Demonstrated experience working effectively in a remote capacity.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- High level of discretion and confidentiality.
- Proactive and self-motivated with the ability to work independently.
- Strong problem-solving skills and attention to detail.
- High school diploma or equivalent; associate's or bachelor's degree is a plus.
This role offers a competitive salary, the flexibility of remote work, and the opportunity to contribute to the success of a growing organization. If you are a detail-oriented and highly efficient administrative professional seeking a remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant - Executive Support
WV1 1AA Wolverhampton, West Midlands
£28000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This pivotal role is based in the vibrant city of Wolverhampton, West Midlands, UK , and offers a hybrid working arrangement, blending in-office collaboration with remote flexibility. The successful candidate will be instrumental in ensuring the smooth day-to-day operations of a busy executive office.
Key responsibilities include managing complex diaries, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements, including flights, accommodation, and visa applications when necessary. You will be responsible for preparing agendas, taking minutes at important meetings, and diligently tracking action items to ensure timely completion.
Furthermore, this role requires the preparation of presentations, reports, and other critical documents, often requiring meticulous attention to detail and advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You will act as a key point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. Other duties encompass managing and organising physical and digital filing systems, processing expense reports, and providing general administrative support to the executive team as needed.
The ideal candidate will possess a minimum of 5 years of experience in a similar administrative or executive assistant role. Exceptional communication, interpersonal, and organisational skills are essential. The ability to multitask, prioritise effectively, and work under pressure in a fast-paced environment is paramount. Discretion and confidentiality are of the utmost importance. Proficiency in modern office technology and a proactive, problem-solving attitude are highly valued. A relevant administrative qualification or degree would be an advantage. Join our dynamic team and contribute to the success of our executive leadership in Wolverhampton .
Key responsibilities include managing complex diaries, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements, including flights, accommodation, and visa applications when necessary. You will be responsible for preparing agendas, taking minutes at important meetings, and diligently tracking action items to ensure timely completion.
Furthermore, this role requires the preparation of presentations, reports, and other critical documents, often requiring meticulous attention to detail and advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You will act as a key point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. Other duties encompass managing and organising physical and digital filing systems, processing expense reports, and providing general administrative support to the executive team as needed.
The ideal candidate will possess a minimum of 5 years of experience in a similar administrative or executive assistant role. Exceptional communication, interpersonal, and organisational skills are essential. The ability to multitask, prioritise effectively, and work under pressure in a fast-paced environment is paramount. Discretion and confidentiality are of the utmost importance. Proficiency in modern office technology and a proactive, problem-solving attitude are highly valued. A relevant administrative qualification or degree would be an advantage. Join our dynamic team and contribute to the success of our executive leadership in Wolverhampton .
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant - Executive Support
ST1 2ET Staffordshire, West Midlands
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Administrative Assistant to provide comprehensive executive support to their senior leadership team. This position is fully remote, allowing you to manage executive schedules and support critical operations from the comfort of your home office. The ideal candidate will possess exceptional organizational skills, a meticulous attention to detail, and a strong understanding of professional communication etiquette. You will be responsible for managing complex calendars, coordinating meetings (both virtual and in-person when necessary), making travel arrangements, preparing documents and presentations, and handling confidential information with the utmost discretion. This role requires a proactive approach to anticipating the needs of the executives you support and a proven ability to multitask and prioritize effectively in a fast-paced environment. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. The ability to work independently, maintain confidentiality, and demonstrate a high level of professionalism is paramount.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation, ensuring all logistics are handled efficiently.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Organize and manage virtual meetings, including setting up video conferences, distributing agendas, and taking minutes when required.
- Handle sensitive and confidential information with the utmost discretion and security.
- Act as a primary point of contact for internal and external communications, screening calls and managing email correspondence.
- Process expense reports and manage invoices and receipts accurately.
- Conduct research and compile information for meetings and projects as requested.
- Proactively anticipate the needs of the executives and take initiative to resolve issues before they arise.
- Manage and organize electronic and physical filing systems.
- Support the onboarding process for new team members by preparing necessary documentation and introductions.
- Maintain professional relationships with stakeholders, clients, and colleagues.
- Assist with ad-hoc administrative projects and tasks as needed.
Qualifications:
- Proven experience (5+ years) as an Executive Assistant or Senior Administrative Assistant, supporting senior-level management.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong problem-solving skills and a positive, can-do attitude.
- Ability to adapt to changing priorities and deadlines.
- Previous experience in a remote administrative role is highly desirable.
- A Bachelor's degree or equivalent experience in a relevant field is preferred.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Officer - Project Support
WV1 1AA Wolverhampton, West Midlands
£45000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is a forward-thinking organization seeking an accomplished Senior Administrative Officer to provide comprehensive project support in a fully remote capacity. This role is crucial for the smooth execution of various initiatives, ensuring all administrative aspects are meticulously managed. The successful candidate will be highly organized, proactive, and possess exceptional communication skills, capable of liaising effectively with diverse teams and stakeholders across different time zones. This position is ideal for an experienced administrative professional who thrives in a remote-first environment and excels at managing multiple priorities.
Key Responsibilities:
Key Responsibilities:
- Provide high-level administrative support to project managers and project teams, ensuring efficient project delivery.
- Coordinate and schedule virtual meetings, webinars, and workshops, managing invitations, agendas, and follow-up actions.
- Maintain and organize project documentation, ensuring all files are up-to-date, accessible, and securely stored in a central repository.
- Assist with the preparation of project reports, presentations, and other project-related documentation.
- Track project timelines, milestones, and deliverables, flagging any potential delays or issues to the project team.
- Manage project-related correspondence and communications, acting as a key point of contact for internal and external queries.
- Facilitate the onboarding process for new project team members, ensuring they have the necessary resources and information.
- Support budget tracking and financial administration for projects, including processing invoices and expense claims.
- Utilize project management software and collaboration tools to enhance team efficiency and communication.
- Identify and implement administrative process improvements to enhance project support services.
- Proactively manage and resolve administrative challenges that may arise during project lifecycles.
- Ensure compliance with organizational policies and procedures in all administrative activities.
- Proven experience of at least 5 years in a senior administrative or project coordination role, preferably within a remote setting.
- Exceptional organizational and time-management skills, with a strong ability to multitask and prioritize effectively.
- Proficiency in using virtual collaboration tools (e.g., Microsoft Teams, Slack, Zoom) and project management software (e.g., Asana, Trello, Jira).
- Excellent written and verbal communication skills, with the ability to communicate clearly and professionally across all levels.
- High degree of self-motivation and ability to work independently with minimal supervision.
- Strong attention to detail and a commitment to accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent.
- Experience in document management and record-keeping.
- A proactive and problem-solving attitude.
- Ability to adapt to changing priorities and work effectively in a fast-paced environment.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Officer - Executive Support
B1 1AA Birmingham, West Midlands
£35000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a prominent organisation, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support to senior management. This hybrid role offers a balance of in-office presence at our Birmingham headquarters and remote working flexibility, ensuring seamless operational efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for senior executives, ensuring optimal time management.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itinerary planning.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
- Organise and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Act as a primary point of contact for internal and external stakeholders, professionally handling inquiries and directing them appropriately.
- Manage and maintain confidential files and records, ensuring data security and privacy.
- Conduct research and compile information for reports and presentations as required.
- Assist with the onboarding of new executives or team members, facilitating administrative aspects.
- Oversee office supplies and equipment, managing inventory and coordinating maintenance or procurement.
- Develop and implement administrative procedures to enhance operational efficiency.
- Support event planning and logistics for corporate functions or team-building activities.
- Handle expense reporting and budget tracking for executive support functions.
- Serve as a gatekeeper and liaison between executives and other departments or external contacts.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role supporting senior-level management.
- Exceptional organisational and time-management skills, with the ability to prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills, with a high level of accuracy and attention to detail.
- Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
- Discretion and a high degree of professionalism in handling confidential information.
- Experience in coordinating travel arrangements and managing complex calendars.
- Ability to work independently and proactively, anticipating needs and solving problems efficiently.
- Experience in a hybrid work environment, demonstrating self-discipline and effective remote working practices.
- A relevant qualification in administration or business management is advantageous.
- Familiarity with project management tools or basic accounting principles is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Officer - Executive Support
ST1 2AA Staffordshire, West Midlands
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a prominent organisation within the professional services sector, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This hybrid role, based in Stoke-on-Trent, Staffordshire, UK , requires a meticulous individual with exceptional organisational skills and the ability to manage multiple priorities effectively. You will be responsible for managing complex diaries, coordinating internal and external meetings, preparing reports and presentations, making travel arrangements, and acting as a first point of contact for senior executives. The ideal candidate will have a proven track record in executive administration or a senior administrative support role, coupled with excellent communication and interpersonal skills. You should be proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint, and possess a high degree of professionalism and discretion. Responsibilities include anticipating the needs of executives, proactively resolving issues, managing correspondence, maintaining confidential records, and supporting the smooth operation of the executive office. This is an excellent opportunity for a dedicated administrative professional looking to advance their career within a supportive and dynamic environment. We offer a competitive salary, excellent benefits, and opportunities for professional development.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules, coordinating meetings and appointments across time zones.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and format correspondence, reports, and presentations with a high level of accuracy.
- Arrange complex domestic and international travel, including flights, accommodation, and visa requirements.
- Serve as a key liaison between executives and internal/external stakeholders.
- Manage confidential information with utmost discretion and adhere to data protection policies.
- Handle incoming communications, filtering and prioritising as appropriate.
- Organise and maintain efficient filing systems, both physical and digital.
- Support the smooth running of the executive office, anticipating needs and proactively addressing potential issues.
- Assist with the preparation of budgets and tracking of expenses for the executive team.
- Undertake ad-hoc administrative projects as required.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role supporting senior management.
- Exceptional organisational and time-management skills, with the ability to prioritise effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Excellent written and verbal communication skills.
- High level of discretion, professionalism, and integrity.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Experience in coordinating travel arrangements and managing complex logistics.
- Familiarity with minute-taking and action tracking.
- A proactive and can-do attitude.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Board Level Support
ST1 2JL Staffordshire, West Midlands
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership and board members. This pivotal role is based in our offices in **Stoke-on-Trent, Staffordshire, UK**, and requires an individual with exceptional attention to detail and a polished professional demeanor. You will be the central point of contact for a variety of complex administrative tasks, ensuring seamless operations.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements, often with competing priorities.
- Prepare agendas, take minutes, and track action items for board meetings and executive committee sessions.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and maintain confidential files and records, ensuring compliance with data protection policies.
- Coordinate domestic and international travel, including flights, accommodation, visas, and ground transportation, ensuring cost-effectiveness.
- Manage office supplies, equipment, and vendor relationships.
- Act as a liaison between executives and internal/external stakeholders, managing communications professionally.
- Assist with the preparation of financial reports, expense claims, and budget tracking.
- Provide general administrative support, including managing incoming/outgoing mail, answering phones, and greeting visitors.
- Undertake special projects and research as required by senior management.
- Ensure the smooth running of the executive office environment.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting C-suite executives or boards.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a strong command of English grammar and a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- High level of discretion and confidentiality.
- Experience in minute-taking for formal meetings.
- Ability to work independently and as part of a team, demonstrating initiative and a proactive approach.
- Professional and courteous demeanor.
- Familiarity with budget management and expense reporting is a plus.
- Understanding of corporate governance principles is desirable.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant - C-Suite Support
ST1 2AR Staffordshire, West Midlands
£35000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a growing enterprise, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This hybrid role offers a dynamic work environment in **Stoke-on-Trent, Staffordshire, UK**, with a flexible arrangement blending remote capabilities with essential in-office presence. You will be the linchpin for executive operations, managing complex calendars, coordinating travel, preparing high-level communications, and ensuring the smooth running of executive meetings and events. The ideal candidate is discreet, possesses impeccable attention to detail, and excels at anticipating needs.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex and ever-changing executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.
- Coordinate all aspects of executive travel, including flights, accommodation, visas, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents on behalf of executives, ensuring accuracy and professionalism.
- Serve as the primary point of contact for internal and external stakeholders interacting with the executive team, demonstrating excellent communication skills.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and integrity.
- Assist with the preparation of board materials and corporate communications.
- Manage expense reporting and T&E processing for executives.
- Anticipate the needs of the executives and proactively address potential issues before they arise.
- Maintain an organized filing system, both physical and digital, for easy retrieval of information.
- Provide general administrative support, including answering phones, managing correspondence, and handling mail.
- Liaise with other administrative staff to ensure smooth office operations.
- Proven experience as an Executive Administrative Assistant or similar senior administrative role, supporting senior leadership or C-suite executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Discretion and a high level of professionalism when handling sensitive information.
- Experience in coordinating complex domestic and international travel arrangements.
- Ability to work independently and proactively, with minimal supervision.
- Adaptability to a hybrid working model, balancing remote tasks with in-office responsibilities.
- A strong sense of initiative and problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
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