1826 Administrative Assistants jobs in Stafford
Administrative Assistant - Executive Support
ST1 1AA Staffordshire, West Midlands
£28000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to their senior leadership team in Stoke-on-Trent, Staffordshire, UK . This role is integral to the smooth functioning of the executive office, requiring meticulous attention to detail, discretion, and excellent communication skills. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with the utmost care. Proactive task management, anticipating the needs of executives, and managing multiple priorities simultaneously are key to success. The ideal candidate will have proven experience in an executive support role, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and strong organizational and time management skills. A professional demeanor, excellent interpersonal skills, and the ability to work effectively both independently and as part of a team are essential. This is a fantastic opportunity to contribute to a key function within the organization and develop your administrative career.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Manage and organize filing systems, both physical and digital, ensuring easy retrieval of information.
- Handle sensitive and confidential information with discretion and professionalism.
- Prepare meeting agendas, take minutes, and track action items.
- Assist with event planning and coordination for executive meetings and offsites.
- Conduct research and gather information as required by executives.
- Provide general administrative support, including managing supplies and coordinating office services.
Required Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to work independently and proactively anticipate needs.
- Professional demeanor and strong interpersonal skills.
- Experience with calendar management tools and travel booking systems.
- Attention to detail and accuracy in all work performed.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Assistant - Executive Support
WV1 1UA Wolverhampton, West Midlands
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide executive support to senior management. This fully remote position requires exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents and presentations, and handling correspondence. The ideal candidate will be proficient in office productivity software, possess excellent communication skills, and have a strong understanding of executive-level support needs. This role demands discretion, professionalism, and the ability to anticipate the needs of busy executives. You will be a key point of contact, ensuring smooth communication and efficient workflow within the executive team. Experience in a similar administrative or secretarial role is essential. This is a great opportunity to contribute to the efficiency of senior leadership while working from the comfort of your own home. You will have the autonomy to manage your workload and support multiple executives, requiring excellent time management and prioritization skills. A proactive approach to problem-solving and a commitment to maintaining confidentiality are crucial.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Prepare reports, presentations, and correspondence.
- Screen and prioritize incoming communications and requests.
- Handle confidential information with the utmost discretion.
- Organize and maintain digital and physical filing systems.
- Conduct research and prepare background information for meetings.
- Provide general administrative support to the executive team.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and professionalism in handling confidential information.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant, Executive Support
B1 1TT Birmingham, West Midlands
£30000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client, a reputable organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in their busy offices in Birmingham, West Midlands . This role requires exceptional organizational skills, discretion, and a polished professional demeanor. You will be responsible for managing complex calendars, coordinating travel, preparing documents, and acting as a key point of contact for senior leadership.
Key Responsibilities:
Key Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating appointments.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Manage and maintain executive filing systems, both physical and electronic.
- Screen and direct phone calls, emails, and visitors, ensuring prompt and professional responses.
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and compile data for reports and presentations as needed.
- Manage expense reporting and reimbursements for executives.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate the needs of executives and proactively address them.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Assist with special projects and initiatives as required.
- Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar role, supporting C-level executives.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Discretion and confidentiality are paramount.
- Professional and polished interpersonal skills.
- Ability to work independently with minimal supervision and take initiative.
- Experience with travel arrangements and expense management.
- Detail-oriented with a commitment to accuracy.
- Ability to adapt to changing priorities and work in a fast-paced environment.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Project Support
WV1 1AA Wolverhampton, West Midlands
£25000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and proactive Remote Administrative Assistant to provide essential project support from anywhere within the UK. This role is fully remote, offering a flexible work environment. You will be instrumental in ensuring the smooth operation of various projects by managing administrative tasks, coordinating schedules, and facilitating communication among team members and stakeholders.
As a Remote Administrative Assistant, your responsibilities will encompass a wide range of duties, including managing calendars, scheduling meetings, preparing documents, and maintaining organised records. You will act as a key point of contact for internal teams, providing timely and efficient administrative support. This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities effectively in a virtual setting. You will be expected to utilise various digital tools and platforms to collaborate and communicate seamlessly with colleagues.
Key responsibilities include:
The ideal candidate will have proven experience as an Administrative Assistant or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) is required. Excellent written and verbal communication skills, a high level of accuracy, and strong time-management abilities are essential. You should be a self-starter, capable of working independently with minimal supervision, and possess a proactive approach to problem-solving. A commitment to confidentiality and a professional demeanour are paramount for this remote position.
As a Remote Administrative Assistant, your responsibilities will encompass a wide range of duties, including managing calendars, scheduling meetings, preparing documents, and maintaining organised records. You will act as a key point of contact for internal teams, providing timely and efficient administrative support. This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities effectively in a virtual setting. You will be expected to utilise various digital tools and platforms to collaborate and communicate seamlessly with colleagues.
Key responsibilities include:
- Managing and coordinating calendars for multiple team members.
- Scheduling and organising virtual meetings, including preparing agendas and taking minutes.
- Preparing, editing, and formatting various documents, reports, and presentations.
- Maintaining organised electronic filing systems and databases.
- Handling correspondence, emails, and phone communications professionally.
- Assisting with travel arrangements and expense reporting for team members.
- Providing general administrative support to project managers and team members.
- Coordinating project-related documentation and information flow.
- Liaising with internal departments and external contacts as needed.
- Troubleshooting minor technical issues related to remote work tools.
The ideal candidate will have proven experience as an Administrative Assistant or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) is required. Excellent written and verbal communication skills, a high level of accuracy, and strong time-management abilities are essential. You should be a self-starter, capable of working independently with minimal supervision, and possess a proactive approach to problem-solving. A commitment to confidentiality and a professional demeanour are paramount for this remote position.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Operations Support
ST1 2AE Staffordshire, West Midlands
£28000 Annually
WhatJobs
Posted 11 days ago
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Job Description
Our client, a fast-paced online service provider, is seeking a highly organized and efficient Remote Administrative Assistant to provide crucial support to their operations team. This is a fully remote position, allowing you to work from the comfort of your own home. You will be responsible for a variety of administrative tasks that keep the business running smoothly, ensuring operational efficiency and excellent client communication. Key responsibilities include managing schedules, coordinating meetings, handling correspondence via email and phone, maintaining digital filing systems, processing requests, and providing support to various departments. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, strong communication abilities, and proficiency in standard office software suites. You must be proactive, reliable, and capable of managing multiple tasks simultaneously in a remote work environment. Experience with virtual collaboration tools and a dedicated home office setup are essential. This role requires a self-starter who can work independently and as part of a distributed team, contributing to the overall success of our client's operations. The ability to adapt to changing priorities and a commitment to providing outstanding administrative support are key.
Core Duties:
Core Duties:
- Manage and maintain executive and team calendars.
- Schedule and coordinate virtual meetings and appointments.
- Handle incoming and outgoing communications (email, phone).
- Organize and maintain digital document repositories.
- Prepare reports and presentations.
- Assist with data entry and database management.
- Process internal requests and manage office supplies remotely.
- Provide general administrative support to various teams.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Project Support
B1 1AA Birmingham, West Midlands
£28000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and highly organized Remote Administrative Assistant to provide essential project support. This is a fully remote position, allowing you to contribute effectively to project success from any location within the UK. You will be responsible for managing a wide range of administrative tasks that are crucial to the smooth operation of our client's project teams. Your efficiency and proactive approach will ensure that projects stay on track and administrative functions are handled seamlessly.
In this dynamic role, you will manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials. You will also be responsible for maintaining project documentation, organizing digital files, and preparing reports. Effective communication will be key, as you liaise with internal teams, external stakeholders, and vendors. Your ability to multitask, prioritize workloads, and maintain confidentiality will be paramount to your success. This position requires a strong command of office software and a commitment to providing high-level administrative support.
Key Responsibilities:
In this dynamic role, you will manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials. You will also be responsible for maintaining project documentation, organizing digital files, and preparing reports. Effective communication will be key, as you liaise with internal teams, external stakeholders, and vendors. Your ability to multitask, prioritize workloads, and maintain confidentiality will be paramount to your success. This position requires a strong command of office software and a commitment to providing high-level administrative support.
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings and appointments across multiple time zones.
- Organize and prepare agendas, minutes, and relevant documentation for meetings.
- Handle travel arrangements, including booking flights, accommodation, and transportation.
- Maintain and organize project-related documents, ensuring easy retrieval and version control.
- Assist with the preparation of reports, presentations, and correspondence.
- Respond to and manage internal and external inquiries efficiently.
- Process invoices, expense reports, and other financial documentation.
- Provide general administrative support to project managers and team members.
- Implement and maintain efficient filing systems, both digital and physical.
- Support the onboarding process for new project team members.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant - Executive Support (Remote)
B1 1 Birmingham, West Midlands
£30000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. You will be responsible for managing complex calendars, coordinating meetings and travel, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth operation of executive functions. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and work independently in a virtual environment. Responsibilities include managing and prioritizing multiple demanding schedules for senior leadership, arranging domestic and international travel, including flights, accommodation, and visas, and preparing detailed itineraries. You will also be responsible for screening and responding to emails and phone calls, drafting and proofreading documents, presentations, and other communications, and maintaining confidential files and records. The ideal candidate will have a proven track record of providing high-level administrative support, preferably to C-suite executives, in a fast-paced setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are essential. Excellent communication and interpersonal skills are vital for interacting with internal and external stakeholders at all levels. Discretion and a strong sense of professionalism are paramount. We are looking for a candidate with at least 5 years of administrative experience, a Bachelor's degree or equivalent professional qualification being an advantage. The ability to multitask, prioritize effectively, and meet deadlines in a remote work setting is critical. You must be a resourceful problem-solver, capable of taking initiative and working with minimal supervision. This position offers the flexibility to work from home, providing a great work-life balance while supporting key business functions. Join a forward-thinking organization that values efficiency and proactive support.
Location: This is a fully remote position, supporting executive functions across the organization, with a connection to the administrative hub in Birmingham, West Midlands, UK .
Location: This is a fully remote position, supporting executive functions across the organization, with a connection to the administrative hub in Birmingham, West Midlands, UK .
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Officer - Executive Support
WV1 1AA Wolverhampton, West Midlands
£40000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support. This is a fully remote role, requiring exceptional organizational skills, discretion, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and handling confidential information with utmost care. The ideal candidate will have a proven track record in executive administration, demonstrating strong communication, interpersonal, and problem-solving abilities. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth and effective communication.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential and sensitive information with the highest level of discretion.
- Organize and prepare materials for meetings, including agendas and minutes.
- Manage incoming and outgoing communications, including emails and phone calls.
- Conduct research and gather information as needed for various projects.
- Assist with event planning and coordination.
- Proactively identify and resolve administrative issues.
- Provide general administrative support to the executive team.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrator, or similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask, prioritize, and manage competing demands.
- Discretion and confidentiality are paramount.
- Proactive approach to problem-solving and task management.
- Ability to work independently and as part of a remote team.
- Experience in supporting multiple executives simultaneously is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
WV1 1AA Wolverhampton, West Midlands
£25000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a dedicated and detail-oriented Executive Administrative Assistant to support their senior leadership team in Wolverhampton, West Midlands, UK . This role is critical in ensuring the smooth day-to-day operations and providing high-level administrative support to executives. The successful candidate will be responsible for managing complex calendars, coordinating meetings, preparing agendas and minutes, and handling confidential correspondence. Duties will include making travel arrangements, managing expense reports, and organizing company events. You will also be tasked with conducting research, preparing reports, and ensuring all administrative tasks are completed accurately and efficiently. The ideal candidate possesses excellent communication, organizational, and multitasking skills, with a strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Previous experience supporting senior management is highly desirable. You should be proactive, possess a strong work ethic, and be able to handle a variety of tasks with professionalism and discretion. This is an excellent opportunity for an individual seeking to contribute significantly to a professional environment and grow their administrative career. If you are a reliable and motivated professional with a knack for organization and a commitment to excellence, we want to hear from you.
Key Responsibilities:
Key Responsibilities:
- Manage and prioritize complex executive calendars.
- Arrange and coordinate domestic and international travel.
- Prepare, format, and proofread documents, reports, and presentations.
- Screen and direct incoming calls and correspondence.
- Organize and manage meeting logistics, including room bookings and catering.
- Maintain and update contact databases and filing systems.
- Process expense reports and invoices accurately.
- Conduct research and compile information for various projects.
- Provide general administrative support to the executive team.
- Proven experience as an Administrative Assistant or Executive Assistant.
- Exceptional organizational and time management abilities.
- Strong proficiency in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and work effectively under pressure.
- Problem-solving aptitude and attention to detail.
- Professional demeanor and strong interpersonal skills.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
B18 5TT Wolverhampton, West Midlands
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is essential for ensuring the smooth and efficient operation of executive functions. As an Executive Administrative Assistant, you will manage complex calendars, coordinate travel arrangements, prepare correspondence, and handle confidential information with discretion. Your ability to anticipate needs, manage multiple priorities, and maintain a high level of professionalism is paramount. This position requires exceptional organizational skills, meticulous attention to detail, and strong communication capabilities.
You will be responsible for gatekeeping, screening calls, managing incoming communications, and preparing materials for meetings, including agendas and minutes. The ideal candidate will be proficient in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. You should be comfortable working independently, managing your time effectively, and proactively identifying and resolving administrative challenges. This is a fantastic opportunity to become an integral part of a supportive team, working in a fully remote capacity. Our client is committed to providing a productive and engaging work environment for all its remote employees. You will gain valuable experience supporting executives in a fast-paced setting, contributing directly to the efficiency of key decision-makers. If you are a dedicated professional with a passion for organization and a knack for problem-solving, we encourage you to apply. This role offers the chance to make a tangible impact on daily operations, ensuring seamless executive support from the comfort of your home office.
Key Responsibilities:
Qualifications:
You will be responsible for gatekeeping, screening calls, managing incoming communications, and preparing materials for meetings, including agendas and minutes. The ideal candidate will be proficient in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. You should be comfortable working independently, managing your time effectively, and proactively identifying and resolving administrative challenges. This is a fantastic opportunity to become an integral part of a supportive team, working in a fully remote capacity. Our client is committed to providing a productive and engaging work environment for all its remote employees. You will gain valuable experience supporting executives in a fast-paced setting, contributing directly to the efficiency of key decision-makers. If you are a dedicated professional with a passion for organization and a knack for problem-solving, we encourage you to apply. This role offers the chance to make a tangible impact on daily operations, ensuring seamless executive support from the comfort of your home office.
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage meeting logistics, preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and compile data as needed for executive projects.
- Manage expense reports and assist with other administrative tasks.
- Liaise with internal and external stakeholders on behalf of the executives.
- Proactively identify and address administrative issues to ensure smooth operations.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Strong written and verbal communication skills.
- Excellent attention to detail and accuracy.
- Ability to work independently with minimal supervision.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving and task management.
- High school diploma or equivalent; further qualifications are a plus.
This advertiser has chosen not to accept applicants from your region.
9