1444 Administrative Assistants jobs in York Town

• Managing and coordinating executive calendars, scheduling meetings, and preparing agendas.
• Arranging complex domestic and international travel, including flights, accommodation, and visas.
• Preparing, editing, and proofreading correspondence, reports, and presentations.
• Processing expense reports and managing invoices.
• Conducting research and compiling data for various projects.
• Screening phone calls, responding to emails, and managing correspondence.
• Organizing and maintaining filing systems, both physical and digital.
• Providing logistical support for meetings, events, and conferences.
• Acting as a liaison between executives and employees, clients, and vendors.
• Maintaining confidentiality of all sensitive information.
• Assisting with ad-hoc administrative tasks and projects as required.

• Providing high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements (flights, accommodation, itineraries).
• Managing and prioritizing incoming communications, including emails, calls, and mail, responding where appropriate.
• Preparing agendas, meeting materials, and presentations, and taking minutes as required.
• Conducting research and compiling information for reports and special projects.
• Managing expense reports and processing invoices.
• Maintaining and organizing electronic and physical filing systems.
• Acting as a gatekeeper, liaising with internal and external stakeholders on behalf of the executives.
• Handling confidential information with discretion and integrity.
• Assisting with event planning and coordination for team meetings or company events.
• Proactively identifying and addressing potential issues to ensure executive efficiency.

• Manage and coordinate executive calendars, ensuring optimal scheduling.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Screen and direct phone calls and emails, acting as a gatekeeper.
• Organize and prepare materials for meetings, including agendas and minutes.
• Manage expense reports and assist with budget tracking.
• Handle confidential and sensitive information with discretion.
• Serve as a primary point of contact for internal and external stakeholders.
• Proactively identify and address administrative needs to support executives.

• Proven experience as an Executive Administrative Assistant or similar role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and prioritize effectively in a remote setting.
• Proactive and resourceful problem-solving abilities.
• Professional and polished demeanor.

• Manage and maintain complex executive calendars, scheduling appointments, and prioritizing conflicting needs.
• Arrange all aspects of executive travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and direct phone calls, take messages, and handle inquiries from internal and external parties.
• Organize and manage internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
• Conduct research and compile information for reports and presentations.
• Handle confidential information with discretion and professionalism.
• Manage expense reports and process invoices.
• Maintain and update filing systems and databases.
• Provide general administrative support to the executive team as needed.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and discretion.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Attention to detail and accuracy.
• Experience with travel arrangements and expense reporting.
• Discretion and confidentiality are paramount.

Your new company
My client is a well-established consultancy business with offices across the UK, offering tailored support to a wide range of clients. Our teams are known for their collaborative spirit, attention to detail, and commitment to delivering exceptional service. With a strong presence in the region and a reputation for excellence, we provide a dynamic and inclusive workplace where individuals can thrive. They are hiring a 12-month fixed-term contract based on site in Egham within a reasonable distance to the station to start ASAP.


Your new role
You'll be the first point of contact for both visitors and callers, playing a key role in the smooth running of the office. Responsibilities include managing incoming and outgoing post, coordinating courier services, maintaining staff diaries, and supporting meeting room logistics. You'll also handle general office administration, including ordering supplies and assisting with ad hoc tasks to ensure operational efficiency.
What you'll need to succeed
You'll be a proactive and organised individual with a professional approach and strong communication skills. Previous experience in a similar front-of-house or administrative role is beneficial, but a flexible attitude and the ability to use your initiative are essential. Proficiency in Microsoft Office and a willingness to be a central part of the team will set you apart.
What you'll get in return
12 month fixed term contract paying between 25,000 - 30,000 depending on experience, life assurance, holiday including a day off for your birthday, healthcare cash plan and a range of other benefits.
A supportive team environment where no two days are the same. You'll be part of a company that values its people and offers opportunities for growth and development. In return for your commitment, you'll enjoy a varied role, a sense of belonging, and the chance to make a meaningful impact in the day-to-day running of the business.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Office Angels are currently recruiting for a Data Analyst for our client based in Camberley, on a temporary basis.

The Role:

Administrative Assistant

Hours:

8:30am - 4pm

Hourly rate:

14ph

Duration:

On going

Responsibilities:

• Meeting and greeting visitors and dealing efficiently and sensitively with a wide range of people and issues (in person or over the phone / email). Being a welcoming first point of contact for all visitors to the school whilst maintaining a high degree of security to the school
• Operating the door entry system and Inventory. making sure that this is a secure system
• Receiving and distributing school post, organising dispatch of post at end of day
• Receiving and distributing deliveries
• Attendance - checking class registers & dinner lists daily
• Supporting the Senior Administrator with production and submission of attendance letters ad follow-up calls
• Supporting the team with data entry form of all new starter forms and creating new pupil files for these.
• Responsible for whole school resources - carrying out regular stock check and updating inventory of items

The ideal candidate will have/be:

• Strong administration skills
• Enhanced DBS Cleared
• Previous experience working in an administrative role in a busy office - essential
• Experience of maintaining clear and accurate records
• Experience of successfully operating systems / processes and working to deadlines

Whilst working via Office Angels you'll receive:

• Weekly pay!
• Up to 28 days annual leave!
• BOOST benefits portal with shopping discounts and utilities/restaurant/cinema vouchers!

If you are interested in this position, please contact Laura Merik on (phone number removed) or email (url removed)

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.