56 Administrative Career jobs in London

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

Deputy Manager (Administrative Support Team)

Weatherbys Private Bank

London, Hybrid (3 days in office)

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

In this role, you’ll be at the heart of our team’s success. Your responsibilities will include:

• Lead & Inspire: Drive team productivity by identifying opportunities for improvement, promoting best practices, and creating a positive, high-performance culture.
• Develop Talent: Coach and mentor team members to help them grow professionally, deliver excellent client service, and achieve their career goals.
• Performance Management: Contribute to structured one-to-ones, set SMART objectives and KPIs, and support underperformance management through coaching and improvement plans.
• Recruit & Retain: Assist with recruitment, onboarding, and training to build a skilled, engaged team. Help maintain the team’s skills matrix and succession planning.
• Risk & Compliance: Support risk management by maintaining frameworks, monitoring controls, and ensuring compliance with regulations. Participate in incident and complaint management, including fraud investigations.
• Client Excellence: Act as a trusted point of contact for clients, provide portfolio cover when needed, and ensure accurate execution of client instructions. Resolve escalations and deliver exceptional service.
• Collaboration: Build strong cross-functional relationships across the Bank and wider business, and provide support and cover for senior leaders when required.
• Continuous Improvement: Contribute to process reviews, training initiatives, and stakeholder reporting to ensure timely, accurate, and high-quality outputs.

• Proven management experience within financial institutions, including but not limited to Private Banking, Insurance, or Retail Banking.
• A strong technical understanding of banking operations and financial services.
• A good breadth of experience across Financial Services.
• Strong leadership, communication, and problem-solving skills.

Requirements

Administrative Assistant

An exciting opportunity has arisen at Whiskey & Wealth Club for a proactive and ambitious candidate to join a fast-growing and dynamic company where you will be an integral member of the team with unlimited opportunities for progression and growth.

Position Overview:

We are seeking a versatile Administrative Assistant with experience in travel coordination to join our dynamic team. In this role, you will provide comprehensive administrative support to ensure the smooth operation of our office while also managing travel arrangements for our staff and board members. This is an exciting opportunity for an organized and proactive individual to contribute to our company's success and enhance the overall employee experience.

Key Responsibilities:

• Manage the day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
• Coordinate travel arrangements for staff and board members, including flights, accommodations, transportation, and itinerary planning.
• Research and recommend travel options that align with budgetary guidelines and meet the preferences and needs of travellers.
• Liaise with external travel agencies, hotels, and transportation providers to negotiate favorable rates and secure bookings.
• Prepare travel itineraries, agendas, and other documentation to ensure all travel arrangements are clear and well-coordinated.
• Assist with scheduling meetings, appointments, and events, and prepare meeting materials as needed.
• Maintain accurate records of travel expenses and reconcile travel-related invoices and receipts.
• Provide general office support, such as ordering supplies, organizing files, and assisting with special projects as assigned.

Qualifications:

• Proven experience as an Administrative Assistant or similar role, preferably in a corporate environment.
• Previous experience in travel coordination or as a travel agent is required.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks efficiently.
• Strong communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with travel booking platforms.
• Ability to work independently with minimal supervision and prioritize tasks effectively.
• Discretion and professionalism when handling sensitive and confidential information.
• A positive attitude and willingness to collaborate with team members to achieve common goals.

Benefits:

• Competitive salary based on experience.
• Opportunities for professional development and career advancement within a growing company.
• Access to exclusive whiskey tastings and events.
• Convenient location in Richmond, with easy access to public transportation and nearby amenities.

Administrative Assistant

An exciting opportunity has arisen at Whiskey & Wealth Club for a proactive and ambitious candidate to join a fast-growing and dynamic company where you will be an integral member of the team with unlimited opportunities for progression and growth.

Position Overview:

We are seeking a versatile Administrative Assistant with experience in travel coordination to join our dynamic team. In this role, you will provide comprehensive administrative support to ensure the smooth operation of our office while also managing travel arrangements for our staff and board members. This is an exciting opportunity for an organized and proactive individual to contribute to our company's success and enhance the overall employee experience.

Key Responsibilities:

• Manage the day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
• Coordinate travel arrangements for staff and board members, including flights, accommodations, transportation, and itinerary planning.
• Research and recommend travel options that align with budgetary guidelines and meet the preferences and needs of travellers.
• Liaise with external travel agencies, hotels, and transportation providers to negotiate favorable rates and secure bookings.
• Prepare travel itineraries, agendas, and other documentation to ensure all travel arrangements are clear and well-coordinated.
• Assist with scheduling meetings, appointments, and events, and prepare meeting materials as needed.
• Maintain accurate records of travel expenses and reconcile travel-related invoices and receipts.
• Provide general office support, such as ordering supplies, organizing files, and assisting with special projects as assigned.

Qualifications:

• Proven experience as an Administrative Assistant or similar role, preferably in a corporate environment.
• Previous experience in travel coordination or as a travel agent is required.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks efficiently.
• Strong communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with travel booking platforms.
• Ability to work independently with minimal supervision and prioritize tasks effectively.
• Discretion and professionalism when handling sensitive and confidential information.
• A positive attitude and willingness to collaborate with team members to achieve common goals.

Benefits:

• Competitive salary based on experience.
• Opportunities for professional development and career advancement within a growing company.
• Access to exclusive whiskey tastings and events.
• Convenient location in Richmond, with easy access to public transportation and nearby amenities.

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

• Drive team productivity by identifying inefficiencies and managing performance.
• Train, coach, and develop team members to deliver excellent client service and grow professionally.
• Oversee performance management and professional development of direct reports.
• Ensure timely, accurate, and high-quality delivery of all team outputs.
• Uphold business standards and promote best practices across the team.
• Represent the team in key forums and manage team resources effectively.
• Foster strong cross-functional relationships across the Bank and wider business.
• Provide support and cover for Directors as needed.

Managerial responsibilities

• Lead recruitment and onboarding.
• Oversee training, development, and retention of team members.
• Maintain and act on the team’s skills matrix to manage operational risk.
• Provide regular performance feedback and conduct structured one-to-ones.
• Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
• Manage underperformance through structured improvement plans and reviews.
• Prepare professional MI reports and performance updates for senior stakeholders.
• Promote a culture of support, integrity, and continuous improvement.
• Ensure effective resource planning, cross-team collaboration, and cost management.
• Support staff development, promotions, and succession planning.

Risk responsibilities

• Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
• Manage daily and monthly control monitoring, producing MI for key committees.
• Implement actions and training based on control findings and risk assessments.
• Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
• Lead incident and complaint management, including fraud investigations and resolution.
• Ensure exemplary client service standards are upheld across all team outputs.
• Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
• Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
• Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

• Act as a client contact and provide portfolio cover when needed.
• Communicate the Bank’s proposition and direct clients to appropriate teams.
• Ensure timely and accurate execution of client instructions.
• Provide exceptional client service and handle escalations or complaints.
• Sign off excesses and large transactions as required.
• Ensure banker portfolios are supported during absences.

What we are looking for

• Experience of managing within financial institutions including but not limited to: Private Banking, Insurance or Retail Banking organisations
• A good breadth of experience in Financial Services. 
• Ability to enter open and honest debate and to accept and give constructive feedback. 
• Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

• Drive team productivity by identifying inefficiencies and managing performance.
• Train, coach, and develop team members to deliver excellent client service and grow professionally.
• Oversee performance management and professional development of direct reports.
• Ensure timely, accurate, and high-quality delivery of all team outputs.
• Uphold business standards and promote best practices across the team.
• Represent the team in key forums and manage team resources effectively.
• Foster strong cross-functional relationships across the Bank and wider business.
• Provide support and cover for Directors as needed.

Managerial responsibilities

• Lead recruitment and onboarding.
• Oversee training, development, and retention of team members.
• Maintain and act on the team’s skills matrix to manage operational risk.
• Provide regular performance feedback and conduct structured one-to-ones.
• Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
• Manage underperformance through structured improvement plans and reviews.
• Prepare professional MI reports and performance updates for senior stakeholders.
• Promote a culture of support, integrity, and continuous improvement.
• Ensure effective resource planning, cross-team collaboration, and cost management.
• Support staff development, promotions, and succession planning.

Risk responsibilities

• Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
• Manage daily and monthly control monitoring, producing MI for key committees.
• Implement actions and training based on control findings and risk assessments.
• Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
• Lead incident and complaint management, including fraud investigations and resolution.
• Ensure exemplary client service standards are upheld across all team outputs.
• Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
• Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
• Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

• Act as a client contact and provide portfolio cover when needed.
• Communicate the Bank’s proposition and direct clients to appropriate teams.
• Ensure timely and accurate execution of client instructions.
• Provide exceptional client service and handle escalations or complaints.
• Sign off excesses and large transactions as required.
• Ensure banker portfolios are supported during absences.

What we are looking for

• Experience of managing teams within financial institutions, is highly desirable.  
• A good breadth of experience in Financial Services. 
• Ability to enter open and honest debate and to accept and give constructive feedback. 
• Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  

About SHEIN EMEA

SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 150 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.

At SHEIN, our mission is to make the beauty of fashion accessible to all. Through our industry-leading, on-demand production model, we support a smarter, more future-ready fashion industry that adapts to the changing needs of our customers.

Learn more about SHEIN by following us at and

Position Summary

We are looking for an Administrator to join our London Photography Studio team. The Admin plays a key role in supporting the efficient and accurate operation of the photography studio by overseeing payment administration, cost analysis, and contract management for all photoshoot and project activities. This position ensures timely and compliant payment processing, maintains reliable records, and collaborates closely with production and finance teams to drive effective budget control and reporting.

Job Responsibilities

• Process and manage all photoshoot and project-related payment workflows, ensuring timely completion within studio deadlines.
• Maintain up-to-date payment records, monitor costs, and carry out regular reconciliations to ensure accuracy and compliance.
• Manage payment requests across different entities, ensuring correct cost center allocation and alignment with finance policies.
• Maintain and update supplier information, ensuring all payment details are accurate and properly recorded.
• Monitor the status of payment submissions to ensure timely processing, follow up where necessary, and chase outstanding invoices from model agencies and suppliers.
• Identify and resolve discrepancies in payment records or documents to maintain accuracy and reliability.
• Collaborate with production teams to verify budgets, approve expenses, and support internal cost control.
• Provide detailed cost breakdowns and variance analysis to support department planning.
• Prepare and present cost analysis reports, highlighting key trends, risks, and insights for management.
• Conduct monthly cost analysis reporting to support financial planning and control.
• Maintain and update photoshoot supplier contract records for accurate filing and easy retrieval.
• Review key contract terms related to photoshoot supplier payments to ensure compliance with studio policies.
• Coordinate with the legal team on photoshoot supplier contract reviews as needed.
• Manage the photoshoot supplier contract approval process, ensuring timely completion and adherence to internal procedures.

Job Requirements

• Strong written communication skills in both Chinese and English.
• 1–3 years of experience in finance or administrative roles (experience in production admin is a plus).
• Fast learner with strong analytical thinking and problem-solving skills.
• Highly organised, with excellent time and task management abilities.
• Exceptional attention to detail and accuracy, critical for both financial and document-related work.
• Advanced Microsoft Excel skills, including formulas, sorting, pivot tables, data checks, and reconciliations.
• Ability to understand and improve internal systems and workflows.

SHEIN DISTRIBUTION UK LIMITED is an equal opportunity employer committed to a diverse workplace environment.

About SHEIN EMEA

SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 150 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.

At SHEIN, our mission is to make the beauty of fashion accessible to all. Through our industry-leading, on-demand production model, we support a smarter, more future-ready fashion industry that adapts to the changing needs of our customers.

Learn more about SHEIN by following us at and

Position Summary

We are looking for an Administrator to join our London Photography Studio team. The Admin plays a key role in supporting the efficient and accurate operation of the photography studio by overseeing payment administration, cost analysis, and contract management for all photoshoot and project activities. This position ensures timely and compliant payment processing, maintains reliable records, and collaborates closely with production and finance teams to drive effective budget control and reporting.

Job Responsibilities

• Process and manage all photoshoot and project-related payment workflows, ensuring timely completion within studio deadlines.
• Maintain up-to-date payment records, monitor costs, and carry out regular reconciliations to ensure accuracy and compliance.
• Manage payment requests across different entities, ensuring correct cost center allocation and alignment with finance policies.
• Maintain and update supplier information, ensuring all payment details are accurate and properly recorded.
• Monitor the status of payment submissions to ensure timely processing, follow up where necessary, and chase outstanding invoices from model agencies and suppliers.
• Identify and resolve discrepancies in payment records or documents to maintain accuracy and reliability.
• Collaborate with production teams to verify budgets, approve expenses, and support internal cost control.
• Provide detailed cost breakdowns and variance analysis to support department planning.
• Prepare and present cost analysis reports, highlighting key trends, risks, and insights for management.
• Conduct monthly cost analysis reporting to support financial planning and control.
• Maintain and update photoshoot supplier contract records for accurate filing and easy retrieval.
• Review key contract terms related to photoshoot supplier payments to ensure compliance with studio policies.
• Coordinate with the legal team on photoshoot supplier contract reviews as needed.
• Manage the photoshoot supplier contract approval process, ensuring timely completion and adherence to internal procedures.

Job Requirements

• Strong written communication skills in both Chinese and English.
• 1–3 years of experience in finance or administrative roles (experience in production admin is a plus).
• Fast learner with strong analytical thinking and problem-solving skills.
• Highly organised, with excellent time and task management abilities.
• Exceptional attention to detail and accuracy, critical for both financial and document-related work.
• Advanced Microsoft Excel skills, including formulas, sorting, pivot tables, data checks, and reconciliations.
• Ability to understand and improve internal systems and workflows.

SHEIN DISTRIBUTION UK LIMITED is an equal opportunity employer committed to a diverse workplace environment.

About Gift&Go

Gift&Go is revolutionising the gifting industry with our award-winning SaaS platform, transforming how businesses reward and retain their customers and employees. By partnering with world-class retailers such as Amazon Business, we combine an extensive product range with seamless logistics to help companies build powerful marketing and rewards campaigns.

Our global gifting technology enables brands to create exceptional, personalised gifting experiences that drive loyalty and engagement. Whether it is customer acquisition, retention, or employee recognition, we make gifting smarter, faster and more impactful.

About the Role

We are looking for a hands-on, proactive Senior Administrative Assistant to play a key role in supporting the day-to-day operations across our Commercial and Supply Chain teams.

This is an excellent opportunity for someone who is a true doer, thrives in a fast-paced environment, and takes pride in making things run smoothly. As Gift&Go continues to grow and expand internationally, you will help to establish scalable processes across multiple countries, working closely with a collaborative and driven team.

You will be involved in everything from processing orders and assisting with product sourcing to coordinating marketing materials and managing a wide range of administrative tasks that keep our teams operating efficiently.

Key Responsibilities

Cross-Functional Support: Provide hands-on administrative assistance across the Supply Chain, Operations and Commercial teams. Step in where needed to keep things moving.

Order Processing: Support the Operations team with order entry, product sourcing and management of alternative product options, ensuring accuracy and timeliness at every stage.

Promotional Support: Assist with client campaign builds, product checks and stock ordering for promotional activities.

Catalogue Management: Curate and update product catalogues, keeping internal systems current with costs and availability. Manage monthly updates of gift card catalogues and client materials.

Reporting: Assist with preparing reports and updates for internal stakeholders, ensuring data and insights are presented clearly and on time.

Process Building: Contribute to improving workflows and documentation as we establish consistent processes across new markets and regions.

General Administration: Coordinate communication across teams and support ad hoc administrative tasks as required, demonstrating flexibility and a can-do attitude.

Requirements

·   Previous experience in an administrative, sales support or operations coordination role.

·   A self-starter attitude: proactive, adaptable and not afraid to get stuck in.

·   Strong attention to detail and excellent organisational skills.

·   Confident communicator with strong written and verbal communication abilities.

·   Proficient in Microsoft Office; experience with CRM or order management systems is an advantage.

·   Ability to manage multiple priorities and work effectively under pressure in a fast-paced environment.

·   A collaborative team player who takes initiative and helps the wider team achieve its goals.

What We Offer

·   Competitive salary and performance-based incentives

·   Career development opportunities in a fast-growing company

·   Hybrid working model with a minimum of three days in the office

·   20 days annual leave plus your birthday off

·   A fun, ambitious and supportive team culture where your contribution truly matters