78 Administrative Director jobs in the United Kingdom

• Oversee and manage all aspects of the company's remote administrative operations, including office management, IT support coordination, and facilities management (where applicable to remote infrastructure).
• Develop, implement, and refine administrative policies and procedures to enhance efficiency and compliance.
• Manage vendor relationships, including negotiating contracts for services such as IT, travel, and supplies.
• Coordinate and schedule complex meetings, conferences, and events, both internal and external, ensuring all logistical requirements are met.
• Supervise and mentor a team of remote administrative assistants and support staff, providing guidance and performance feedback.
• Manage the company's travel arrangements, ensuring cost-effectiveness and adherence to policy.
• Oversee budget management for administrative departments, tracking expenses and identifying cost-saving opportunities.
• Act as a key point of contact for employees regarding administrative queries and support.
• Implement and manage remote work policies and best practices to ensure a cohesive and productive virtual workplace.
• Drive process improvements and implement new technologies to optimise administrative workflows.

• Significant experience in a senior administrative or office management role, with a proven track record of success in remote team leadership.
• Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively in a remote setting.
• Strong understanding of office management principles, IT support coordination, and budget management.
• Excellent communication, interpersonal, and problem-solving skills.
• Proficiency in using virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams) and standard office software suites.
• Experience in developing and implementing administrative policies and procedures.
• Ability to work independently, take initiative, and deliver high-quality results in a remote environment.
• Demonstrated ability to lead and motivate a distributed team.
• High level of discretion and confidentiality.

• Manage office supplies, inventory, and ordering processes.
• Coordinate meeting room bookings and prepare facilities for meetings.
• Handle incoming and outgoing correspondence and deliveries.
• Maintain organised filing systems, both physical and digital.
• Provide comprehensive administrative support to staff members.
• Act as a first point of contact for visitors and phone inquiries.
• Assist with scheduling appointments and managing calendars.
• Support with travel arrangements and expense processing.
• Contribute to maintaining a clean, organised, and welcoming office environment.

• Proven experience in an administrative assistant or office management role.
• Excellent organisational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective communication and interpersonal abilities.
• Ability to multitask and work efficiently under pressure.
• Proactive, reliable, and possesses a strong work ethic.
• Discretion and confidentiality in handling sensitive information.
• A positive and professional demeanour.

EDAG Engineering UK is a small but growing collaborative team who are currently focusing on some key UK Customers whilst at the same time having access to large multidisciplinary teams globally. Within the group, we are over 9000 employees located across the world whose core business is to provide engineering solutions to major automotive companies and their suppliers.

We are seeking a proactive and experienced Senior Assistant to support the day-to-day operations of our UK office. This is a key role in a small but dynamic team, requiring a hands-on approach and the ability to work across multiple functions including office management, HR, finance, and compliance.

Main duties:

• Oversee the smooth running of the office, including supplies, facilities, and general administration.
• Oversee the HR function, supporting the employee lifecycle processes including recruitment, onboarding, reward, offboarding, and personnel administration.
• Support Finance with financial administration tasks and related operational processes.
• Support compliance with ISO 9001 and TISAX standards, including documentation and audit preparation.
• Liaise with external service providers (e.g., cleaning) to ensure high-quality service delivery.
• Assist in the preparation and coordination of monthly payroll processes in collaboration with external payroll providers.
• Organise internal team events and celebrations.

• Support adherence to health and safety regulations appropriate for a small office environment, including risk assessments, maintaining supplies and signage, and supporting the implementation of health and safety policies.

Requirements

• Experience within a similar administrative or office management role within a small to medium-sized company.
• Understanding of HR processes and employment lifecycle activities, such as onboarding, reward and personnel administration.
• Experience managing or supporting on recruitment and partnering with managers to fulfill hiring objectives.

• Familiarity with compliance processes such as ISO 9001.
• Knowledge of health and safety practices in an office setting, including risk assessments and policy implementation.
• Strong organisational and multitasking skills, with attention to detail and the ability to manage competing priorities.
• Effective communication skills, both written and verbal, with a professional and approachable manner.

• Comfortable working independently and collaboratively, with a proactive and solutions-focused mindset.

EDAG Engineering Limited is an Equal Opportunity Employer. Employment decisions are made without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

Benefits

• Health cash plan, following successful probation
• 5% employer pension contributions
• Hybrid working
• 25 days annual leave + 8 bank holidays
• Generous absence cover

• Cycle 2 Work scheme

• Octopus EV scheme

• Oversee and manage the day-to-day operations of the office.
• Lead and mentor the administrative support team.
• Develop and implement administrative policies and procedures.
• Manage office supplies, equipment, and inventory.
• Coordinate with external vendors for maintenance, repairs, and services.
• Ensure the office is well-maintained, safe, and conducive to productivity.
• Manage facility-related issues and liaise with building management.
• Process invoices and manage office budgets.
• Support senior management with administrative tasks and projects.
• Contribute to improving administrative efficiency and workplace culture.

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 5 years of experience in office management, administration, or a related supervisory role.
• Proven experience in leading and managing administrative teams.
• Strong understanding of office operations, facility management, and administrative best practices.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to work effectively in a hybrid environment and manage diverse responsibilities.
• Experience with vendor management and budget administration.
• Proactive approach and keen attention to detail.

Japanese Food Company seeks for:

Position: Sales & Office Manager
Location: North Acton
Employment Type: Full-time

Salary: up to 60K GBP

This is a dual role that combines responsibility for driving sales growth with overseeing the day-to-day operations of our small office. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to manage administrative tasks with efficiency and attention to detail.

Key Responsibilities

Sales Management

• Develop and implement sales strategies to achieve company targets.
li>Build and maintain strong relationships with existing and potential clients.
• Identify new business opportunities and support market expansion.
• Prepare and present regular sales reports and forecasts to senior management
• Analyse sales data to measure performance and identify areas for improvement.
• Manage and support a small sales team, setting clear goals and performance targets to keep the team motivated.
• Represent the company at exhibitions, trade shows, and client meetings.

Office Management

• Oversee the day-to-day administrative operations of a small office, ensuring smooth and efficient functioning.

• Manage office administration, including correspondence, scheduling, and record-keeping.
• Handle basic bookkeeping tasks, including processing invoices, expense reports, and liaising with our external accountant.
• Support finance-related tasks such as invoicing, expenses, and budget monitoring.
• Supervise and support a small team, fostering a positive and efficient working environment.
• Coordinate with suppliers, service providers, and external partners.
• Provide regular reports to senior management and participate in scheduled management meetings.
• Serve as the first point of contact for visitors and calls, providing professional customer service.

Requirements

• Proven experience in sales and/or business development, ideally in food import/export.
• Strong organizational and multitasking skills with attention to detail.
• Experience in office administration or team management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with accounting software is an advantage.
• Ability to work independently and manage multiple priorities.
• Language requirement Business-level English; Japanese other language skills a plus.

Japanese Food Company seeks for:

Position: Sales & Office Manager
Location: North Acton
Employment Type: Full-time

Salary: up to 60K GBP

This is a dual role that combines responsibility for driving sales growth with overseeing the day-to-day operations of our small office. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to manage administrative tasks with efficiency and attention to detail.

Key Responsibilities

Sales Management

• Develop and implement sales strategies to achieve company targets.
li>Build and maintain strong relationships with existing and potential clients.
• Identify new business opportunities and support market expansion.
• Prepare and present regular sales reports and forecasts to senior management
• Analyse sales data to measure performance and identify areas for improvement.
• Manage and support a small sales team, setting clear goals and performance targets to keep the team motivated.
• Represent the company at exhibitions, trade shows, and client meetings.

Office Management

• Oversee the day-to-day administrative operations of a small office, ensuring smooth and efficient functioning.

• Manage office administration, including correspondence, scheduling, and record-keeping.
• Handle basic bookkeeping tasks, including processing invoices, expense reports, and liaising with our external accountant.
• Support finance-related tasks such as invoicing, expenses, and budget monitoring.
• Supervise and support a small team, fostering a positive and efficient working environment.
• Coordinate with suppliers, service providers, and external partners.
• Provide regular reports to senior management and participate in scheduled management meetings.
• Serve as the first point of contact for visitors and calls, providing professional customer service.

Requirements

• Proven experience in sales and/or business development, ideally in food import/export.
• Strong organizational and multitasking skills with attention to detail.
• Experience in office administration or team management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with accounting software is an advantage.
• Ability to work independently and manage multiple priorities.
• Language requirement Business-level English; Japanese other language skills a plus.

• Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across different time zones.
• Screen and prioritize incoming communications, including emails, calls, and correspondence, responding or redirecting as appropriate.
• Prepare agendas, take minutes, and distribute action items for meetings.
• Arrange travel logistics, including flights, accommodation, and itineraries, for remote team members and executives.
• Conduct research and prepare reports, presentations, and other documents as required.
• Manage expense reporting and process invoices for the executive team.
• Act as a primary point of contact for internal and external stakeholders, fostering positive relationships.
• Maintain confidential files and records with utmost discretion.
• Assist with project management tasks, tracking progress and ensuring deadlines are met.
• Proactively identify opportunities to improve administrative processes and enhance operational efficiency within a remote context.
• Provide general administrative support, including document formatting, data entry, and file organization.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proactive problem-solving abilities and a keen eye for detail.
• Ability to work independently with minimal supervision and take initiative.
• Experience in remote work environments is highly desirable.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Must be eligible to work in the UK. This position is fully remote.

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
• Exceptional calendar management and scheduling skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with virtual meeting platforms and collaboration tools.
• Excellent written and verbal communication abilities.
• Strong organizational and multitasking capabilities.
• Ability to handle confidential information with discretion.
• Proactive problem-solver with a strong sense of responsibility.
• Experience in event coordination or project support is a plus.