What Jobs are available for Administrative Positions in Allestree?
Showing 152 Administrative Positions jobs in Allestree
Administrative Officer (Executive Support)
DE1 2GN Derby, East Midlands
£28000 Annually
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Posted today
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Job Description
Our client, a prominent professional services firm, is seeking a highly organized and proactive Administrative Officer to provide comprehensive executive support. This role is integral to ensuring the smooth and efficient operation of the executive team, managing a wide range of administrative tasks with discretion and professionalism. The ideal candidate will possess excellent communication skills, strong attention to detail, and a proven ability to manage multiple priorities in a fast-paced environment. You will be a key point of contact for internal and external stakeholders, managing schedules, communications, and logistical arrangements.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Coordinate travel logistics, including booking flights, accommodation, and ground transportation, and preparing itineraries.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data as required for various projects and initiatives.
- Liaise with internal departments and external contacts to facilitate smooth communication and workflow.
- Manage office supplies and coordinate with vendors for office services.
- Assist with event planning and execution for team or client-related functions.
- Provide general administrative support to the executive team as needed.
- Proactively identify opportunities to improve administrative processes and efficiency.
Qualifications:
- Proven experience as an Administrative Officer, Executive Assistant, or in a similar administrative support role.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Proactive attitude and strong problem-solving capabilities.
- Experience in a professional services or corporate environment is highly desirable.
- Familiarity with CRM systems or other database management tools is a plus.
- A professional and polished demeanor.
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0
Remote Administrative Assistant - Executive Support
DE1 2GA Derby, East Midlands
£28000 Annually
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Posted today
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Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position offers the flexibility to work from home while ensuring seamless operational support for senior leadership. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs and solving problems. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Strong written and verbal communication skills are required, along with the ability to manage multiple priorities effectively in a fast-paced environment. You will act as a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent interpersonal skills at all times. Responsibilities include drafting emails, reports, and presentations, managing electronic filing systems, and undertaking ad-hoc administrative projects as required. Experience in providing administrative support at an executive level, preferably in a remote setting, is highly desirable. You must have a reliable internet connection and a dedicated workspace conducive to focused work. This role requires a high degree of initiative, discretion, and the ability to work independently while maintaining strong communication links with the team. If you are a detail-oriented, tech-savvy professional seeking a rewarding remote administrative role, we encourage you to apply. Join a supportive team where your organizational talents will be highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas, materials, and minutes.
- Handle incoming and outgoing communications (email, phone calls).
- Draft professional correspondence, reports, and presentations.
- Maintain organized electronic and physical filing systems.
- Process expense reports and manage basic budget tracking.
- Conduct research and compile information for various projects.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support and handle ad-hoc tasks.
- Proven experience as an Administrative Assistant or Executive Assistant.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (Zoom, Teams, etc.).
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive problem-solving skills and attention to detail.
- Ability to work independently and manage multiple tasks effectively.
- Reliable internet connection and a suitable home office environment.
- Experience supporting remote teams is a plus.
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1
Senior Administrative Officer - Executive Support
DE1 1NG Derby, East Midlands
£35000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Administrative Officer to provide comprehensive executive support. This role is fully remote, offering a flexible work environment while maintaining high standards of professional service. You will be responsible for managing complex schedules, coordinating meetings, handling confidential information, and ensuring the smooth administrative operation for senior leadership.
The ideal candidate will possess exceptional communication skills, a keen eye for detail, and a proven ability to anticipate needs and proactively resolve issues. You will act as a key point of contact, manage diverse administrative tasks efficiently, and maintain a high level of professionalism in all interactions. This position requires a strong command of modern office technologies and a commitment to providing top-tier administrative support.
Key Responsibilities:
The ideal candidate will possess exceptional communication skills, a keen eye for detail, and a proven ability to anticipate needs and proactively resolve issues. You will act as a key point of contact, manage diverse administrative tasks efficiently, and maintain a high level of professionalism in all interactions. This position requires a strong command of modern office technologies and a commitment to providing top-tier administrative support.
Key Responsibilities:
- Manage and maintain complex calendars and schedules for senior executives, including appointment setting, meeting coordination, and travel arrangements.
- Organize and prepare materials for meetings, including agendas, presentations, and background documents.
- Take accurate minutes during meetings and follow up on action items.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Manage incoming and outgoing correspondence, emails, and phone calls, prioritizing and responding appropriately.
- Coordinate travel arrangements, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
- Prepare and edit documents, reports, presentations, and spreadsheets.
- Conduct research on various topics as required by senior executives.
- Develop and maintain effective filing systems, both electronic and physical.
- Assist with budget tracking and expense report processing.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate and proactively address the administrative needs of the executives.
- Support event planning and coordination for team or company functions as needed.
- Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent professional experience.
- Minimum of 5 years of progressive experience in administrative support roles, with at least 2 years supporting senior-level executives.
- Proven experience managing complex calendars and international travel arrangements.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
- Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- High level of discretion, confidentiality, and professionalism.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Experience with project management or task management software is a plus.
- A proactive and can-do attitude, with a commitment to exceeding expectations.
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2
Senior Administrative Officer - Executive Support
DE1 1AA Derby, East Midlands
£30000 Annually
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Posted today
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support in Derby, Derbyshire, UK . This hybrid role is crucial for ensuring the smooth operation of senior management activities. You will be responsible for managing complex diaries, coordinating high-level meetings, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The successful candidate will possess exceptional communication skills, a meticulous attention to detail, and the ability to manage multiple priorities in a dynamic environment.
Key Responsibilities:
Required Skills and Experience:
Key Responsibilities:
- Manage and coordinate complex diaries and calendars for senior executives, ensuring optimal time management.
- Organise and facilitate high-level meetings, including preparing agendas, taking minutes, and tracking action points.
- Prepare professional correspondence, reports, presentations, and other documents.
- Act as a gatekeeper and liaison for senior executives, managing communication flow.
- Handle travel arrangements, including booking flights, accommodation, and preparing itineraries.
- Manage incoming and outgoing mail and communications, prioritising as necessary.
- Conduct research and gather information to support executive decision-making.
- Maintain confidential filing systems and databases.
- Provide administrative support to the wider team as required.
- Contribute to the improvement of administrative processes and procedures.
Required Skills and Experience:
- Proven experience as a Senior Administrator, Executive Assistant, or in a similar high-level support role.
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Ability to maintain confidentiality and exercise discretion.
- Strong interpersonal skills and the ability to build relationships at all levels.
- Proactive approach to problem-solving and the ability to anticipate needs.
- Experience in managing complex travel arrangements.
- Ability to work effectively both independently and as part of a team.
- A minimum of 3-5 years of relevant administrative experience is required.
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3
Senior Remote Administrative Assistant - Executive Support
DE1 1AD Derby, East Midlands
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Remote Administrative Assistant to provide comprehensive executive support to a team of senior leaders. This is a pivotal role that requires exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced, virtual environment. As a remote-first position, you will be empowered to manage your workload effectively from anywhere in the UK, with a strong emphasis on digital collaboration and communication tools.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile information as requested by executives.
- Organise and maintain digital filing systems for efficient access to information.
- Screen and prioritise incoming communications, responding to routine enquiries and escalating urgent matters.
- Coordinate logistics for virtual events and team meetings, including setting up video conferences and distributing agendas.
- Liaise with internal departments and external stakeholders, acting as a primary point of contact.
- Assist with budget tracking and expense reporting.
- Proactively identify and implement improvements to administrative processes and workflows to enhance efficiency.
- Maintain confidentiality and discretion in all matters.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, with a strong preference for candidates with experience supporting multiple senior stakeholders.
- Excellent written and verbal communication skills, with a keen eye for grammar and detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- A proactive and self-motivated approach, with the ability to work independently and as part of a virtual team.
- Discretion and a high level of professionalism.
- Comfortable adapting to new technologies and digital platforms.
- Experience with project management tools is a plus.
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4
Administrative Assistant
DE1 2GW Derby, East Midlands
£12 Hourly
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Posted today
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Job Description
Our client is looking for a dedicated and highly organised Administrative Assistant to join their team in **Derby, Derbyshire, UK**. This is an on-site role, focused on providing essential support to ensure the efficient functioning of the office. You will be responsible for a range of administrative tasks, including managing correspondence, scheduling appointments, maintaining records, and supporting various departments with their day-to-day operational needs. The successful candidate will be proactive, detail-oriented, and possess excellent communication skills.
Responsibilities:
Responsibilities:
- Manage and organise incoming and outgoing mail and deliveries.
- Answer telephone calls, direct enquiries, and take accurate messages.
- Greet clients and visitors in a professional and courteous manner.
- Schedule and confirm appointments, meetings, and travel arrangements for staff.
- Maintain and update office filing systems, both electronic and physical.
- Prepare documents, reports, and presentations as required.
- Assist with data entry and maintain accurate records.
- Order and maintain office supplies and stationery.
- Provide general administrative support to various departments.
- Ensure the reception area is clean, tidy, and presentable.
- Handle basic photocopying, scanning, and faxing tasks.
- Assist in the coordination of office events and meetings.
- Handle confidential information with utmost discretion.
- Liaise with external suppliers and service providers as needed.
- Support new employee onboarding with administrative tasks.
- Ensure all administrative procedures are followed correctly.
- Contribute to a positive and efficient office environment.
- Previous experience in an administrative or office support role is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- A keen eye for detail and accuracy.
- Ability to multitask and manage a varied workload effectively.
- Professional and friendly demeanour.
- Ability to work independently and as part of a team within our **Derby** office.
- Reliability and punctuality are paramount for this role.
- Experience with office equipment (printers, scanners, etc.).
- A proactive approach to problem-solving and task completion.
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5
Executive Administrative Assistant
DE1 1AA Derby, East Midlands
£28000 Annually
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Posted 3 days ago
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Job Description
Our client is a prominent organization based in Derby, Derbyshire, UK , and is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This is a crucial role that demands discretion, excellent time management, and a polished professional demeanor. The successful candidate will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. This hybrid position requires you to be available for key in-office meetings and collaborative sessions while offering flexibility for focused administrative tasks. Responsibilities include managing office supplies, maintaining accurate filing systems (both physical and digital), and assisting with event planning and coordination. A keen eye for detail and a commitment to accuracy are paramount. You must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and possess strong research and analytical skills. The ability to anticipate needs, prioritize tasks effectively, and work autonomously is essential. You will be expected to handle multiple projects simultaneously and meet tight deadlines. Excellent interpersonal and communication skills are vital for interacting with diverse individuals at all levels. Prior experience as an executive assistant or in a similar administrative role, preferably supporting C-suite executives, is highly preferred. A proactive approach to problem-solving and a commitment to maintaining a high standard of professionalism are expected. This role offers a fantastic opportunity to contribute to the success of a leading company and gain exposure to high-level decision-making. The ideal candidate will be a self-starter, adaptable to changing priorities, and dedicated to providing exceptional support. You will be an integral part of the executive team, facilitating their efficiency and effectiveness through your dedicated support and proactive management of administrative tasks. Maintaining confidentiality and upholding company values are core tenets of this position. This role demands a strong understanding of office procedures and best practices in executive support.
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6
Senior Administrative Assistant
DE1 1BB Derby, East Midlands
£28000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is looking for a highly organised and proactive Senior Administrative Assistant to join their dynamic team in Derby, Derbyshire, UK . This role is crucial in ensuring the smooth and efficient day-to-day operations of the office. The successful candidate will provide comprehensive administrative support to a busy department, managing a variety of tasks with precision and attention to detail. This is a hybrid role, requiring a balance of in-office presence and remote work.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex meeting schedules, including booking rooms and preparing agendas.
- Handle incoming and outgoing correspondence, including emails, post, and phone calls, responding professionally and directing queries appropriately.
- Prepare and edit documents, reports, presentations, and spreadsheets with a high degree of accuracy.
- Maintain and organise electronic and physical filing systems, ensuring easy retrieval of information.
- Process invoices, expense claims, and other financial documentation in a timely manner.
- Coordinate travel arrangements for staff, including flights, accommodation, and transport.
- Act as a point of contact for internal and external stakeholders, providing a high level of customer service.
- Assist with the onboarding of new employees, including preparing documentation and necessary resources.
- Manage office supplies inventory and place orders as needed.
- Support team members with ad-hoc administrative tasks as required.
- Contribute to the improvement of administrative processes and procedures.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role, with demonstrable experience at a senior level.
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Experience with database management and CRM systems is a plus.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with basic accounting principles for processing invoices and expenses.
- A proactive approach to problem-solving and task completion.
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7
Executive Administrative Assistant
DE1 1AD Derby, East Midlands
£30000 Annually
WhatJobs Direct
Posted today
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Job Description
Our client is looking for a highly organised and proactive Executive Administrative Assistant to join their fully remote team. This role is crucial in ensuring the smooth operation of administrative functions for senior management. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to anticipate needs and take initiative. Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, is essential. Experience with project management tools and virtual collaboration platforms would be advantageous. You will act as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. The ability to multitask and prioritise effectively in a remote environment is paramount. This is a fully remote position, allowing you to work from any location within the UK. Our client values individuals who are reliable, adaptable, and possess a professional demeanour. You will be instrumental in supporting key business operations and contributing to the overall efficiency of the executive team. If you thrive in a dynamic, remote setting and possess a strong administrative background, we invite you to apply. This role offers a unique opportunity to support high-level executives and contribute to strategic initiatives from the comfort of your own home.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars and schedules.
- Arrange and manage domestic and international travel logistics.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Organise and coordinate virtual meetings and conference calls.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reporting and budget tracking for executives.
- Conduct research and compile data for various projects.
- Maintain organised digital filing systems.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and proactively in a remote setting.
- Experience with virtual meeting platforms and project management software.
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8
Executive Administrative Assistant
DE1 1 Derby, East Midlands
£30000 Annually
WhatJobs Direct
Posted today
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their bustling office environment. This hybrid role requires a blend of on-site presence for key meetings and collaborative tasks, alongside the flexibility to work remotely for focused administrative duties. The ideal candidate will be a master of time management, possess exceptional communication skills, and have a keen eye for detail. Responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, preparing agendas and taking minutes, coordinating travel arrangements (flights, accommodation, visas), managing correspondence (emails, post, phone calls), preparing reports and presentations, conducting research, and acting as a gatekeeper for executive access. You will also be responsible for managing office supplies, organizing company events, and ensuring the smooth day-to-day running of the executive office. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. A minimum of 3 years' experience in a similar executive support role is required. Strong interpersonal skills, discretion, and the ability to handle confidential information with utmost professionalism are paramount. The ability to anticipate needs and proactively address potential issues is highly valued. This is an exciting opportunity to become an integral part of a busy team, contributing to the efficient operation of the executive leadership. You will be supporting dynamic leaders and playing a key role in facilitating their success. The role demands a high level of initiative, resourcefulness, and a commitment to excellence. Opportunities for professional development and growth within the organization are available. The office is conveniently located in Derby, Derbyshire, UK , with arrangements for hybrid working to be discussed further with shortlisted candidates.
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9