What Jobs are available for Administrative Positions in Bingley?

• Manage complex calendars and schedule appointments for senior executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread documents, presentations, and correspondence.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Organise and prepare materials for meetings, including agendas and minutes.
• Conduct research and compile information as requested by executives.
• Manage and maintain confidential files and records.
• Process expense reports and manage administrative budgets.
• Liaise with internal departments and external contacts on behalf of executives.
• Provide general administrative support, including data entry and document management.
• Anticipate needs and proactively address potential issues.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Excellent organisational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive approach and ability to work independently with minimal supervision.
• Strong problem-solving abilities and attention to detail.
• Experience with (mention relevant software like G Suite, Slack, etc.) is a plus.
• Ability to manage multiple priorities and meet deadlines effectively in a remote environment.
• A professional and positive demeanour.

• Manage and coordinate daily administrative operations, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare, proofread, and format various documents, reports, and presentations.
• Maintain and organize electronic and physical filing systems, ensuring information is accurate and easily accessible.
• Process invoices, expense reports, and other financial documentation.
• Coordinate travel arrangements and accommodation for staff as needed.
• Act as a point of contact for internal and external inquiries, providing professional and timely responses.
• Support the onboarding process for new employees, including preparing necessary documentation and orienting them to administrative procedures.
• Assist in the planning and execution of departmental events and meetings.
• Contribute to the development and implementation of administrative policies and procedures.
• Manage office supplies inventory and ensure necessary resources are available.
• Provide support to senior management on various administrative tasks.
• Liaise with other departments to facilitate smooth workflow and information exchange.
• Handle confidential information with discretion and integrity.

• Lead, manage, and mentor a team of administrative assistants and receptionists, fostering a collaborative and efficient work environment.
• Develop, implement, and maintain efficient administrative policies, procedures, and systems.
• Oversee the day-to-day operations of the office, including facilities management, vendor relations, and supplies management.
• Manage executive calendars, travel arrangements, and meeting logistics for senior leadership.
• Coordinate and prepare for internal and external meetings, including board meetings and client presentations.
• Ensure the smooth flow of information within the organization and act as a central point of contact.
• Manage correspondence, including emails, mail, and phone calls.
• Oversee record-keeping and filing systems, ensuring accuracy and confidentiality.
• Manage budgets for administrative departments and track expenses.
• Implement and manage office technologies and equipment, ensuring optimal functionality.
• Support onboarding processes for new employees, including setting up workspaces and necessary accounts.
• Identify opportunities for process improvement and implement solutions to enhance efficiency.
• Act as a key point of contact for building management and external service providers.
• Ensure a professional and welcoming atmosphere in the office space.

• Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
• Minimum of 5 years of experience in office administration or management, with a proven track record of leadership.
• Strong understanding of office management principles and best practices.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional written and verbal communication skills.
• Experience managing and motivating a team.
• Strong problem-solving and decision-making abilities.
• Ability to handle confidential information with discretion.
• Experience with facilities management and vendor negotiations is a plus.
• Proactive approach and ability to work independently.

• Managing complex and demanding diaries for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinating and preparing for executive board meetings, committee meetings, and other high-level events, including preparing agendas and taking minutes.
• Acting as a primary point of contact for internal and external stakeholders, screening calls and emails, and responding to inquiries professionally.
• Making all travel arrangements, including flights, accommodation, and visas, and preparing detailed itineraries.
• Managing and organising confidential documents and correspondence with utmost discretion.
• Conducting research and preparing reports, presentations, and other documents as required.
• Providing administrative support to the wider team as needed, fostering a collaborative work environment.
• Developing and implementing administrative procedures and systems to improve efficiency.
• Handling expense claims and other financial administration tasks for executives.
• Maintaining and updating contact databases and filing systems.

• Manage complex calendars and scheduling for C-suite executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare agendas, materials, and minutes for executive meetings.
• Screen and prioritize incoming communications (emails, calls, mail).
• Draft, proofread, and edit correspondence and documents.
• Manage expense reporting and T&E reconciliation.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and prepare reports as requested.
• Maintain an organised filing system for both physical and digital records.
• Provide general administrative support and manage ad-hoc projects.

• Proven experience as an Executive Assistant or Senior Administrative Assistant, supporting senior leadership.
• Exceptional organisational and time management skills.
• Meticulous attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with travel booking and expense management systems.
• High level of discretion and confidentiality.
• Ability to multitask and prioritise effectively.
• Proactive approach to problem-solving and task management.
• Professional and polished demeanour.

• Develop, implement, and refine administrative processes and procedures to enhance operational efficiency across the organisation.
• Oversee and manage the daily operations of the administrative support team, ensuring high standards of service delivery.
• Lead, mentor, and train a remote administrative team, fostering a collaborative and productive work environment.
• Manage vendor relationships, including office supplies, IT support, and other essential services, ensuring cost-effectiveness and quality.
• Develop and manage departmental budgets, tracking expenditures and identifying cost-saving opportunities.
• Implement and maintain systems for document management, record-keeping, and information security.
• Coordinate internal and external communication flows, ensuring timely and accurate dissemination of information.
• Plan and execute company-wide events or meetings, coordinating logistics and ensuring smooth operation.
• Act as a point of contact for complex administrative inquiries and problem resolution.
• Ensure compliance with relevant company policies, procedures, and legal requirements.
• Identify opportunities for automation and technology adoption to improve administrative workflows.
• Contribute to strategic planning related to operational support and resource allocation.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 7 years of experience in administrative management or operations management, with a significant focus on remote team leadership.
• Proven experience in developing and implementing efficient administrative processes and policies.
• Strong understanding of budgeting, financial management, and vendor negotiation.
• Excellent leadership, communication, and interpersonal skills, crucial for managing a remote team.
• Proficiency in office management software, project management tools, and virtual collaboration platforms (e.g., Microsoft Office Suite, Google Workspace, Slack, Asana).
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Experience in change management and process improvement initiatives.
• Discretion and a high level of confidentiality are essential.
• Ability to work independently, take initiative, and problem-solve effectively in a remote setting.

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• alary £28, £31,022.00 Per Annum
  F
• requency Annual
  J
• ob Reference bradfordmbc/TP/1456/1106
  C
• ontract Type Permanent
  W
• orking Hours 37
  C
• losing Date 07 September, 2025
  J
• ob Category Administration
  S
• ervice Waste, Fleet, Env Health & Licensing
  L
• ocation Britannia House, Hall Ings, Bradford, United Kingdom
  A
• dditonal Payments Not Applicable
  P
• osted on 2